Minicon Meeting Minutes: 03/10/02
Programming: Discussed time and set up for dance.
When to have room resume to Scott and how and when we want the hotel to set it
up. Discussed budget for this event. Mike von M. will let Laura Jean Know on
Monday. Also discussed the sound equipment that will be needed. We will need to
rent a PA which should be inexpensive.Erik and Kevin will be running the sound
for the show and DJ ing afterwards. Mike will find out who else is playing with
the band to help out due to Emma's injured arm, so we can provide visitor badges
if needed.
Michael asked if anyone had or knew someone who has
a slide projector for a power point presentation as well as a
screen.
He also mentioned other special social events that
will be taking place: high tea and wine tasting.
Michael will give all room resumes to Scott by mid
week.
Parties:
There are a number of people interested in throwing
room parties. What space should be allocated to these different groups? We
talked about what space would work best. Discussed options for music party
space. Decided to have a room designated for music party so there will be enough
space to listen and socialize and party up by the suites. Tor will be in
the Vice Presidential all weekend. They are planning on throwing a publications
party on Friday and hosting music on Sat.
Liaison: Lisa Freitag
Asked about covering shipping cost for Rick Berry's
art and how that will be reimbursed to him. Decided to first have him find out
what it will cost and go from there.
Publications:
Has nearly everything in for the program book. Much
of which has already been edited and gone to layout.
Badges:
Andrew had demo's ready today and would like to get
the registration list by Tuesday if possible so he can get them done before he
leaves town the following weekend. There are eight different designs, featuring
GoH Rick Berry's art work.
Opening Ceremonies:
Discussed what will be happening at opening
ceremonies. Who needs to be involved with opening and who needs to be involved
with closing.