Budget - Concom received a copy of the preliminary
line item budget, discussed briefly what cost might change like if we send out
confirmation cards, the possibility of emailing them to all who have email to
defer cost. Did not make a decision but will need to soon. ? for treasurer is
how many was budget based on.
Hotel - Discussed scheduled walk through to make
space allocations for programming and parties as well as hucksters and artshow.
Discussed wanting to schedule another pool party before Minicon around first of
March but unsure where. Would ideally like to have at a potential hotel for next
year. Which both the Board and Committee are looking into.
Publications - Need final information from each
department for program book by Feb. 15th. Needs info from Programming, panel
tittles, times, locations, list of panelist and short and long descriptions.
Needs hours of operations for hucksters and artshow and lists of participants if
Registration - Last cutoff is Feb. 14th for $45
rate. Need to check with Fred to see if we can determine from database how many
members have email.
Parties - Need to reserve the refrigerator truck
and begin to determine what and when supplies need to be ordered.
Programming - Need to finalize and notify guests
and program participants ASAP.
Artshow - How much equipment do we need to move
from hotel, and how many peg boards do we need for the fan gallery? Discussed
but unsure need to check with past department heads to get better idea of
whether we need to bring all supplies that are in storage.
Hucksters - 25 tables have been sold, expect to
sell ten or fifteen more. This years hucksters room will be mostly book dealers.
Need to get list of dealers to pubs.
Badges - Discussed using different material, Andrew
is having some demos made to see what they would look like.
Operations - Needs to reserve moving truck. (Which
has since been done.) Needs to think about security, having badgers at consuites
where we are serving alcohol and the artshow. Also needs to think about what
kind of signage we need. Larry suggests using Styrofoam boards to post signs on
Volunteers - Laura Jean is currently sifting
through the list of volunteers and will be sending info out to the committee in
the next couple of weeks. Departments need to think about how many volunteers
they need , where and when.
Childcare and Children's Programming - Info already
to go. Laura Jean just needs to type up schedule to turn into pubs and purchase
supplies. Staff have been hired.
David Schroth announces he now has a Sam's Club
membership if we need it to purchase things for the con.
Next meeting has been moved to Scott Raun's because
Laura Jean will be in Chicago at Capricon hosting a room party with Larry
Sanderson and Geri Sullivan. Scott Raun is at 3928 11th Ave S, 612-822-0451. He
has three small dogs, no smoking.