From: Glenn McDavid [mailto:gmcdavid@attbi.com] 
Sent: Sunday, April 06, 2003 12:23 PM
To: Larry Sanderson; Laura J. Fish
Subject: Minicon Committee Meeting 3/30/2003 -- Minutes


Hotel

Susan reported that we are 58 room-nights short, possibly due 
to war-time cancellations.

Autograph tables will be in the Foyer.  The Torcon table will 
also be there, on a 2nd 8-foot table.

An e-mail will be sent about current hotel issues.


Registration

Looking a little weak.  We will have the $5000 seed money for 
the next Minicon, but not much beyond that for MnStf.

Later: Fred phoned in a report that registration is now at 
482--better news.

Publications

Steve Macdonald's Chapbook is done and looks great.  Special 
thanks to Steve, Jeff, Mia and everybody else who helped with it.

The cover for Sue Mason's book is done, and the book is 
almost ready for printing.

The Program Book will have to close soon.  It should have an 
ad for Minicon 39.


Programming

We have 77 items--emails are going out to ask for participants.

There are 3 programming rooms with a capacity of 60 people 
each. Is that too crowed.  We might put some programming 
items in the Reading Room.

Childrens' Programming will be scheduled "around the edges"

Who will do the Steve Macdonald interview?  Bill Roper?

GoH's will speak at Opening and Closing Ceremonies.

Opening Ceremonies will be 7:00 PM Saturday, followed by Ask Dr. Mike.

The Art Auction will start at 9:00 PM Saturday and run about 
2 hours, depending on volume.


Parties

Geri has talked to the General Manager at the Hotel.  They 
have had Liquor licensing problems so we need to be discreet. 
 We need to be careful about bringing open bottles out of the 
hotel.  No alcohol in Penthouse or public spaces after 1:00 AM.

Con Suite will deliver breakfast to the Dealers' room and 
provide a coffee urn.

Tuxes for the the Time Travelers' Ball?  We want a good rental deal.

There will be blender drinks at the Friday afternoon beach 
party. DD-B will provide one blender, Larry Sanderson two.

Peeps will be present.


Dealers' Room

Things are going OK.  The rebate discussed at a previous 
meeting is being given out.

T-Shirts are in (at Dreamhaven).


Art Show

We have 6-8 artists already, and one package of mail-in art.

Hours for the Art Show and Dealers' Room will be in the Program Grid.

The motion detectors in the room do not work, but the doors do lock.

We might borrow lighted panels for the Art Show.


Volunteers

The On-Line Form is up.


Timetable

Next meeting Sunday 4/6 at Laura Jean's.

7 PM Wednesday (4/16):  Work party at Larry's.

Noon Thursday:  Volunteers meet the truck at Dreamhaven, then 
go to the Hotel.  Meet additional volunteers there, then go 
to Storage Locker to load truck.

Thanks to Mia McDavid for taking most of the Minutes while 
the Recording Secretary was unavoidably absent.