This is a scan and OCR of minutes done in 2021. I have corrected OCR errors, but left original errors intact, if any. Everything inside square brackets, (e.g "[sic]") is added by me. Underlining, if any, is represented by surrounding words with underscores. The original minutes were typed, so have a fixed width font, and this copy duplicates the formatting as far as possible. Exception: page breaks are not noted and page headers and/or page numbering is not copied into this version. ================================================================================ Minn-STF Board of Directors -- Meeting of April 7, 1973 -- The Hobbitat Present: CHolst, JKusske, MLessinger, FStodolka, GWassenaar; plus DLien as secretary. Meeting opened at 4:14 p.m. FStodolka suggested appointment of officers as first order of business. CHolst announced interest in the Presidency & discussed possible duties of the officers beyond those already established: President to preside at meetings and represent the club; Vice President to arrange meeting places; Secretary to keep membership list and provide sign-up sheet; Treasurer to keep records for federal tax statement. , MLessinger announced that said federal tax statement should be prepared in the fairly near future; it should require little effort. JKusske returned to question of officer elections. With no announced opposition, Chuck Holst became [handwritten: "a candidate for"] President; Beverly Swanson Vice-President; Dennis Lien Secretary--all subject to consent of the person appointed. All consented. Ruth Odren was proposed as Treasurer. No action was taken on this at that moment. MLessinger requested that the board members should sign signature cards for the bank. Obviously the Treasurer should also do so. The Secretary and the Convention Chairperson (Blue Petal) were suggested as other possibilities, but the matter was not followed up. The cards were signed by the board members. JKusske reopened question of the duties of the President, and especially of the relation between the President of Minn-STF and the President of the board. According to the by-laws, he remarked, the club President apparently must be a member of the board. The wording seems unclear. CHolst returned to appointment of a Treasurer. A recess was called while Ruth Odren was consulted about the position. Meeting resumed. FStodolka reported that Ruth Odren was not interested in becoming Treasurer. This obviously short-sighted decision so shook the other board members that CHolst was appointed President and BSwanson Vice President with no trouble. DLien did not get around to being formally appointed Secretary, largely because he was too busy taking minutes. JKusske suggested Caryl Bucklin, to general agreement. Another recess was called, while MLessinger called CBucklin and everyone else went for the potato chips. Meeting resumed with MLessinger's announcement that CBucklin had agreed to be Treasurer. Mentioning the magic word brought up a discussion between FStodolka and MLessinger _re_ records on some recent checks. Discussion dropped. CHolst started discussion of his ten-point plan to achieve Peace With Honor in Our Time. (1): we need a program coordinator. (2): We need a bulletin board for meetings, for signup sheets, announcements, treasury cup, etc. This could be under the charge of the Secretary. Discussion: FStodolka questioned type of bulletin board needed: tripid (or even tripod), connected to folding table, etc. Problems of cost (buy or build?), space taken up, etc., were brought up. CHolst suggested we look around and price some. (3): What is to be done about the prozine auction? Discussion: At the convention? Before the convention (time is short)? After the convention? Before Midwestcon (or some other con where we can try to sell those not taken by Minn-STF members)? JKusske argued that Minn-ST? members must have first choice (as agreed upon when the library was purchased); FStodolka suggested a "pink card" system with the auction held during the con; MLessinger pointed out that the only thing needed to conduct a quick pre-con auction was a distributed list. DLien agreed to produce such a list. (4) Whither the Minn-STF library? Currently housed at the Bucklyn [sic] digs, and inaccessible because packed in boxes. We have a $50 donation to obtain book shelving, and Caryl wants to go ahead and do so soon. Discussion: DLien, wizard real-world-type librarian, volunteers to do up a quick-reference ditto list of library holdings to distribute to Minn-STF members. Shelving finances question was kicked around as Treasury records were inspected. Holst, Lessinger, and Wassenaar suggest that we vote Caryl $25 of the 50 at once to buy shelving; Stodolka and Kusske suggest that we shelf the shelving issue until after Minicon, when our finances will be more stable, and this is accepted. FStodolka suggests a horizontal lying-file system for the library index; MLessinger suggests that we leave such questions up to the librarian. {Secretary's inserted question: is CBucklin formally our "librarian"-as she is in fact.-or is BSwanson still so designated? And does it matter?} [I'm using curly brackets in this transcription as a substitute for the original typewritten half-height low-slung square brackets.] (5) A board meeting should be held every month, during the first Minn-STF meeting of each month. (6) A club business meeting should be held during every Minn-STF meeting. (7) A program of some sort should be presented during Minn-STF meetings. Extended discussion. JKusske: why formalize a program, any more than Minneapa is formalized? CHolst: Program needed for discussion of science fiction, etc., to keep new people interested. MLessinger: On this, we could also use an official Greater to make new people feel at home. Perhaps this could be assigned to the Vice President? General agreement that the Vice President is also now Official Greeter. CHolst brought up the space problem: Minneapa _vs_. the rest of Minn-STF. 'FStodolka suggested that we assign or allot a certain time and space to Minneapa. Shortly before All Fandom was Plunged Into war by this, JKusske and CHolst began a debate on that favorite fannish debating topic, how much new blood and recruiting is desirable (and thus how desirable is programming catered to newcomers)? CHolst clarified his suggestion: a program could be organized for every other meeting, alternating with those meetings at which board meetings were held. JKusske asked who is going to do this programming. CHolst said that he could do some, and that noted Sercon Fan Gerry Wassenaar would be an ideal program chairperson. [handwritten: "FStodolka:"] Some suggestions could include talks by futurists, films from the Mpls Public Library, talks by Marilyn Mauritz and/or on science fiction in Stillwater Prison. {Secretary's note: that's the way my notes read, anyway. I don't explain 'em; I just write 'em down.} JKusske mentioned panel discussions. CHolst went on with book reports, fannish travelling jiant [sic: intentional fannish misspelling] reports, comics reports {loud hisses}, sf art shows, con reports. There was general agreement that as long as attendance was voluntary, an experiment with formal programs would be worth trying. Noted Sercon Fan GWassenaar finally thought of a comeback and suggested that Jim Young would make a much better Programming Chairperson. General agreement. (8) Minn-STF needs to recruit more members, through posters and ads, at least, for a start. (9) Who are these strange names on the phone list? Discussion: MLessinger: And what are these organizations doing on it? FStodolka discussed the organizations, which hopefully look good to the IRS. JKusske suggested that so long as FStodolka was willing to take on the work of keeping up the phone list, he should be allowed to put on whatever he wishes. MLessinger noted that nobody save FStodolka had had any contact of importance with the organizations. Discussion, discussion, etc. (10) we need to arrange meeting places, times, programming at least a month in advance. At this point, Jim Young wandered in, and unenthusiastically volunteered to become Programming Chairperson, but not for the next few weeks. He also bore a message from Blue Petal asking how much money Minicon had to date. MLessinger and CHolst agreed that the working capital was around $100 to 150. DLien, while con money was being discussed, asked why we bought party bheer in cans, not bottles or kegs. Answer: refrigeration; broken glass problems. JYoung suggested we all go grab Blue Petal at home for a con conference. The meeting having degenerated from board business to con business, JKusske moved to adjourn. GWassenaar seconded and we adjourned as of 5:30 p.m. -- Singlespacedlysubmitted by Secretary [signed:] Denny Lien [the minutes go to the very very bottom of the page] ================================================================================