This is a transcription of paper minutes done by Matt Strait in 2015. I have approximately preserved the original formatting, and also preserved a few typos (marked with "[sic]"). I may certainly have also introduced new typos or inadvertently corrected some. ----------------------------------------------------------------------------------------------- Meeting Minutes of the Board of Directors Minnesota Science Fiction Society, Inc. October 28, 1985 Attending Directors: Jan Appelbaum, Don Bailey, David Cargo, Scott Imes, Virginia Nelson Others: Rob Ihinger, Erik Biever, M. K. Digre, Margo Bratton, Dean Gahlon, Karen Schaffer, David Cummer, Karen Johnson Agenda: Rune, Post Office, Beam's Choice, Phil Thereux, Library, Post Office plates, Lynn Anderson, Rob Ihinger, Fall con. Meeting called to order (as best we can) at 8:32 p.m. Item 1: RUNE. Progress report by the editors. They won't get two issues out by the end of this year. However, the one issue they will get out will be good. The are concerned about our postal problem (see next item) and whether the budget will allow for extra mailing costs. Virginia moved that if there is an increase in mailing costs, they money be automatically approved so the editors don't have to worry about it. Board agreed without formal vote. The editors are also encouraging the Board to recruit new editors for 1986. This seems to be a resignation with 2 months notice. Announce at the next Minn-Stf meeting that we are seeking editors. Item 2: Post Office. Problem. The Post Office has informed us that we no longer match their idea of a non-profit educational organization, therefore we lose our special mailing permit. A letter was sent to us with this information; it also said we have 30 days to convince them otherwise. Their claim is that we are not "primarily" educational. Scott will work on this. (Apparently a similar sort of thing has happened to Boskone.) Rob Ihinger says that the Post Office, like the I.R.S., will interpret rules to their own purposes. Suggests we can [sic] a copy of the rule book regarding the postal regulations to see just what is really required for our type of permit. More to come. Item 3: Beam's Choice. Peter Larsen says it is available at Surdyk's now. Sometimes it isn't available when we want to purchase it for Minicon. Don pointed out that this is a regular Minicon expense and ought to be taken up with the Minicon Executive Committee. Passed on to Minicon. Item 4: Phil Thereux wants to spend money on: (1) Countdown, a magazine about NASA stuff and the space shuttle, for the Minn-Stf library (it was pointed out that with limited acces to the library, getting subscriptions now was not very useful; and (2) support for a group called the "Comateers", interested in viewing Halley's comet and needing to raise money to do so. Board was not interested in spending money on these items. Item 5: State of the Minn-Stf Library. It needs a new location where people can get to it on a regular basis. Currently located at Caryl Dixon's house. Consists of 7 or 8 bookcases plus enough books to fill them. People are interested in the library and have donated books and magazines recently. Will seek good home. (David Cummer added that he would like to see unwanted duplicate copies of books be given to places like the Ronald McDonald House, etc.) Announce at upcoming Minn-Stf meeting that we are seeking a library location. Item 6: Karen Schaffer reporting on plates for the postage meter. Plates cost $38 each. Suggested that we get three: one of the standard logo (yin-yang arrow symbol), one of a Mpls' in 73 [sic] zeppelin, and one to be determined. Suggestions for the third are sought. The Board wans to see and approve all three designs before we purchase them. Vote: 4 yes, 1 abstain. Announce at upcoming Minn-Stf meeting that we are seeking slogans. Item 7: Lynn Anderson announced that he was resigning as membership secretary since he could no longer get to meetings regularly. He is still willing to help the new secretary with compiling a list of eligible voting members at the end of the year. We also need a new sign-in book since the old one was filled. Announce . . . etc., etc., etc. seeking new membership secretary. Item 8: Rob Ihinger. (1) At NASFIC this last summer he attended a seminar on the I.R.S. and fandom. An APA is being created, focusing on the I.R.S./con situation. It cost him $5 to join, and he thinks Minn-Stf ought to be receiving this, so would the Board reimburse him the $5? Board approved. A copy of each issue will be posted on the bulletin board at meetings. (2) He is confused about what to do with the Denise Nelson situation at the moment. The civil case (Denise appealing the decision) will occur when the judge sets a date. We don't need to do anything (besides prepare for it). He says we can amend our statement to include extra costs like the statement serving fee. He thinks there is enough evidence (direct threats, etc.) to get a restraining order on Denise and Tom Longo. Can do this at the same court appearance. Rob, Don, and Virginia will get going on this. Don asked about criminal charges against Denise. Scott replied that Rick Gellman said this is the only way we will ever collect money from Denise. Not yet determined whether to file criminal charges. NOTE: add return of club records, e.g., registration records, treasury records, to complaint against Denise. Item 9: Fall con. Joyce Scrivner has asked the next Worldcon's fan guest of honor to come to next year's fall convention. He's willing to, if we pay travel expenses. She is NOT making a bid to hold a next fall con, but she is assuming there will be one. The Board is encouraging people to make bids for a 1986 fall convention. No decision will be made right away, but bidders are asked to present their plans at the next Board meeting. Announce this at the next Minn-Stf meeting too. NEXT MEETING: Monday, November 11, 1985, at 8:30 p.m. at the French House. These minutes brought to you courtesy of the nimble fingers of the Scribe, Karen Johnson. All additives and preservatives are welcome. P.S. The announcements were made at the Nov. 2, 1985 Minn-Stf meeting. Karen Johnson -----------------------------------------------------------------------------------------------