This is a scan and OCR of minutes done in 2019. I have corrected OCR errors, but left original errors intact. Everything inside square brackets, (e.g "[sic]") is added by me. ----------------------------------------start--------------------------------------- Minutes of the Meeting of the Board of Directors, Minnesota Science Fiction Society, Inc. April 21, 1986 Note: this is the second meeting of the 1986-87 Board of Directors Directors attending: Don Bailey, David Cargo, David Dyer-Bennet, Scott Imes, Geri Sullivan. Others attending: Beth Friedman (President), Margo Bratton, Rob Ihinger, Geoff Stone, Joel Halpern (Treasurer), Karen Schaffer, Eric Heideman, Karen Johnson (Recording Secretary) Agenda: Geoff Stone, Minicon/Radisson Hotel offer Denise and Tom Longo update David Cargo, Mailing list Rune Eric Heideman's literary fanzine Geri Sullivan, Wimpy zone fan fund Item 1 Geoff Stone. The Radisson Hotel South has proposed a 5-year arrangment [sic] to Minicon, where we will agree to hold Minicons at that hotel and they will hold room rate increases to a maximum of 5% plus have a stonger [sic] guarantee for the dates we want. This is a non-binding deal, we can cancel the agreement up to a certain amount of time before each con (maybe three to six months). Basically the Radisson is looking for more backing to say to management that the Minicon (Easter) dates are taken in advance. Other groups are discovering the advantage of Easter weekend for conventions. Query: is the hotel large enough for us (in the forseeable [sic] five years)? Answer: yes, unless growth is unusual, in which case only two other hotels could pos- sibly host Minicon (Amfac, Hyatt), and there are problems with both of them. Deci- sion: the Board authorized the Minicon Executive committee to sign such an agree- ment providing they and the general committee approve. The Exec. is directed to take any necessary precautions in reviewing the contract before signing it. Item 2 Rob Ihinger report on Denise and Tom Longo situation. Rob (Minn-Stf) went to court for the hearing for a temporary injunction to keep the Longos from harassing Minn-Stf, and the judge granted a permanent one. Tom was willing to enter into a stipulation that if Minn-Stf didn't harass him, he wouldn't harass Minn-Stf. This agreement must be published so that Minn-Stf members are informed of it. We must make a good faith effort to inform everyone who may be affected by this stipula- tion. This means Einblatt, Rune, Board minutes, and perhaps various SF zines. Tom wants a copy of the Minn-Stf membership list (via his attorney, since he wouldn't give us his address) to he knows who not to harass. Discussion. Suggested giving him a list of names (no addresses) of all Minn-Stf members. This includes Minicon at- tendees, according to the by-laws. David Cargo volunteered to provide such a list to Rob. Query: does Minn-Stf want to bring criminal charges against Denise at this time? (The trial she requested for a reconsideration of the civil court judgement against her for misusing Minn-Stf monies was postponed due to her pregnancy.) The county attorney would handle this case if Minn-Stf was to do so. Decision: the Board approved proceeding with charges against Denise. Note that if the Longos file for bankruptcy, we can file and would be paid right after the banks. Item 3 Eric Heideman/Tales of the Unanticipated. He has financial problems. He wants to know if he can accept advertisements (paid) for the zine. Ads would be of an SF nature. Decision: the Board agreed that he could gets ads to help finance the zine. Tales... will cost $2.00 per copy anyway. Item 4 Geri Sullivan. Wimpy zone fan fund. She had wanted money from the Board, but doesn't need it now since enough was raised at the party to cover planned expenses. Patrick and Teresa Nelson-Hayden (sp), Jon Singer, and Martha Beck will be coming to Not-A-D-Con on Memorial Day weekend. Geri is planning a fanzine round table for Monday afternoon of that weekend. The library won't be video taping it. Maybe Minn-Stf would like to audio tape it. Item 5 Karen Schaffer, Einblatt. She turned in a budget (attached to these minutes). The Board is happy with the budget. She also verified a list of this year's officers, to be printed in Einblatt. Item 6 Minn-Stf logo stat. Presently located with Jerry Stearns/Minicon publica- tions. The Board authorized Geri Sullivan to acquire the stat and make up to five more stats of the logo for backup copies. Item 7 David Cargo and the Incredible Mailing List. Really. He has a working computer again. Will update the mailing list with this year's Minicon attendance. He has a Rune list of about 888 names from M.K. Digre to merge with "the one true mail- ing list." He needs floppies to backup the list. Estimates $26 to $40 needed. Deci- sion: the Board authorized up to $50 to be spent for floppies. Item 8 Geri Sullivan. Fallcon. Wonders about status of fallcon. Concerned that Joyce be told she won't have excess money, considering our financial situation. It was pointed out that Jan Appelbaum is the treasurer for the fallcon, and isn't careless with money. Item 9 Margo Bratton, Minn-Stf hotline. Query: What of discussion about what sould [sic] be done on the hotline versus Einblatt? Geri S. had talked with Karen S. about this. Karen is working on creating icons to use in Einblatt to indicate special condi- tions at meeting (such as cats, smoking, kids). Therefore she doesn't need to put that information on the hotline. Item 10 Scott Imes. The Minicon Executive committee is concerned that the Board is spending lots of money without telling the Exec. that they need to make more money (from Minicon). Tell the Exec.! [sic] Otherwise the Exec. will continue to work with the previous agreed upon figure of $2000. Item 11 Rune. Geri Sullivan reporting. Michael Butler has articles and letters on hand. He intends to have Rune out before Memorial Day weekend. Meeting degenerated at 10:20 PM. The next meeting will be held on Monday, May 5, at 8:20 pm at Don Bailey and Margo Bratton's home, 2624 Garfield Ave. S., Minneapolis. Karen Johnson [signed] Recording Secretary ----------------------end minutes, start attachments------------------------------- Einblatt report, 21 April 1986 Currently 173 names on the mailing list, adding an average of 4 a month, dropping very few. Estimated budget, May 1986 to April 1987 Rounding up to 180 on the mailing list: Copying cost @ .05/side $ 18.00 Mailing cost @ .22 $ 39.60 Per issue total $ 57.60 Year total $691.20 Misc. expenses $ 20.00 (labels, stamps) Grand total $711.20 Postage meter use, September 1985 through April 1986 Einblatt $246.84 Minicon meeting notes $ 25.84 Minicon confirmations $254.92 Minicon PR2s (re-mails) $ 80.53 Minicon has paid $120 to the postage meter. --------------------------------------------------------------------------------