This is an OCR of paper minutes done by Matt Strait in 2015. The file was checked over after OCRing and OCR errors corrected when noticed. I have approximately preserved the original formatting. I may certainly have introduced new typos or inadvertently corrected some. In one place a handwritten note is transcribed, and marked as such. ----------------------------------------------------------------------------------------------- Minutes of the Meeting of the Board of Directors, Minnesota Science Fiction Society, Inc. May 5, 1986 Note: this is the third meeting of the 1986-87 Board of Directors Directors attending: Don Bailey, David Cargo, David Dyer-Bennet, Scott Imes, Geri Sullivan Others attending: Joel Halpern (Treasurer), Steve Bond, Margo Bratton (Hotline) Lee Reynolds, Joyce Scrivner, Karen Johnson (Secretary) Agenda: Fallcon report David Cargo-Ben Bova Approval of Minicon Executive Committee Steve Bond-Mr. C's for New Year's party Minn-Stf/Minicon financial report (postponed) Post Office box Tom & Denise Longo report RUNE (postponed) Question about club advertising IDS proxy vote TCF stock option Keycon party money request Item 1: Rob Ihinger reported on Denise and Tom Longo situation. He handed out copies of the injunction to all Board members. This is what needs to be announced/published to all Minn-Stf members. Scott Imes and Rob will be meeting with a particular police officer in connection with the criminal case. Rick Gellman has reported to some Board members a possible violation of the injunction already, feeling that he is being harassed. Scott explained the situation as he knew it. It appears that Denise is suing Rick over something that was already settled, and there are witnesses to the settlement. Rob will call Denise's attorney in regards to this, as the Board felt that doing so may clear up the problem without going through the entire violation procedure. Item 2: David Cargo reported that Ben Bova will be in town for a NSS regional meeting on May 31. Bova will actually be in town a few days previous to that, and will autograph at Uncle Hugo's on May 29 or 30 probably. Item 3: Steve Bond reported that due to interest on the part of some Minn-Stf members, he checked with the Radisson South Hotel about the availability of Mr. C's (the top-floor party area) for a New Year's Eve party. It is available, but for $500. The Board decided that Minn-Stf won't pay this amount, and the matter is dropped. (Note: this means someone's house is likely to be overwhelmed again.) Item 4: Minicon Executive Committee. (Note: the secretary did not try to record all of the arguments. points made. etc., as this was a long, complex discussion. If something is missing that ought to be in here, please let the secretary know for corrections to the minutes.) The 1987 Minicon Executive Committee was proposed to the Board: Joel Halpem, Scott Imes, Virginia (Gin) Nelson, Martin Schafer, and David Dyer-Bennet. The discussion began with Geri Sullivan asking for clarification of the action that the Board must take on this matter. Scott read the by-laws. Don Bailey then brought up some specific complaints about last year's Exec., as told to him by various general committee members. One was the behaviour of the Exec. (an argument) in front of some Radisson Hotel staff, another was concern over Gin's ability to mediate well between people. There was also a general feeling of lack of leadership from the Exec. (which led into a side discussion of management by wandering around versus management by staying close to the Bridge so to be available). Lee Reynolds abserved that Gin, who was assigned to keep an eye on Programming, attended only a couple of meetings, but let things go after that and didn't keep tabs on things. Joel said the Exec. hadn't done as good a job of keeping track of individual departments as they had intended. He also pointed out that there are three or four different versions of what people expect the Exec. to do. Geri mentioned a complaint about the Exec. being too ingrown, that there's not enough turnover. David Cargo said he was concerned that there was no Exec. department report at the recent postmortem (unlike other departments), no observation of what the Exec. felt went wrong and what they would change. Joel said Gin is aware of the complaints about her actions, and that thought is being given to how to improve for next year. People do realize that this was her first year on the Exec, and people usually have a second chance. The discussion then went into a long period where, essentially, Board members indicated they wanted to ensure that the Exec. would hear the complaints and take action to improve their work on the next Minicon. The Board approved the proposed Exec. Committee, and all agreed that the Exec. will: 1) come to an agreement among themselves as to what the role of the Exec. is; 2) present this description to the general committee; 3) receive feedback from the general committee as to whether or not they approve of the role the Exec. has chosen, and act on it; 4) report their possibly revised role description to the general committee; and 5) report back to the Board on all of this activity. This is to be done by Worldcon (Labor Day Weekend). Item 5: Minn-Stf/Minicon financial report. Joel will be working on tax reports that are due May 15, so he'll know how Minn-Stf stands at that point. The rest of this discussion was postponed to the next meeting. Joel will have 1985, 1984, 1983, and 1982 information to present. Minicon information should be virtually complete by then as well. Item 6: Fallcon report. Joyce Scrivner reported that Bob Shaw and wife will be guests of the con. Air travel arrangements are being made. A progress report has been mailed out through Einblatt, and a larger mailing is in the works. DD-B passed on two complaints about the progress report: 1) no mention was made of Bob Shaw's professional writing status, and 2) the progress report should have been proofread (errors did show up). Joyce responded that Bob was invited not as a professional writer, but as a relaxicon guest, and that only one proofreading pass was done. The fallcon committee so far is: Joyce, Mark Richards handling flyers, postcards, art show, huckster room; M. K. Digre handling registration; Jan Appelbaum as treasurer; and Erin McKee and Ken Fletcher doing something not yet determined. She is looking for one or two people to do parties. Item 7: Minn-Stf Library. Joyce volunteered to give a permanent home to the Minn-Stf library, in the basement location where it is presently stored in boxed-up condition. Karen Johnson, as person sort of in charge of the library, will meet with Joyce to measure ceiling height and determine if there is enough space for the library. She will also check Don and Margo's attic, since this is the other possible home for the library. Lee asked if the archives could be merged with the library. Don estimated that his attic space might be ready for use by Worldcon (wiring and other work needed would be done on a mostly volunteer basis by Minn-Stf members). A report will be given at the next Board meeting. Item 8: Joel reported on two financial matters regarding IDS and TCF. IDS sent us a proxy vote, which doesn't have to be done. Board instructed Joel to vote it. TCF is offering stock and voting on whether to go public so they can offer stock. Board decided to vote no, and not buy stock (which makes perfect sense-Ed.). Item 9: Post Office box. Minn-Stf has a new box, at the Lake Street Station. Kay Drache (Corresponding Secretary) set this up. The new one is available now, the old one is still operational and will probably be so for another year. Start using the new one for all Minn-Stf/Minicon functions. It will accept mail directed to the Minnesota Science Fiction Society, Inc., Minicon, Rune, Einblatt, Not-Anokon, Tales of the Unanticipated, Minn-Stf. New: Minnesota Science Fiction Society, Inc. P.O. Box 8297 Lake Street Station Minneapolis, MN 55408-8297 Geri pointed out that new stamps will have to be made for Minn-Stf and Minicon. She will ask Kay Drache to see to this. The Board approved $30.00 for this. Item 10: Scott Imes queried the Board about club advertising. Two solicitations have shown up in the mail, one wishing to list Minn-Stf information in a directory, another wishing to list Minicon in a directory of conventions. Does Minn-Stf want to do this? Should the Minicon query be passed on to the concom? The Board decided that if it doesn't cost us any money (to be listed in a directory, for instance), Scott should answer both letters. Item 11: Keycon request. John Robey asked for money for a Mpls. in '73 party at Keycon. Beth Friedman had already asked for money and been approved by the Board at the March 16th meeting. Don will tell John it's already been done. Item 12: Minn-Stf lecture series. David Cargo quickly shared an I.T. Connection publication (University of Minnesota) announcement of the lecture series. The May 5th Mpls. Star and Tribune also contained a small announcement, and no one knew who did it. [Handwritten: "Eric did it. No Pauli did it"] Item 13: Rune. People are wondering where it is. David Cargo will ask editor Michael Butler to report to the Board at the next meeting. The next meeting will be held on Monday, June 16, at 8:20 pm at Don Bailey and Margo Bratton's home, 2624 Garfield Ave. S., Minneapolis. Yours in seriousness, Karen Johnson Recording Secretary