Two versions of these minutes follow. First an abbreviated version, which is all what we had up on the web through 2020. It may have been what was printed in RUNE. Second, the full official minutes. They are separated from each other and this meta-information by lines of equal signs. The full minutes were typed up in 2020 by Matt Strait from a paper copy. No OCR was involved. Original errors, if any, are lovingly retained, and marked with [sic] when I noticed them. Other content in square brackets are likewise transcription notes. Additional errors may have been introduced. Original errors may have been inadvertently corrected. The original was typed/printed with a fixed-width font and this rendition preserves the formatting precisely in most cases. Underlining is indicated by surrounding words with underscores, since ASCII is more primitive than daisy-wheels (but HTML is too fragile for words). ========================================================================================== _May 21 Board Meeting_ There was a Fallcon bid, with proposed committee members and budget. TotU's finances were reviewed. The Fanzine Outreach Program was commended (bringing trade fanzines to gatherings), with a silly motto: "Minnesota Fanzine Recovery Act: We Pub Our Part." The board discussed what it expects/wants from Rune; guidelines were to be worked out and given to prospective editors. Official open-bidding announcement to be made RSN ("The Romm 'n' Meal(y) Bid: gluttons for punishment", "McGuffey's Readers".) Library fixup, Spindizzy stock dispersal, and many other topics were handled. ========================================================================================== [handwritten:] A #2 Minn-STF Board of Directors -- minutes -- meeting of 21 May 1987 at Bailey/Bratton's Present: Board--Don Bailey, David Cargo, Rob Ihinger, Karen Johnson, Geri Sullivan Officers--Joel Halpern (Treasurer), Denny Lien (Recording Secretary), Scott Raun (Membership Secretary). Others--Ken Fletcher, Susan Grandys, Val Lies, Geof Stone, Margo Bratton **************************************************************************************** Lateness of several people allowed for pre-meeting SMOFFing _re_ Keycon Mpls in '73 Party, Corflu con report in FILE 770, FallCon plan, and,[sic] and like that. We also managed to toss together an agenda: Agenda: (not necessarily in order of importance, precedence, or anything): FallCon Reauthorization of official Minn-STF $ signers RUNE Editorship Retroactive funding for Keycon Mpls73 party TotU Finances Treasury reform/philosophy Minn-STF Library/librarian Foundation grantsfanship Minicon Financial Report Tax implications of Fresh Air contributions MN Open Meeting Law Spindizzys and Other Drugs on the Market somewhat to our surprise, all of the above got sort of handled ***************************************************************************************** The 7:30 meeting was called to 80% order at 8 pm (fifth board member arriving soon there- after to boost order to 100%). No announcements as such (see SMOFFing, above.) ***************************************************************************************** FallCon: Guests presented bid for FallCon, with committee: ConChair and Operations: Val Lies/ Treasurer: Don Bailey / Hotel Liasons[sic]: Geoff Stone and Jeff Peasley / Registration: Sue Grandys / Parties: Margo Bratton and Lynn Litterer / Publications: david Cummer, as edited by Val Lies / Recruitment and Programming: Victor Raymond/ Art Show and Huckste[space with handwritten "no space" mark]rs: (tentative) Steve Cox and Margo Bratton. Proposed budget passed out. Based on projected 150 attendees and 5 hucksters. Budget flexible within range of "lowball" circa $1450; "highball" circa $2000. Some comment from Board that the $600 budgeted for Hotel Space was at bottom rung of possible/ optimistic. Convention planned for either weekend before or weekend after Halloween. Location not yet decided; hotels being investigated. (Probably will _not_ be in downtown Minneapolis: no suitable venue available.) Name to be decided: suggestions welcomed. Guest of Honor tentatively decided, but name suppressed in minutes for lack of formal acceptance. The traditional Minn-STF $500 advance of seed money is requested and felt sufficient (convention budgeted on a break["p" struck out]even basis). Board discussed. No other prospective bids known or even rumored to anyone; LiesCon group has incorporated all others known to have been considering into a unity bid. Sullivan liked committee makeup as competent people doing New Jobs. Cargo asked what input they would like from Keeper of Minn-STF Mailing List; they would like some and will talk to him. Board voted 4-0 (Bailey abstaining) to OK bid and authorize $500 advance to it. ***************************************************************************************** " "...the Emperor of China board game technique of running con bids. . ." ***************************************************************************************** Treasury: Joel Halpern presented several Treasury-related items: Our bank needs official word to change names of those able to sign Minn-STF checks. Paper signed to change name to Bailey, ["D." added by hand"] Dyer-Bennet, and Halpern (any two of whom _must_ sign any given check). Sullivan needs retroactive reimbursement for the Keycon Mpls in '73 party which she was informally authorized to throw. Done. Halpern discussed finances of _TotU_ (see page 3 of 30 April 87 minutes). His view on the $200 advance differs from that presented last time, but it was not clear to what extent the difference is semantic vs. substantial. Halpern's records show that TotU #1 was almost on budget (just under $1,000 raised in income along with the donated $500 to cover total expenses of $!500) and that TotU #2 has to date raised income of just under $500 of budgeted income of $1,000 (plus donated $500 equals total expenses of $1500). Halpern and Heideman will get together and attempt to co-ordinate worldview. No technical problems exist, _pace_ fears last time, which would prevent Minn-STF (a nonprofit organization) from contributing money to KFAI (another nonprofit), so long as second organization fits to our educational/literary purposes, which KFAI does. Miscellaneous information presented on how Minn-STF/Minicon handles tax filings. Minn-STF is down circa $1,000 for past year (working capital reduced from c. $16,000 to c. $15,000). Suggested pursuit of foundation grants has drawback: would require _much_ more detailed bookkeeping; we might need to hire a professional accountant to maintain books. Grant pursuit had been suggested as a way to beef up our Lecture Series and other programs. Halpern suggested preferable to seek a grant for narrowly defined purposes/ specific program, if we are to do so. Ihinger indicated an interest in having our boks [Handwritten in margin: "(not to mention our _books_)"] checked by a professional accountant. At least two such in Minn-STF: Pat Wrede and Carol Anndy Farwell; former likely to be easier to contact (Halpern's suggestion). Further discussion tabled until next meeting. **************************************************************************************** Karen Johnson and Karen Sakamoto have not finalized Minicon Treasury report. Will have done so by 30 June at latest and as soon as possible before then, if possible, soon.... MN Open Meeting Law deemed not relevant to Minn-STF Board, per lawyer Ihinger's comment on text supplied by Kay Drache. While Board meetings as a rule open, there is no legal problem in closing if necessary. [Whited-out: "(Concern generated by upcoming meeting"] Spindizzy: Sullivan reported that 73 copies of the Minn-STF/Shockwave radio show [Handwritten in margin: "(KFAI)"] recording, Spindizzy, were given away at Keycon to much appreciation. Several hundred remain, and the local fannish market has been saturated (copies were given away free with purchase[Handwritten: "s"] at Minn-STF Sales Table this past Minicon, and one (1) copy was sold.) KFAI would like our remaining stock to use as premiums/promos/etc. Lien suggested that we keep a small amount for future whatevers, and Sullivan suggested giving away to any who wanted at the 31 May 87 Minicon meeting/log-reading party/cookout as a Last Chance. With the two provisos as above, Board OKed giving remainder to KFAI, 5-0. Minn-STF Library; Johnson and Bratton has begun the Library Room Upfix of the Bailey/Bratton attic. They need to set future work sessions and get more people involved (about six at a time, tops, given space available). Floor needs repairs, cleaning, carpeting; wallpaper needs to be stripped; we may or may not (probably do) need a bit more shelving. Minn- STF will publicize. Sullivan congratulated Johnson on the Fanzine Outreach Program (bringing Minn-STF trade fanzines to meetings to enable attendees to read thereat) and encouraged its continuation. **************************************************************************************** 9:00 pm As it could be put off no longer, the Board circled in on and pounced upon the chief order of business for the evening, to wit: **************************************************************************************** RUNE: Sullivan, at RUNE Jamboree, had asked if editors should be encouraged/expected to add own funds to Board-supplied RUNE funds. Was then ["ambiguous" struck out by hand; written in: "ambivalent"], but now thinks: No, Board should budget for for [sic] Basic RUNE ((?"generic, no frills, suitable for most purposes RUNE"??)) and not expected additional personal money, but not object if editors _want_ to kick in for frills. Bailey: By-law on this needed? Sense of Board: No. Bailey: Has Luke McGuff contacted anyone since last meeting: Answer: No. Cargo: This Board meeting is _not_ to select RUNE editor; it is to clarify what Board wants/requires in RUNE editor(s), so that we can set guidelines and announce in _Einblatt_ etc. that we are _seeking_ volunteers to bid: "write off for guidelines" basis. **************************************************************************************** "Pushy, pushy." "I'm not pushy, I'm _arrogant_.") **************************************************************************************** "Minnesota Fanzine Recovery Act: We Pub Our Part." Sense of RUNE Jamboree respondents: in order of importance, RUNE's intent is: 1. To bring people into fandom and especially into Minn-STF ("socialization/ brainwashing") 2. To communicate with the wider world of fandom Out There 3. To create a sense of belonging/kinship among existing local fannish groups Discussion of logistics of how to bring RUNE back from the dead/quasi-dead, continuing discussion of laat [sic] time. Ihinger prefers a maxi-mailing for the next RUNE, including a "Return This Card If You Wish to Receive Next Issue" card" [sic] and cutting off any who do not return card, until the first mailing after each year's Minicon, which would again be a maxi-mailing with a "Return This Card If" etc. etc. Cargo notes that Mailing List keeper could flag names to drop from future post-Minicon maxi-mailings previous nay- sayers and/or previous non-yea-sayers: do we want this? Sullivan and Johnson wanted to flag nay-sayers but to give non-yea-sayers a new chance each year. Bailey didn't like basic idea but was not sure he had a better: noted that the large mailing/large printrun each year post-Minicon would be large expense. Noted that there was a minority-but-not-inconsiderable opinion at RUNE Jamboree to "put RUNE out of its misery" and that Johnson and Sullivan both indicate some sympathy with this--which they expect to modify to "considerably sympathy" if new RUNE editor(s) produce another dribble-along effort. Bailey suggested starting a revived RUNE on low-key, small print-run basis, and not trying to do a maxi-mailing until after next Minicon. General agreement. Sullivan suggested appointing editor(s) and ["requesting" struck by hand and changed to "requiring"] same produce two "probationary exercise" issues to come out previous to next Minicon (April 1988); if this is accomplished satisfactorilly[sic], Board would be inclined to look favorably upon request to do a Maxi- Mailing and otherwise Get Fancy for the post-Minicon mailing. Mailing list for next two RUNEs should be based on: basic Minn-STF membership, plus active trades, plus all recent RUNE contributors (including letter writers), plus editorial discretion. ***************************************************************************************** "The Romm's Meal(ey) Bid: glutons for punishment." "McGuffey's Readers." [whited-out: "a textbook case"] A previous RUNE administration: "At least they made the trains run over people on time." ***************************************************************************************** Ihinger: To what extent do we want to dictate RUNE editorial policy? Cargo: General feeling that it would be nice RUNE had overlap with subjects of local fannish interest. (Lien made usual objection against incorporating a bridge column.) ***************************************************************************************** "What sad and decadent times we live in." ***************************************************************************************** Cargo's RUNE Manifesto" used as a draft, with Board going through modifying and deleting to arrive at a consensus document which would serve as a set of guidelines. Cargo to rewrite under Board modifications into said document and supply as needed One significant addition, per Johnson: The colophon/copywrite [sic] information ("boilerplate") _must_ be included in each issue. This to be requested specifically under the "official business information as designated by Board that must be included," so Board hereby requested to so designate. ***************************************************************************************** "I see that the section about keelhauling was dropped in the latest draft." ****************************************************************************************** Meeting adjourned and all still present staggered away at 10:30 pm. Next mee[space with handwritten "no space" mark]ting: 4 June 1987 at HuddlingPlace (Garey/Lien's). Major agenda items include consideration of proposed Minicon Board of Directors for 1988. [signed:] Denny Lien typed 3 June 1987 by Lien (Recording Secretary) ==========================================================================================