This is a scan and OCR of minutes found in a binder, done in 2018.  I have
corrected OCR errors, but left original errors intact, if any.  For a long
time we had a very abbreviated version of these online.  Maybe copied from
Rune?  After the bottom of these minutes (after the second row of
equals signs), I've included the old version.

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Minn-STF Board of Directors -- 1988/89 year, meeting 2 -- 23 May 1988
meeting at Bailey/Bratton's
Present: Board--Bailey, Cargo, Ihinger (eventually), Johnson, Sullivan
Officers--Halpern (Treasurer), Lien (Recording Secretary)
Others--Mark Richards (Einblatt), Lee Reynolds, Eric Heideman
(TotU; Lecture Series), Geoff Stone (Minicon Exec)

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Lien arrived a bit late himself to be presented with a fait accompli
agenda, to which a few items were added to bring the number up a lucky
thirteen: Lecture Series; Minn-STF Directory; Mpls in 73 Party at
Corflu; Minicon Exec Approval; Imes Request; Use of Mailing List
Request; Cake; Misc. Reports; Coca-Cola Letter; Minicon Registration;
Answering Machine Status; Letterhead Status; Our Days in Court Status.
**********************************************************************

Our Days in Court (Lien): Note to be inserted in RUNE discreetly
advertising availability of this document written and sent to RUNE.

Minn-STE Letterhead (Sullivan): No action.

Cake (Johnson): Karen paid out of pocket for the Thanks, Everybody
cake a few Minn-STF meetings back- Treasury will reimburse her.
Everybody says you're welcome.

Coca Cola (Bailey): No action. Bailey needs to get information from
Geoff Stone before writing this combined thank-you from last November
and hey-bozos-wise-up from last April letter. It was good for us, too.

Answering Machine (  ): No action. Some confusion over who had
agreed to do what in relation to this among Dave Romm, Terry Garey,
or Margo Bratton. (There's a limerick in there somewhere.) Don
Bailey will pursue the matter until we find someone to pursue the
answering machine, and maybe even catch it. Beep beep.

Mpls in 73 Party at Corflu (Sullivan): The party sort of happened and
was just fine, but did not cost us any money. Decorations for same,
for instance, were graciously if inadvertantly donated by the State of
Washington, in the form of Public Domain flowers.

Minn-STF Directory (Cargo): New one will be available soon; probably
by the Saturday Minn-STF Meeting. Nobody Move!!!

Use of Mailing List Request (Johnson): Request is from Omacon in
Omaha, NE. They are nonprofit and hence fit our policy. Steve Brust
is a guest of honor. They can take info in any format (print,
computer-readable, preprinted mailing labels) we wish to supply. They
will contact Cargo to see how to get and what sorting order they
prefer. Board OKed Omacon one-time list use, 4-0 (Ihinger absent).

Minicon Registration (Bailey): Report not yet done, largely due to
death of Beth Friedman's computer and coordination problems among
Bratton, Cargo, Dyer-Bennet, and Friedman. Bailey will bug them to
debug the problems. The name of the thing with one or two humps which
goes without water for a long while will not be mentioned, Sahib.

Report on RUNE (Ihinger): Rob Ihinger had arrived, bringing the weird
news from Ghent to Aixe. At this very moment, the Minicon 1988 Ops
Log is being whipped into and/or typed into submission; specifically,
into submission to RUNE. Since the typer is RUNE co-ed Dave Romm, the
formality of acceptance may be a formality. Minor editing is being
done to eliminate the more boring bits of boredom, and some may need
to be done to eliminate sensitive material, but the real problem is:
It's Sooo Big. Existing material for immediately upcoming RUNE is
"estimated at c.6O pages; the con log (which is "taking longer to type
in than it did to live") will add another 25 or so pages. This is for
the upcoming RUNE, which (unlike others) goes out to every Minicon
attendee. Total circulation will be in 2000 to 2500 range. Panic and
other forms of discussion ensued. Worst case scenario is that costs
of putting out this special Minicon issue of RUNE could eat up all of
the profits for the year of the Minicon it celebrates. Does Board
want to mandate a (a) upper limit of pages allowed and/or (b) upper
limit on total budget allowed for (at least) this issue? We don't
have enough information. Previous RUNE, at 37 pages total, costed out
at about $1.50 per copy. Attempts to call Romm (not in) and Mealey
left us without enough information. Board requests appearance at next
Board meeting of RUNE editor(s) before committing us to extra-extra-
ordinary expense.

Imes Request (  ): Legally, the incident under dispute is a dead issue.
Reportedly all parties involved have said that Imes' description is
accurate in re exterior facts. Due to an oversight on Board's
part, Board still does not have copies of document submitted by Imes
with his request for Board action. Request tabled.

Minicon Exec Approval ( ): The proposed exec is Sue Grandys, Martin
Schafer, Jerry Stearns, and Geoff Stone. Discussion on if our
Nominating Committee procedure is a good idea. "All experiments
require at least two tries." Little sense of continuity of procedures
from previous to this NomComm. This, or some, NomComm should write up
a procedures manual on How To Do This. It was noted that (a) same can
be said of almost all con committees; and (b) this is not Board's
decision/problem. Some unhappiness with size (four rather than the
more-recently-usual five members) and with lack again of overlap with
,Board (but it was noted that no Board members volunteered for
consideration). The unhappiness is theoretic; no indication of
practical oversight. Method in which decision of NomComm was
announced described as discourteous, callous, a display of indiffernce
and contempt for feelings of people involved. (Comments of Bailey, as
filtered, perhaps unfairly, through notes of Lien--who shares this
opinion too much to profess objectivity at this point.)

More discussion. It was noted that we have a pool of former Exec
members who presumably could be drawn on in absolute emergency if one
of the four Execs was unable at last minute to serve. Reasonable that
Exec, once OKed by Board, should feel that their judgment has been
validated and that over-close oversight by Board is insulting.

NomCom guidelines (how to do it; how to announce decision) may indeed
be a problem, but it is Minicon's problem, not the Minn-STF Board's
problem. Ihinger moved and Johnson seconded the proposed slate.

The Minicon Exec proposed by the Nominating Committee was approved by
a vote of 3-0 of the Board, Bailey and Cargo abstaining. Suggestion
to make vote unanimous failed. Suggestion to extend congratulations
to the new Board accepted by acclamation.

Bailey noted request for Board to discuss procedures and techniques at
a future meeting.

Lecture Series (Heideman): Mike Dorn has resigned as head of the
Minn-STE Lecture Series, and Eric has resumed post. He proposes two
plans with budgets: Plan A, with two locals plus one regional lecturer
brought in, budgeted at $1300; Plan B, with two locals, one regional,
and one national figure at $2000. List of ranked choices in each of
the three categories, as determined by lecture committee, was made
available. Skepticism was expressed as to willingness of figures on
the national list to come in for the considerations offered. The
dates will be vicinity of October 1988. Sullivan noted that DUFF
winner Terry Dowling may be-in town then and might be considered for
use if something could be worked out. Suggestion made to take survey
of attendees, both to get feedback and to built up mailing list. The
audiences for past lectures have ranged from c. 45 to 75. Opinion of
Treasurer was sought: Halpern commented that, given our budget
reserves and our recent expenditure decisions, the $700 difference
between Plan A and Plan B was "not really significant." It was
requested that this remark be pointd out explicitly in the minutes,
for reasons not clear to the secretary but possibly involving covering
our asses and/or having material at hand for a future Friars' Club
Roast of officers. After continuing discussion, Board gave
preliminary vote of 4-1 for Plan B, with proviso that Heideman not go
beyond the five names on the national list if none accept, and with
the expressed opinion that probably none will accept, and with the
request to keep in mind the possibility of co-ordinating with Fallcon
(if one comes to pass) by recycling a Lecturer as a Fallcon guest and
sharing the costs thereof with Fallcon budget. Upon suggestion to
make vote unanimous, Board agreed 5-0 with Plan B.

Miscellaneous (Sullivan): A Santa Cruz fan known as Bandit has
contacted us for advice on how to start up a small sf con from
scratch. Does anyone other than Sullivan want to try to answer him?
Suggestion that he be passed on to Fourth Street Fantasy Con people;
otherwise no, not us, not now, not really. Most specific advice
offered tended to be along lines of "Don't!" and "Run away!"

Next meeting will be Monday, 13 June, 7:30 pm at Toad Hall, unless the
RUNE editor(s) cannot make it then, in which case it will be on 6 June
instead. ("That bus stop is easy: just keep your eye on me and get
off one stop before I do.")

Fourteen sets of minutes (12 last Minn-STF year; two so far this year)
are available from the Secretary, as are the film rights. Ask; it
can't hurt; Denny isn't the sort of person who will think less of you
just because it is made clear that you have nothing better to do with
your life than read old Board minutes, even if (snicker) it's true.
                         finished 9 June 1988--            Denny Lien

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May 23, 1988

Lien arrived a bit late himself to be presented with a fait accompli agenda,
to which a few items were added to bring the number up to a lucky number
thirteen. Several of the items discussed:

Answering Machine: Don Bailey will pursue the matter until we find someone to
pursue the answering machine, and maybe even catch it. Beep beep.

Mpls. in '73 Party at Corflu: The party sort of happened and was just fine,
but did not cost us any money. Decorations for same, for instance, were
graciously if inadvertently donated by the State of Washington, in the form of
Public Domain flowers.

Minn-STF Directory: New one will be available soon; probably by the Saturday
Minn-STF meeting. Nobody Move!!

Use of Mailing List Request: Board OKed Omacon one-time list use. Steve Brust
is a guest of honor.

Minicon Registration: Report not yet done, largely due to death of Beth
Friedman's computer and coordinator problems among Bratton, Cargo,
Dyer-Bennett, and Friedman. Bailey will bug them to debug the problems.

Report on _Rune_: Existing material for immediately upcoming 25 or so pages.
Total circulation will be in 2000 to 2500 range. Panic and other forms of
discussion ensued. Worst case scenario is that costs of putting out this
special Minicon issue of _Rune_ could eat up all of the profits for the year
of the Minicon it celebrates. Board requests appearance at next Board meeting
of _Rune_ editor(s) before committing us to extra-extraordinary expense.

Lecture Series: Eric Heideman succeeds Mike Dorn, and proposed two plans with
budgets. Plan B was selected (two locals, one regional, and one national
speaker).

Quetions from an outstate fan: How to start a small sf con from scratch? Most
specific advice offered tended to be along the lines of "Don't!" and
"Run away!"

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