Matt Strait typed up these minutes from a paper copy in 2020. No OCR was involved. Original errors, if any, are lovingly retained. Additional errors may have been introduced. ================================================================================ Minn-STF Board of Directors - - minutes - - meeting of 13 June 1989 at the Karen Johnson home. Present: Board: Bailey, Johnson, Ihinger, Krueger Officers: Tuttle, Raun Others: Mark Richards, Margo Bratton, Karen Cooper-Hallin, Kathy Marschall, Martin Schafer, Terry Garey, Eric Heideman, Victor Raymond ******************************************************************************************* While waiting for the late member of the Board, a decision was reached for a penalty for being late (Rob should sing at the next MN-STF meeting). Meeting called to order at 7:55 PM. Agenda: Polaris Con Minicon Exec Approval Discussion of Exec Selection Committee Process Presentation of Victor Raymond and Scott Raun TOTU Presentation of Terry Garey IRS Next Meeting Observations Polaris Con: Polaris Con asked to borrow fifteen of our Art Show panels. A decision to loan them was made. Exec Selection Committee: Report from Margo Bratton. There were problems with the committee. There were members missing so the committee was rushed. They were not informed of the proceedures, duties and responsibilities. Karen Johnson will work on documenting the process and put it in writing. Once this is written it should be read at the time of nominations. Exec Approval: Karen Cooper-Hallin, Martin Schafer, Kathe Marschall, Scott Raun. Karen Johnson made a motion to accept the Exec. It was seconded and passed unanimously. The Minicon budget and target figure were discussed. A request was made of members of the Exec to show up at the Board meetings occasionally. Fall Con Proposal: Presentation by Victor and Scott. A motion was made and seconded. Their proposal was accepted. There is a request for seed money once the hotel contract is signed and others are involved. TOTU: There has been additional money come in since the written budget was presented. Sales and distribution are average and gradually building. There have been positive reviews. A motion was made to accept # 6 and 7 as budgeted and passed with one abstention. Poetry Anthology: Presented by Terry Garey. This is to be a hardback. Atlanta will be sending guidelines for obtaining a grant. They do sound interested. MN-STF will not commit until the treasury books are completed. IRS: The taxes were sent in. There was none to pay as we lost money. They were three days late so there is a $30 charge which was approved. Next Meeting: The next meeting is July 20, 1989 at 7:30 PM at the Karen Johnson home. Comments and Observations: We need to start to bring people in and train them. An idea presented was to have a tape recorder and tape the decisions as they are made. Things need to be written down. Ex: ways to run a conventio - - this worked and this didn't, department head reports. We will try tPub and Ish. Karen Johnson is isn charge of this. Fall Con is for training in how to run a convention. An allocation of up to $50 was approved for purchasing a filing cabinet in good condition.. The meeting was adjourned at 9:50 PM. [signed: Twila K Tuttle]