Minn-StF Board Meeting April 23, 1991 7:30 pm (or thereabouts) at Toad Hall Persons present: Martin Schafer, Dean Gahlon, Geri Sullivan, Rob Ihinger, Don Bailey, (board members), Polly Jo Peterson (recording secretary), Dave E Romm and Fred A Levy Haskell. Agenda 1) Update on Officers 2) Dave E Romm tells you about editorships 3) Fred A Levy Haskell gives you the Classic Minicon Proposal 4) Whither Minicon in 1992? The following is a list of Minn-StF officers as we know them as of this moment: President: Victor Raymond Vice President: Kate Worley Executive VP in Charge of Executions: Steven KZ Brust Recording Secretary: Polly Jo Peterson Quartermaster: Rebecca Chesin Assistant Treasurer: pending Corresponding Secretary: Karen Cooper Lib: Karen Johnson In Charge of the Minicon Book Rar: Rob Ihinger Ian: pending Ambassador w/o Portfolio but w/Portmanteau: Jack Wickwire Official Happy Deadwood: Fred A Levy Haskell Membership Secretary: Margo Bratton VPDP: Scott Raun Audioblatt: DavE says that he is willing to continue to do the Hotline although it has lost its bloom. If someone else is enthusiastic however and would like to take it over. . . Rune: Rune is unforgivably late (per DavE) but he and Jeanne would like to do at least one more issue -- one covering the last two Minicons and a Ken Fletcher portfolio. He would like two issues worth of money and a cushion and would expect to publish within 4-6 weeks. He expects that this would not be sent to the entire Minicon membership but the smaller list. There was some discussion of making the Ken Fletcher portfolio a separate budget and not a part of the Rune and whether or not it was time to print the Minicon log again. The consensus of the Board was that they should come back to the board with some more specific sense of what they want to do and details of printing costs and size of print run. On the question of future editorship of Rune DavE said that he would be willing to continue as a member of a team, but his sense was that Jeanne was interested in only the above, final issue. The board told him to plan on the next issue and are putting out the discreet word of the availability of the editorship. Fred A Levy Haskell and Minicon Classic Fred found that he was not getting the satisfaction out of Minicon that he once did and considering the Split Minicon proposal that the Task Force presented. After considering various people who he considered to have the ability to create the classic Minicon, he found himself in danger of Committing Fanac and proposed himself as the chairperson of a small Con to be run at the same time as the other Minicon. In talking to people he has found that people who said that they would never work on Minicon again would be willing to help with this proposal. Details: -He has a slate of potential guest who he thinks would reflect the feeling he wants the con to have. -The con would have a buck-stopping Chair rather than an exec. -The con gives eveyone a place to go (even those who don't like the Big Minicon). -The con would only work if it is opposite the Big Minicon (Here follows a discussion of whether or not ReinCONation is trying to occupy the same ecological niche as Fred's proposal and whether having both would sabotage the chances of both.) There was discussion of whether the board would be justified to go against the plebecite of the people saying by their votes that they would prefer the Big Minicon. They decided to leave the discussion of Fred's proposal until they saw more nearly the direction that Minicon is taking. This segues nicely into . . . Whither Minicon? The vote on the LRTF proposals was clear that people want to have a Minicon in 1992 and the winner among the proposals was the Big Minicon. The board discussed the need to honor the choice of the people unless there is a very good reason to go against it. How can the board generate enthusiasm for doing Minicon this year? Don mentioned a letter sent by Dave Wixon (in response to the LRTF package one presumes) discussing the need for community on the Con committee. The board did not see any one person who could be a strong chair and have the support of the whole community and the concom. On the other hand, they felt that the Exec should have strong policy authority and not have to have their decisions ratified by the general committee (ie., The exec has the right to decide that relationship). The board agreed that they need to have input into the organizational meeting to give it the direction that they would like it to go. DavE suggested that the board run the meeting on May 4. Don will chair. The board decided that as time to get Minicon up and running is short and as the tradtional (ie., the last several years) exec selection process is relatively slow, the board will act as an exec selection committee this year and accept bids by person or persons who are interested in trying to make a Minicon this year. Their intent is to build community within the concom from the top down. The parameters for these exec bids are: - It should be a multiple interest convention - It should foster a sense of openness - This process is for 1992 only - Volunteer sheets will be made available for viewing by anyone interested in building an exec or the beginnings of a committee (to see who has expressed an interest in various jobs) Polly will have them and people can call/see her. -The board's bias is to follow the will of the people to the Big Minicon, so there would have to be a major reason why they would accept a different model (but you are welcome to try) The Agenda for the May 4 Preorganizational Meeting will be: - Report on the results of the LRTF vote - Results of the Postmortem - Set the tone for the discussion of the organization - Yes or no to Minicon in 1992 A brief discussion of whether a committee for Minicon in 1993 should be formed soon decided that this was neither necessary or relevant to the May 4 meeting. The next monthly meeting of the board will be Tuesday, May 14 at Toad Hall, 7:30pm. Possible agenda Items include: - A project to document the History of Minn-Stf - Other ways of spending money - The financial report for 1990 - A TOTU report - A Timeframes report These minutes cheerfully submitted to you by Polly Jo Peterson and constitutes the debut of my new Macintosh Classic (which is why I am so cheerful).