Minn-Stf Board Meeting May 14, 1991 at Toad Hall DavE and Rune In a word DavE thinks that the cost of producing an issue of Rune has gone up 20%. Postage is ridiculous and printing costs went from about $1200 to $1340 for a 52 page Rune. Dave would like to do a Rune and the Ken Fletcher Portfolio at about $1500 each. Asked what is our current financial status after Minicon, Don reported : Current Account $2087 TOTU deposits to go in $300-400 Art Show deposits $3500 Savings $1325 IDS account $6700 (The bank statement says that we have $6000 in the account but the checks for the computer and ReinCONation have not been cashed) We have maybe $16000 in assets and expect to get the $1000 back from ReinCONation. (But there are no guarantees) How much do we want left a year from now? We can hope that next year's Minicon will make more money. Carol Kennedy has agreed to become Minn-Stf treasurer. Rob had not talked to Jonathan about our dealings with the IRS. A Proposed Budget For Minn Stf Meetings (@ $40 per meeting) $1000 The Minn-Stf Hotline (@ $21 per month) 250 Einblatt (@ $40 per month) 500 TOTU out of pocket 1500 Rune #1 for 1991-92 1200 Potential Lecture Series 300 Mpls in 73 events at Worldcon or other 200 Rune #2 for 1991-92 1000 Seed money for Minicon can still be $3000 if we use $3000 for other club activities. We still may have to pay the IRS penalty of $2300. Martin thinks we may be able to avoid the penalty, Margo doesn't. Don may send them half to let them know that we are listening. Rob called Jonathan who said that he will look into it for Minn-Stf. Martin is unhappy at the thought of doing only one Rune this year and would like to consider doing smaller issues in order to have enough cash to do two issues. Suggested options for saving money included paring down the number of excess copies that we would have to just hand out or trade and save foreign postage (which is the really big expense) by handing out as many copies to our foreign friends at Chicon and getting agents within the countries to mail the copies at domenstic postage rates instead of international ones. Geri would also prefer two smaller issues to one big one. Polly would like to do a lecture series again. Adding up the numbers it seems that maybe $300 will be available to do something for the lecture series this year. They need to come back to the board with a specific proposal. Maybe if the receipts from Time Frames come in we sould do the Ken Fletcher Portfolio (or perhaps it could be done as a for profit venture, charging for copies.) So to DavE regarding Rune: He doesn't get the requested 20% raise He should try to save foreign postage by handing out foreign subscribers' Runes at Chicon Geri suggested cutting 4 or 8 or 12 pages to save printing costs Polly's suggestion that we save envelopes by putting the labels directly on the zine was rejected because the covers would get damaged. He will mostly just list fanzines received rather than reviewing them. "You have $1200. Go and commit a Rune." Terry Garey, the Czarina of SF Poetry, arrived and reported on Time Frames. (Her report appended). She got nice letters from the poets saying that they were not ashamed to be in the anthology. The debut at Minicon was fun and successful. Other pertinent info: 60 free copies given out 50 copies sold so far 6 copies were printed upside down $12 is the cover price $8 is our profit from bookstore sales In the fullness of time we should end up with about $1000 profit. (all copies sold) People are impressed by the quality of the book and the fact that the club did this good thing. Victor (President for Life)'s Memo We seem to be less and less tolerant of each other: -the size of the meetings -feelings of loss of control -ambivalence about children -lack of personal hygiene and social skills among members Victor would like to explore what standard operating procedures do we have in place and how can people get their munchies checks as hosts in a timely fashion. There was a feeling that the board would rather discuss the issues when Victor is there to give feedback. so the discussion was postponed except for the observation that Radisson Pool Party type parties are tremendously more expensive and Martin's suggestion that perhaps we could institue a nominal fee (say $1-2) for these parties. The major agenda item for the June 5 meeting is Minicon exec proposals. The meeting adjourned at a surprisingly early 9:08 pm. Respectfully (for the most part) submitted by Polly Jo Peterson