Minn-Stf Board Meeting
17 October 1991


Treasury Reports
The meeting began with several Treasury issues sent from Carol Kennedy.
	1) Carol reports that Jan says that we have about $3,000 left from
Minicon 1990 and $8000 from Minicon 1991. She was not sure if this included
$2,000 to $2500 for seed money for future Minicons, but the board members
suspected that it did include the seed money. Jan will give Carol a check for
$5000 to begin with and will finish up the books for Minicon 1991 by Thanksgiving.
	2) The Minn-stf Board was asked to sponsor grade school teams at the
Science Museum of Minnesota at $44 per team. The board voted to sponsor two
teams ($88).
	3) Carol would like to change the rules for signing checks so that for
small checks, say less than $300, the treasurer could sign without a second,
board signature. The board discussed it and after discussing ways to keep
track such as audits and ways to make it easier for the treasurer to get the
second signature, they decided that they did not want to make the change. They
did decide, however to look into the cost of getting a regular audit to know
where we are financially. Don and Martin will ask some people they know.

IRS Report
	We have received a letter from the IRS saying that they will waive the
penalty that we owe them if we can give them a reasonable cause why we could
not give them the information that was missing (for which we got the penalty).
[whooshes of relief were heard]

Lecture Series Report
	Polly reports that due to way too busy schedules and some burnout, the
Lecture Series will take a sabbatical until Fall 1992, when we will pursue the
Samuel R. Delaney idea that we started last year.

OTML Report
	Sympathy was extended in absentia to Scott on the crash of his
computer and Don said he would discuss with Scott how we can ensure that
people who need mailing labels can get the ones that they need in a timely
fashion.

The Request for Proposals for Minicon was tweaked.

ReinCONation Report
	The board discussed ReinCONation and Minn-Stf's responsibility for the
jewelry and goods stolen out of the Huckster and Art Show Room at the
convention. After much discussion including feeling that the hotel was
responsible for leaving the door unlocked and whether we have an unspoken
agreement with hucksters on the one hand and artist on the other and whether
this is a board decision or a Con chair decision, the board decided to pay the
loss to Giovanna as a loan pending the Hotel's insurance paying off the claim.
The board also decided that we need to get clear on what we think we are
agreeing to as far as security is concerned at our conventions (stated and
merely expected) and we should talk about getting some security equipment for
our cons at some future meeting.

Future Meetings: Thursday November 21 at Don's (a full moon)
		 Thursday December 12 (board will interview Minicon proposals)