November 21, 1996

Lynn Litterer recording

Attending: Kay (host), Dean, Martin, Lynn, Julie Johnson, Joyce Scrivner,
David Emerson, Eric M. Heideman, David Cox at Kay's.

1. Sympathy to Polly on the death of her mother.

2. Tales of the Unanticipated

A presentation by Eric. Call him for details. The Board approves 750 copies
for the next issue which is ready to go to the printer.

3. Minicon Voicemail

Joyce reports that the Minicon voicemail has been full for several weeks, as
relayed from the Minicon staff meeting. Several people report not getting
Minicon mailings or minutes.

4. ReinConation

David Emerson reported that 190+ registered, 180+ showed up, most everyone
reported having a good time. Everything went well. However, we lost ~$1,500.
~$670 was for unexpected hotel charges. GoH expenses were also higher than
expected. The account still has money because they started with $2,000 from
previous years. The main area for improvement is in hotel negotiations.
October is a busy month for hotels, so we might be better off in a different
time of year.

Board direction: hotel charges outside of GoH rooms should be $500-$1,000,
preferably towards the low end. Reinconation needs to break even, and we want
the rate to be affordable.

5. Trans Atlantic Fan Fund

TAFF operates by donations and auctions to help a fan a year travel between
the US and Britain. They ran into a serious problem last year. Novacon raised
#1,200 which will get TAFF out of the red, but not leave any for next year.

The Board directs Joyce to talk to the Minicon committee about doing a charity
fundraiser there.

6. T-shirts

Joyce has a contact with a deal on T-shirts.Again, talk to Minicon sales about
t-shirts.

7. Pool Party

Joyce volunteers to host the pool party as long as it doesn't fall on a
weekend she is out of town. It will be her 20th year in fandom. Talk to
Victor [Raymond] about the hotel arrangements and Don Bailey about the
meeting.

8. Taxes

The IRS sent us a nasty letter saying our taxes were late. They don't have a
copy of our extension form. Lynn will see if Judy (our accountant) has a copy
with the approval stamp on it.

Julie brought the current treasury report. Thanks Julie! We have spent almost
exactly what we made last year, leaving us with very little spare cash. We
have enough to cover basic expenses for the next year, but not a lot for
special projects unless Minicon makes a lot more than we thought.

The Kinko's bill includes over $2,000 of Minicon charges -- these should be
paid by Mark Richards. The Minicon voicemail bill is still going to Julie as
well.

We have the new postage meter from Pitney Bowes. They need proof of our
insurance. They need to pick up the old meter and the extra paper folder. Kay
will check on the insurance.

Glenn Tenhoff has the extra money from the new art show panels to give back.

The Board directs Julie to be hardnosed about receipts. We could easily get
audited and have to have them. This is only a problem for checks to people, as
most bills have invoices we keep as a record.

9. Polly's Mom

We provide a $50 donation to her memorial. Lynn will mail it.

10. Insurance

Martin will check with Rob [Ihinger] on the insurance info.