Minn-StF Board Meeting, June 12 2002

   Location: Scott Raun's

   In Attendance: Dean Gahlon, Scott Raun, Larry Sanderson, Laura Jean
   Fish, Sharon Kahn, Rachael Lininger

Agenda:

     * Room Party Money allocated to Minicon chairs
     * Fall Con
     * TOTU Finances
     * OTML = One True Mailing List

Fall Con:

   The board discussed paying and attracting more attention to Fall Con by
   offering a link on Mnstf's website. The board also discussed whether we
   want to consider Fall Con as an official club function. After
   discussion the board decided that, yes, it can be considered an
   official function of the club so long as it has a separate bank account
   for financing, as this is necessary for tax purposes. Sharon Kahn will
   inform Rick of this and either one of them will set up the account.

OTML:

   Rachael Lininger, who attended the meeting, asked the board what they
   want in the OTML: It needs to be able to handle:
     * Minicon
     * Directories
     * Einblatt
     * Breakouts for Art Show and Hucksters
     * Fall Con
     * Rune
     * TOTU
     * It should be able to keep track of who has been to Minicon/Fall Con
       as well as badge names.
     * Maximized and minimized mailings.
     * Specify 1 mailing to a household or more.
     * Have members request a flag for personal information with "Do Not
       Give Out My Address."
     * Allow for remote updating by authenticated persons only.
     * Shouldn't overwrite old addresses, but should add on.
     * Have backwards compatibility.
     * Printing labels appropriate for Post Office.
     * Bar Codes would be nice (implementation detail).

   Next Rachael asked why the previous one didn't work.

   Members of the board pointed out that its inability to be shared out
   was a major issue for two reasons.
    1. The updates and data entry became too much for one person to handle
       with the growing number of persons on the list.
    2. There was a failure of persons in charge to follow through with
       updates.

   The Board provided Rachael with a list of persons that currently have
   individual mailing lists whom she can contact and work with to develop
   a new relational database.

     * Fall Con = Rick Gellman
     * Directory & Einblatt = Scott Raun
     * Minicon = Fred Levy Haskell
     * Rune = Jeff Schalles
     * TOTU = Eric Heideman

   For Rune and TOTU, the board pointed out that it would like to be able
   to identify who receives mailed copies and who the subscribers are.

   Other specifications for the OTML:
     * It should be able to support European alphabets, and Unicode
       support would be nice.
     * It should support normal ASCII.
     * People should be able to submit address changes.
     * There should be a pipeline to vet information from Minicon online
       registrations.

TOTU Finances:

   The Board discussed the need to examine finances and will ask Eric
   Heideman to attend the next board meeting. The board will look at:
     * What we have spent.
     * What we can afford to spend on the next edition.
     * Where the money we allocate goes.

   Larry Sanderson, treasurer, will send the board members copies of
   previous account information.

   The board will request that Eric submit current account information to
   the board 1 week before the next meeting.

   The board agreed that these finances should be looked at in a yearly
   manner and that year should follow Minicon to Minicon for accounting
   purposes. In addition, the board will determine what if any commitments
   have been made for future issues before considering any changes.

   The board would also like a list of outstanding full subscriptions.

   The board would like to see more detail oriented accounting in the
   future for TOTU and will clearly define what details are important upon
   review.

Garage Sale

   The board also briefly discussed the planned garage sale fundraiser.
   Laura Jean Fish has volunteered to host and help organize the event.
   Larry Sanderson and Sharon Kahn have also said they'd help. We are
   currently waiting to hear back from Karen Cooper who is helping
   coordinate the space and date for the sale.

   Anyone donating stuff is eligible for receipts for tax deductions.
   These receipts will need to be written out in an itemized format by
   donators and board member Laura Jean Fish will sign them when they drop
   off their stuff.

Summer Picnic

   Last, Laura Jean Fish and Larry Sanderson proposed to host and organize
   a summer picnic for Mnstf/Minicon in August 2002. The board agreed this
   is a good idea and requests that an estimated cost be sent to them for
   review.