July 16, 2011 MnStf Board Meeting Old business - Follow-up from previous meeting: * Emily will set up an electronic calendar for board meeting email reminders. * The storage locker payment issues are now cleared up and all reimbursements have been taken care of. * Scott Raun and Beth Friedman are working on creating a database of MnStf members and important contacts. More volunteers may be necessary. Scott will contact the various groups appropriately as needed. * MnStf will attempt to march as a group in the State Fair parade in 2012. For the 2012 parade, we will need to arrange for the "Minicon" banner to be readily available at the end of Minicon 47. * Scott Raun asked Beth Friedman to report on the status of Fallcon. Beth reported that the hotel contract has been signed and online registration is available at http://www.mnstf.org/conjecture/ * Eric continues to wrangle previous meeting minutes and is working on getting those minutes into a more consistent format. * MnStf is pursuing holding some meetings in more public spaces. The board approved such a meeting on September 3rd at the Radish Tree (Radisson Sheraton DoubleTree). This will be a pool party. Kevin Austin and Laurel Krahn are in charge of the September 3rd pool party and will take care of arrangements. For other possible public meetings, the Waterbury is available for only $4 per hour. Currently, the contact person to reserve the Waterbury is Angie Anderson - sitescheduling [at] geekpartnership [dot] org New Business: * Peter Kacner will be unable to act as treasurer for Minicon 47, but he may be able to help us navigate 501(c)3 paperwork. Emily needs email address for him and she will contact him. The Board will ask Andra St Arnauld if she would be willing to serve as Minicon 47 treasurer. * Attendees discussed feedback about the Minicon party at Convergence and also discussed the need for clearer expectations about room parties and hosting. The following tentative guidelines were agreed to: * Room party hosts and room party volunteers should continue to check identification for anyone who is to be served alcohol. * Room party hosts should feel comfortable and be willing to serve as good-will-ambassadors for Minicon and other MnStf activities. * A room party should be the primary responsibility of the host(s). * All room party heads or co-heads should have a convention membership for the convention at which the party is held. * There will be a Diversicon party. Emily will communicate the party expectations to Matt Strait, the party head for the Diversicon party as soon as the written notes are approved. * The next board meeting will be 2pm August 6, 2011 at the home of Dean Gahlon and Laura Krentz.