Minutes for 2013-04-06 Minnstf Board of Directors meeting

taken by Kevin G. Austin, Recording Secretary

Location: Home of Joel and Beth Phillips,
6323 Excelsior Blvd., St Louis Park, MN

In attendance: Scott Raun, Beth Friedman, Hershey Lima, Dean Gahlon,
Kevin G. Austin

Meeting began at 15:40

Fallcon
	Provisional approval given to the proposal by Patricia
Zetelumen pending an actual hotel contract.

Non-profit status
	No update from addendum in last month's minutes.

Signer change over
	Dean reports: We do need all signers, new and old, present
	to do the change. We can do it at the branches in Lunds and
	Byerly's stores. This is more convenient for us because they
	have longer hours.
We are retaining Dean Gahlon, Irene Raun, and Richard Tatge as
signers. We are adding Carol Kennedy, club Treasurer, as a signer,
and we are dropping Kevin G. Austin as a signer.

Minicon
	We aren't sure where copies of the proposals for Minicon 49
and 50 are. Kevin will ask Matt Strait. We aren't sure of the status
of the profit check for Minicon 47. Kevin will ask Matt about that
as well.

Webmaster
	We should have one, and it will be critical to have one when
our 501(c)3 status is reaffirmed and we move to a Dreamhost account
of our own. We're fairly sure that this person will not be Eric Forste.
We might look for someone to take on the move as a project, instead of
being webmaster as a long term position.

Tax forms
	Getting up to date on tax reporting is tied up in the
501(c)3 project and will be resolved when that is finished.

Annual checklist
	Emily Stewart currently has a copy in Google Docs and will
email the URL to Beth. Beth will then edit them into an appropriate
format and post them in various places for comments.

Minutes for 2012
	Kevin will talk to Emily about getting the minutes that
have not yet been posted.

Treasurer's report for web
	Kevin will review the minutes for previous meetings and
see if he can clarify what he's looking for.

Steve MacDonald Songbooks
	Beth reports that these have been mailed.

mnstf.info
	Scott reports that we lost out on this domain as well.
General reaction of "meh" from the board. We didn't really care
much about this domain.

Archives
	It was decided that we would not move any of the archives to
the storage locker.

CONvergence Party
	Joel Phillips reports that he will be hosting Thursday, and
Brian and Susan will be hosting Friday and Saturday.

Next meeting: May 18th, 2013 at 12:30pm at Beth Friedman's house.

AMENDED: Due to a scheduling conflict the May meeting was
rescheduled to May 22nd at 7pm. Same location.