Minutes for 2013-05-22 MnStf Board of Directors meeting

taken by Kevin G. Austin Recording Secretary

Location: Home of Beth Friedman
6915 10th Ave. S., Richfield, MN

In attendance: Scott Raun, Beth Friedman, Hershey Lima, Dean Gahlon,
Kevin G. Austin, Morwen t. Cat

Meeting began at 7:36pm

OLD BUSINESS

Fallcon
	Patricia doesn't have a signed hotel contract yet.

Botanist
	Dean hasn't contacted Kim Huett yet.

Non-profit status
	Attorney costs came to approximately $500. We are currently
waiting for an IRS response. Beth did fill out the online e-Postcard
tax form 990-N for Mnstf.

Signer changeover
	Done!

Minicon 49 & 50 proposals
	Are now up on the web on the Minn-stf records page.

Minicon 47 (46?) profit check
	Has been deposited. Beth questions whether this is the check for
Minicon 47 or Minicon 46.

Minicon 48 profit check
	No word yet.

Webmaster
	Nothing has been done yet.

Tax form
	See non-profit status entry.

Annual checklist
	Emily sent the URL of the Google Docs document to the board.
Beth hasn't finished editing it yet.

2012 Minutes
	Kevin and Emily haven't met yet to go over the minutes that
aren't yet on the web.

Treasurer's Report
	Dean has a copy of the report from Carol which he will email
to Kevin who will then get it up on the web.

CONvergence Party
	It will be a Minicon party this year. We're fine with Minicon
spending $300 dollars on it, but anything more than $500 will bring
strong disapproval from the board. If Joel wants money from the board
he, or someone representing Minicon, has to come to the board and ask
for it.

NEW BUSINESS

Policy for Memorials
	Cards are always appropriate. We need to appoint someone to
take care of doing this. More discussion is needed on this topic.

Emily & PRIDE
	We approve of Emily taking charge of Minnstf representation at
Pride. Kevin will tell her. Kevin will look for the file of the Minnstf
flyer.

Next Meeting
	June 9th at Beth's at 3pm