Minutes for 2013-07-27 MnStf Board of Directors meeting

taken by Kevin G. Austin, Recording Secretary

Location: Home of Beth Friedman,
6915 10th Ave. S., Richfield, MN

In attendance: Hershey Lima, Dean Gahlon, Kevin G. Austin, Beth Friedman,
Scott Raun, Irene Raun

Minutes from the previous meeting were approved.

Fallcon
	Contract signed. Web page up. We approve seed money.

Botanist
	We decide to drop the position.

Non-profit Status
	We've gotten the official letter of approval. We decide to put the
original of the letter in the MnStf archives.

Minicon 48 Profit Check
	Scott will talk to Matt Strait about it.

Webmaster
	Scott will talk to DD-B and ask him if he'll do the account
move as a project.

Annual Checklist
	Beth will put it on the wiki.

2012 Minutes
	Kevin will email Emily to ask her if she can do it without his
assistance.

Treasurer's Report
	Dean will send a copy to Kevin who will get it up on the web.

CONvergence Party
	From Emily Stewart:
		Minicon/MnStf Room Party at CONvergence - July 4, 5,
		& 6 2013

		The total budget for this party was $600 ($300 from
		MnStf and $300 from Minicon). Clay Harris reported
		that the party received two Minicon memberships.

Policy for Memorials
	Beth talked to Carol about being point for memorials. Carol
is willing as long as it is understood that this is a non-officer
position that isn't tied to the Treasurer position and instead
is treated more like an ongoing task. The approved amount is
$50 plus delivery fees if any.

NEW BUSINESS

Rune 88 Financial
	Board approves amounts put forward by Matt in his email.

Anime Detour Room Party
	Board approves a party and an amount of $200.

Min-I-Con
	Board says they're okay with another convention calling itself
Min-I-Con. Dean will let the person know who asked.

Harassment Policy
	We decide that we'll start with a meta-harassment policy
that will be put into the By-Laws. Kevin will come up with wording
and email the changes to board-chat. Before we make any changes
we will email to natter, and the concom list, and post to MnStf
and Minicon LiveJournals. Beth will email board-chat with a URL
of a web site concerning anti-harassment policies as they
pertain to conventions. We will also look at the policy emailed by
Betsy, the Minicon 27 policy, and the WisCon policy. Our goal is
to have a policy by the Fallcon.

Convivial 3 Spammy Links
	Kevin will ask Laurel to remove the links that we got
an email objecting to.


Next Meeting: August 26th, 2013 at 7pm at Beth Friedman's house.