March 12, 2016 at Dreampark, 6:45ish. This is the first meeting of the new board, just elected at the regular annual meeting ("voting meeting"). Board members: Scott Raun, Hershey Harris, Matt Strait (by phone), Aaron Vander Giessen, Lydy Nickerson. == Approve previous minutes == Approved! == Review TODO list == * "Lydy will put the informational packet for new board members up on the wiki." Lydy has not yet done this. She will try to get it up. Back to the TODO list! * "Lydy will ask Beyond Conventions for a payment of $125 (10%) and for for a date to talk regardless of whether they have paperwork in hand." No meeting has been set. Lydy has bugged DD-B. DD-B says that all of their energy has gone into getting everything to the printer. Matt: What are we going to do if they will not meet with us? Lydy: That would be interesting. Matt: I think we agreed that we would not allow Corwin to attend Minicon without paying us 10% towards his debt. Others: Are we sure that's appropriate? Matt: if we are so low a priority for them that they won't even sit down and talk to us, it is appropriate to say that Corwin can't come to Minicon this year. Discussion ensues. New board members are briefed on why we are only talking about sanctions for Corwin. We agree that it is appropriate to require this payment for Minicon attendance. So the deal is that if no meeting is arranged and he comes to the reg desk at Minicon, he will be told that in order to buy a membership, he must first pay $125. Lydy will get this communicated to Corwin. She will also still try to get the meeting done, which would be better. If the meeting happens, Corwin and Lydy might decide on a different initial payment amount; that would be fine for him to come to Minicon. Totally done: * "Lydy will follow up with Beth about whether and how the 2014 taxes were filed. (We thought they had been filed, but the IRS sent us a letter saying we hadn't.)" Done. Lydy determined that Beth did not file the 2014 taxes. == Conventions == * Approve the internal harassment policy for Minicon 51? New board members have not had a chance to review it. We plan to do this by e-mail in the next week. * Approve Decongestant as the fallcon? Everyone approves! It is a fallcon! == Officers == Current officers follow. At this point the president traditionally changes, but the others only change if needed. We should confirm with each person that they wish to continue: President: Dean Gahlon -- does not want to continue. We kick around a few ideas. Aaron will ask our first idea. Hershey will ask our second idea if first is no. In fact, Emily Stewart is here and said yes, so she is the new president! Vice President: Lydia Nickerson -- will continue. Treasurer: Carol Kennedy -- will continue. Correspondence Secretary: Hershey Lima -- will continue. Membership Secretary: Laura Krentz -- will continue. Recording Secretary: Matthew Strait -- will continue. Einblatt Editor: Scott Raun -- will continue. Rune Editor: Matthew Strait and Kelly Strait -- will continue. Webmaster: David Dyer-Bennet -- will continue. Archivist: Matthew Strait (including web archives) and Marian Turner -- will continue. Quartermaster: Joel Phillips -- Matt will ask Joel [TODO]. == Next meeting == April 16, 2pm. Scott's place. == New TODO list == This is only the items we discussed during this short meeting. Matt will also send around the whole current list. * Matt will ask Joel if he wants to continue being the Quartermaster. * Add Hershey and Aaron to board-chat and remove Kevin and Ann. * Lydy will put the information for new board members on the wiki. * Lydy will continue trying to set up a meeting with Corwin and will inform him of the short-term consequences of not having one.