Minnnnstf board minutes for Saturday Dec 16, 3pm, at Scott Raun's, ahead of the Minn-stf meeting. First there was a discussion of various branches of Christianity, leading from questions about who was getting married where how. == Ratify approval of October minutes == Ratified! == TODO list == * Keep the Beyond Conventions account on the back burner. They owe us $1042 out of an original $1265, and are $2 shy of being up-to-date on $25 monthly payments through Feb 1. But did that check we got actually get to the bank and clear? TODO for Scott. * (2016-12) Lydy will continue to follow up with professional archivists. Lydy is still waiting for Scott's TODO item (next one down) to happen first. * (2016-12) Scott will talk to Margie about who owns the tapes. Scott hasn't yet. He asks for his wrist to be slapped if he hasn't done it by the tree burning party (first Minnstf meeting of 2018). * (2017-05) Scott will sort out our PO Box online account. We know that we're getting the e-mails saying when we should pay. He hasn't gotten into the account because we don't know the answers to the security questions. What's our favorite food? Arrrg! Matt wonders if you have to go to a post office in person when this happens. Scott doesn't know what the solution is. The answer may be to set up a new account. The board affirms that Scott Raun is authorized to make changes on our USPS PO Box account. * (2017-10) Aaron will talk to the M53 and M54 chairs about the draft GPS agreement requirements on Minicon. Aaron received approval from the chairs. They are fine with the requirements. DONE: * (2017-02) Hershey will ask Jim Porter if he thinks it is worthwhile to keep trying to get a better locker location. Jim doesn't care, so we are dropping it. == Review Recurring Task List == "Every December (this timing is arbitrary): Review what address we have on file with the state of Minnesota or whoever else won't use the PO Box. As of Dec 2016, this is Scott and Irene's house." We are still happy with this. We should get a report from the quartermaster in January. Matt will ask Joel and Terry if they can come to our next meeting. == Geek Partnership Society partnership == GPS agreed to our changes. The PDF that Aaron sent out to the board is the one. We authorize Aaron to sign it with them. Matt asks Aaron to re-send the final version to the board so we know for sure which it is, and it will be attached to these minutes. == President == Lydy says that Sharon might consider it if she didn't have a major Minicon role. Lydy says that as a very outside chance, she might consider doing it herself. == Conventions == * Minicon 52 Matt thinks he sent the final financial report out. Scott says he saw it. So it's all tied. * Decongestant 2 We have two financial details to tie up. First, the at-the-door money is still with Beth F. She's going to send it to Matt soon for depositing. Second, Hershey's not sure if the hotel actually managed to take her money for the function space. They did run her card, but maybe the money failed to move. She needs to check this. If we're going to use this hotel again, we certainly want to have paid them even if they aren't complaining. * Minicon 53 PR1 is finished and up on the web page. DD-B is working on setting up to send it out by e-mail. There's a January concom meeting scheduled. Emily has a TODO list for herself. Aaron says that the hotel does not have a lot of hot tub suites. There are more requests for them than the number of suites. Aaron will try to fairly parcel them out. Discussion occurs about whether meetings are better held at houses or public spaces. * A fallcon in 2018? Matt is pondering weekend options for a possible Decongestant 3. People seem to be interested in having one. Labor Day weekend was discussed. Other than the State Fair, there's no obvious conflicts. It does also overlap with Ren Fest, but so do lots of weekends. * Minicon 54 Haven't done diddly or squat yet, Emily says. Have guests in mind, but haven't asked them yet. It is the second year of a two-year hotel contract. Emily plans to start asking guests after New Year's. Matt points out that we are going to have to set rates for M54 before we have any significant information about the finances of M53. Matt and Emily agree that probably the thing to do is to keep the same rates as for M53, unless we really somehow find that the new expenses certainly justify an increase. * Minneapolis in 2073 Party at Capricon is planned. He should put out Progress Report 10 by March. == Vanguard == Aaron is not a signer on our main bank account, so there's now a form in our PO Box that two, maybe (he hasn't seen the form yet), of our signatories have to take to the bank and have the bank sign off on us withdrawing money from them to Vanguard. == Next meeting == Saturday Jan 13, 2pm, Scott's house. == TODO == * Keep the Beyond Conventions account on the back burner. They owe us $1042 out of an original $1265, and are $2 shy of being up-to-date on $25 monthly payments through Feb 1. * (2017-12) Scott will ask Carol if the Beyond Conventions check we got a few months ago actually made it to the bank and cleared. * (2016-12) Scott will talk to Margie about who owns the tapes. * (2016-12) Once Scott has done that, Lydy will continue to follow up with professional archivists. * (2017-05) Scott will sort out our PO Box online account. * (2017-12) Matt will ask the Quartermasters if they could come to our next meeting. * (2017-12) Aaron will re-send the final GPS agreement to the board, and he'll sign it with GPS. * (2017-12) Hershey will get the form from Vanguard to Carol and/or Irene (the two people who are signers on both the bank account and the Vanguard account) to take to the bank.