Minnstf board meeting, 3pm on Saturday Oct 27 at Dreampark at the Halloween meeting. Attending board members: Scott Raun, Matt Strait (by phone), Anna Dudda, Hershey Harris, Aaron Vander Giessen. Also attending: Terry Hughes, quartermaster == Quartermaster == Scott forgot the button maker, which he is still going to give to Terry next time he sees him. Terry says he hasn't yet inventoried the storage locker after Decongestant. He thinks that we consumed one tub worth of stuff. Maybe food and paper products and stuff. He'll find out. But everything is believed to be in order. Hershey brings four bills from the storage locker. Apparently we are behind in payments. Hershey will drop them off with Carol and text her about it after this meeting. Aaron asks if we can set up some sort of auto-pay. Something something about fax payments and it not being the 80's. Scott notes that Carol had a whole bunch of checks counter-signed last week, so maybe we have already paid. == Approve previous minutes == We accidentally skipped this part. == TODO == * (2017-12/2018-09) Aaron will shepherd along the latest Vanguard form. Vanguard sent Aaron the notice in July that we had everything in correctly. Now they have sent us a letter saying that they need something else, again. But the letter doesn't say what they need! Matt proposes using a different company. Hershey says we should keep trying. Matt agrees. Aaron says that he will call them this week. Currently they have none of our money... * (2018-09) Aaron will tell Beth and Terry that we approved $500 for A/V. This happened. Reported done before the meeting: * (2018-09) Matt will invite Terry to come to our Oct/November-ish meeting. * (2018-09) Matt will send bills for our past due accounts. * (2018-09) Scott will tell Carol that we approved $500 for A/V. * (2018-07) Scott will get Carol and DD-B to talk to each another about financial arrangements for DD-B's photo project. Done! Carol will handle it. == Review recurring task list == Voting meeting: It is in order: March 16, Dreampark. The pool party will probably be 1st nominations, or maybe 2nd nominations. First meeting in March will be 2nd nominations, maybe, except that's Marscon weekend. == Conventions == * Decongestant 3 Matt needs to look at his spreadsheet and will get back to the board later. * Minicon 53 Matt is still waiting for Emily to cash two checks. * Minicon 54 We have a hotel and guests. We have online booking for the hotel. We need to decide for sure what rooms the consuite is using. There will be a concom meeting for hotel layout in general. Programming head? Currently Emily is standing in as head with four subheads. Matt feels a slight sense of panic over the co-chair also being the programming head, even with help. We will all generally try to pressure people into being programming head. * Minicon 55 At our last meeting, some names were floated of people to pressure, er, ask if they'd like to be chair. Did we ask those people? We're going to. And we do have a fall-back plan. We don't have a hotel (since we don't have a chair), but we are being courted by at least one other hotel. * Minneapolis in 2073 Party at Windycon! == Next meetings == Nov 17 at Aaron and Emily's, 3pm. Dec 15 at Scott and Irene's, 3pm. == New TODO list == * (2017-12ff) Aaron will shepherd along Vanguard. * (2018-10) Hershey will make sure we're up to date on PO box and storage locker payments. * (2018-10) We will all make informal inquiries about chairing Minicon 55 and being programming head for Minicon 54.