Minnstf board meeting of the just-elected board at Dreampark, March 16, 2019. Attending board members: Matt Strait (recording), Clay Harris, Aaron Vander Giessen, Scott Raun, Eric Forste. == Welcome new board members! == New board minutes are encouraged to read recent minutes and the bylaws. Eric and Clay give Scott their e-mail addresses for the board e-mail discussion list. == Ratify approval of last two meeting's minutes == All approve! == TODO == * (2017-12ff) Aaron will shepherd along Vanguard. * (2018-11) Scott will contact/follow up with Carol about (1) asking US Bank to send a letter to Vanguard saying that we own our account, (2) opening a CD at US Bank, and (3) sending in our $200 annual payment to GPS. -- Scott has e-mailed Carol about these. 1) The letter was sent and we have a copy. 2) We now have a $10k 37-month CD with 2.62% interest (wow!). 3) Carol says this has happened too. DONE: * (2019-01) Matt will send bills for past due accounts. Matt has done this. * (2019-01) Matt will see if Don and Sharla can make a board meeting on Feb 7. Matt has e-mailed them. They can! == Officers == The current officers are: President: Ann Totusek Vice President in charge of Presiding (first): David Dyer-Bennet Vice President in charge of Seconding (second): Nico Johnson Treasurer: Carol Kennedy Correspondence Secretary: Hershey Lima Membership Secretary: Laura Krentz Recording Secretary: Matthew Strait Einblatt Editor: Scott Raun Rune Editor: Matthew Strait and Kelly Strait Webmaster: Anna Dudda Archivist: Matthew Strait (including web archives) Quartermaster: Terry Hughes The new officers will be: President: Sharon Kahn First Vice President: David Dyer-Bennet Second Vice President: [Matt will ask Nico Johnson - he agreed after the meeting] Treasurer: Irene Raun Assistant Treasurer: Carol Kennedy Correspondence Secretary: [Clay will ask Hershey if she'll continue - she agreed after the meeting] Membership Secretary: Laura Krentz Recording Secretary: Matthew Strait Einblatt Editor: Scott Raun Rune Editor: Matthew Strait and Kelly Strait Webmaster: Clay Harris [and possibly Anna Dudda, if she wants to be co-] Archivist: Matthew Strait Quartermaster: Terry Hughes through the end of Minicon, then we need a new one Currently we believe the duties of the webmaster have dwindled to nothing, since the only duty was the update the homepage with the next meetings, but now we have a Google Calendar that does that. That is, unless the webmaster would like to overhaul the website, which no one has wanted to do in over a decade or so. Clay would not like to change the look, but would like to oil up the code, so we have installed him as webmaster. We'd like if Terry do a post-Minicon inventory (by bin) before resigning as Quartermaster. Aaron will ask him about this. We have an idea for who could be quartermaster. Aaron will ask that person. === Treasurer questions === * Can we relax the two-signature requirements for checks under $100? Scott says that this is just a board requirement and not enforced by the bank, so it's easy to change. Yes, we all agree. Scott will tell Carol. * Does someone else want to be treasurer who will attend most meetings and wants to deal with banks? Carol does not want to do the latter. Scott proposes that Irene (Raun) be the Treasurer and Carol be the Assistant Treasurer, which will make banks happy, since they can talk to the "real" Treasurer, and Carol can continue doing what she does. Irene is already a signer. We approve. == Review recurring task list == We run through these in full. Discussion of Minicon bid occurred. See below minutes on Minicon 56. Scott will pay ASCAP shortly. We are reminded that the presidential succession occurs at Minicon, so Ann is president until then. So we don't want to change president@mnstf.org yet. Scott will handle the taxes, which it seems we're late on. == Conventions == * Decongestant 4 It's all set up. * Minicon 54 Aaron reports: There's a concom meeting tomorrow. PR2 went out on paper. Programming got finished. He will finalize the hotel resume tomorrow. No board-level concerns. ** Concerns about concerns about dealer's room There was a tiff about how many tables a particular dealer got. M54 co-chair Emily was concerned that the board had the appearance of trying to influence the dealers room head to do the opposite of what the chair said to do. The board believes that it didn't do that, and that there was a communications problem. * Minicon 55 The new chairs are meeting with Aaron and the DoubleTree on March 25 with the intent to sign a 2-year contract. The contract is not significantly different from the previous one. Aaron recalls that the room rates are going up $3/night. * Minicon 56 After some discussion we decided that we'd put approving chairs for Minicon 56 at the October 2019 board meeting. Clay notes that he has reservations with this plan since there isn't a whole lot of Minicon 55 activity between now and then to influence the decision. * Minneapolis in 2073 We had a party at Capricon. It grossed about $250 and netted $2.45. We're about to buy a lot of ribbons because we need them and it will draw down our treasury. == New Business == Aaron: Someone asked why do only four Minicon concom meetings count for voting. It's because in the past the Minicon people and Minnstf people have bifurcated into two unrelated groups of people and we want to avoid that. == Next meeting == May 11, 2pm, Scott Raun's house. == New TODO list == * (2017-12ff) Aaron will shepherd along Vanguard. Specifically (2019-03) he will call Vanguard and make sure they got the letter from US Bank. * (2019-03) Sometime closer to Minicon, but not now, Matt will update president@mnstf.org to point at Sharon. * (2019-03) Matt will ask Nico if he'll continue as second vice president. * (2019-03) Clay will ask Hershey if she'll continue as corresponding secretary. * (2019-03) Scott will let Anna know that Clay is going to be webmaster, since he has a project to do, and that she can stay on as a co-webmaster, or not, as she likes. * (2019-03) Aaron will ask Terry if he'll do one last inventory and deliver it to the board. * (2019-03) Aaron will ask our quartermaster candidate if he'd like to be quartermaster. * (2019-03) Scott will tell Carol that we no longer require two signatures for checks under $100. * (2019-03) Scott will tell Carol and Irene of the new treasurer setup. * (2019-03) Scott will get our taxes done.