MNStF board meeting, Sun Sept 8, 1pm, at Aaron Vander Giessen's. Attending board members: Matt Strait (by phone, recording), Scott Raun, Aaron Vander Giessen, Eric Forste. Missing board member: Clay Harris. Others attending: Emily Stewart. == Approve last meeting's minutes == Approved! == TODO list == * (2019-06) Matt will make sure that Don and Sharla know about the need to get someone to do storage locker prep for Minicon, and possibly suggest candidates to them. -- Matt sent an e-mail and got a reply that the chairs would address this at the next concom meeting. He and Aaron will be at that meeting. * (2019-07) Aaron will send notices to concoms about how voting member status works. -- Did send it to M55 chairs Don and Sharla and got confirmation, and will make sure it gets announced at the concom meeting. * (2019-07) Aaron will talk with the M55 chairs to suggest that they think about getting an early PR1 out and probably have a concom meeting scheduled. -- They got concom meetings scheduled; haven't heard about a PR1. Will bring this up at the concom meeting. DONE: * (2019-07) Matt will produce a new set of bylaws for us to sign and start putting out at meetings so they can become official. He'll sign and mail it to Scott. -- That happened. They are partially signed at this point, but since Clay isn't here, it's still incomplete. * (2019-07) Matt will send bills for past due accounts. Done on Aug 7. * (2019-07) Matt will send out revised minutes for July. * (2019-07) Scott will tell Carol that we've authorized $200 for DD-B's Nice Public Space Party. -- We realize we told Carol, but we never told DD-B. Eric will let DD-B know that he has a $200 stipend for his big party. * (2019-06) Matt will continue the conversation with Sharon about the idea of having a second pool party or similar. -- Done for this year since we do have a second big party. * (2019-08) Scott will talk to Laura about the reduction in voting membership requirements. * (2019-07) Matt will make sure that the Decongestant concom knows what's going on with Arcana. == Rune == Matt sent out Rune 91. The first page is in hecto, so only most of the mailing list has got it so far. He'll do another print run and some more copies will go out later. $100 budget approved. == Review recurring task list == We don't see anything that needs to be done at this time. Some things will come up for us to do next month. == Conventions == * Minicon 54 There are two people who need to turn in receipts and then Matt can close the books. Matt and Emily have discussed how to get this to happen. * Minicon 55 Besides what we said above in the TODO list, no report. * Decongestant 4 Prereg deadline is tomorrow. Matt knows that about 10 people have registered online, and hopefully since yesterday more people have registered online and also we have a bunch of paper regs. The room block closed a while back. People reserving rooms now will have to pay about $20 more if they can't find a special deal. It doesn't matter to the con though, since our contract doesn't have any clauses about how many rooms we rent. A bunch of people asked if they could sit at tables to advertise their books and such. Matt is waiting to hear from Hershey about whether the hotel will allow us to use the hallway for this, and how many tables, and what hours will be ok. * Minneapolis in 2073 Planning to run a party at Windycon. == Pool party == Aaron: The pool party is go for Feb 22. Does not conflict with Marscon, Con of the North, or Capricon. == Storage locker == Management made a mistake and locked our locker. They meant to lock a different one. It had nothing to do with us and we got it cleared up. == Next meeting == Wednesday Oct 16, at Scott's house, 6:30pm. == New TODO list == * (2019-06) Matt will make sure that Don and Sharla know about the need to get someone to do storage locker prep for Minicon, and possibly suggest candidates to them. -- Matt sent an e-mail and got a reply that the chairs would address this at the next concom meeting. * (2019-09) Eric will let DD-B know that he has a $200 stipend for his big party. * (2019-09) Scott will get signatures on the new bylaws and hand off to Laura to go to meetings.