MN-StF board meeting, Wednesday Nov 17, 6pm, at Hershey's.

Attending board members: Matt Strait (recording), Hershey Harris,
Scott Raun, Linda Lounsbury, Aaron Vander Giessen.

== Approve last meeting's minutes ==

Done!

== Review TODO list ==

* (2021-06) Scott will correspond with ASCAP to tell them we had no
events in the last year.

"Yeeeah right." Back on the TODO list.

* (2021-10) Aaron will ask Don and Sharla about Minicon in 2023 (56?).

He asked them. They said "Aaaaahhhhggg? We still haven't run one yet, so
we don't know." They asked us to ask them again in a while, but still
before the Minicon in 2022. Aaron will ask at the next concom meeting,
in January.

Done:

* (2021-10) Matt will send bills for past due accounts.

And we got a payment from Beyond Conventions.

* (2021-10) Hershey will check with Carol that her card got charged for
the PO box.

It did. And Carol got reimbursed.

* (2021-10) Aaron will let the Minicon 55 chairs know that we recommend
telling people who are registered that they are registered.

* (2021-10) Matt will announce the next meeting to officers and chairs.

== Review recurring task list ==

November tasks:

* Should we get a report from the quartermaster? He checked on the
storage locker Sept 22. If we want to split the difference between then
and Minicon, it would be about New Year's. Do we want a report other
than "the stuff is still in the locker"?

We'd like Brother Joe to check on the locker in January. We don't feel a
need for report other than "the stuff is still there". We'll queue up a
TODO item for January.

December tasks (since we don't think we'll have a meeting in December):

* Review what address we have on file with the state of Minnesota or
whoever else won't use the PO Box. As of 2020, this is Scott and Irene's
house.

We are all happy with it continuing to be Scott and Irene's house.

* Send notice to concoms reminding them how voting member status works.

Aaron will do it.

== Treasury ==

The main checking account was getting low. We've topped it off with $3k
from Vanguard. Vanguard has $27,400 after that transaction (as of a few
weeks ago).

== Archivist report ==

Minicons all cataloged except 25-33. Most everything non-Minicon except
for Minneapas are also cataloged. Cataloging helps with space reduction,
since it identifies duplicate stuff. Probably about a linear foot of
paper reduced in the last year. Also new materials received. Total space
usage holding about constant, but information density increasing.

Linda just gave Matt two cassette tapes with Minnstf stuff on them. One
of them has a discussion about how maybe they didn't really want to
bid for 1973 as a result of what they observed happening to St Louis
fandom as a result of them running the 1969 Worldcon. Matt will see
about digitizing them.

== Conventions ==

* Minicon 55

We think that probably for sure we're mostly likely going to definitely
have it (in 2022, that is). There was a concom meeting, and there's
another scheduled. A progress report went out just this last week, by
e-mail and by paper, telling everyone whether they are registered or
not. We have parties and vendors getting scheduled/tabled. The original
GoHs (invited originally for 2020) are still planning to come. The
Canadian border is now open (important for Jo Walton). It seems like
everything is fine for the moment.

* Decongestant 5

We have dates: Oct 7-9, 2022. Hershey is working on the contract.

* Minneapolis in 2073

Still thinking about a party at Chicon 8 (Sept 1-5, 2022), but haven't
done anything since who knows how COVID-y Chicon 8 will be.

== New item for the recurring task list ==

October: Confirm Give-To-The-Max registration stuff. We usually get
something like $30 from this. Added to the list.

== Next meeting ==

Wednesday, January 19, 6pm, Hershey's house.

== New TODO list ==

* (2021-06) Scott will correspond with ASCAP to tell them we had no
events in the last year.

* (2021-11) Aaron will ask Don and Sharla about Minicon in 2023 (56?),
again, at the next concom meeting, in January.

* (2021-11) Matt will announce the next meeting to officers and chairs.

* (2022-01) Matt will ask Brother Joe to check on the storage locker, in
January.

* (2021-11) Aaron will remind concoms of how voting membership works.