Minn-Stf board meeting Saturday July 12, 2025, 3pm, at Crystal's house. Attending board members: Matt Strait (recording), Delia Ihinger, Linda Lounsbury, Hershey Harris, Scott Raun. Others attending: Irene Raun, David Dyer-Bennet. == Approve previous meeting's minutes == Approved! == Review TODO list == The remaining TODO list is: * (2025-06) Scott will look to see if we still own unused ISBN numbers. Have to work on this. * (2025-05) Scott will ask Carol if the books are balanced for 4/30/2025 and 5/31/2025, 6/30/2025. 4/30 balanced by implication. Working on finding discrepancy in 5/31 statement. That is still the latest. * (2025-06) Scott will ask Carol for semi-annual financial report (Jan-June 2025). Asked. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? Didn't get to this. * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. Didn't get to this. * (2025-06) Scott will figure out what is with the Facebook page for "Minnesota Science Fiction Society" Didn't get to this. * (2025-06) Scott will see if he has control of our two Livejournal accounts. Looked at this but didn't remember the result. * (2025-06) Delia will work on the Minnstf directory. She is working on it now. * (2025-05) Matt will add a back-up admin for the Minicon concom mailing list. Done: * (2025-06) Matt will send notice to concoms reminding them how voting member status works. * (2025-06) Matt will send Lizzy our logo and PayPal address. And "[This publication], a RUNE PRESS publication, is (c) 2025 by the Minnesota Science Fiction Society. [logo]" * (2025-06) Matt will check with Crystal about having our board meeting at her house. == Review recurring task list == Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster. Hershey will do this. She did it right now. Jim says: He's been to the locker the last few weeks, and it is doing ok. January, April, July, October: Get our bank and investment account balances. Vanguard has $34,510 as of June 30 (that's the sum of our two funds). Scott will get our balance from Carol. Matt will get our balance from Andra. == Book donations == All but two books are delivered. Those just came in late. Then we'll be done for this year. == Magazine update == No representatives present, but we took a look at speckmag.com, and it looks great! == Finances == No other business except that we remind ourselves that we need to set Minicon 59 and Minicon 60 profit targets. == Adding officer positions for social media accounts == People who control at least one of our accounts: Aaron Vander Giessen Ann Totusek Delia Ihinger Emily Stewart Joelle Ruth Phillips Laurel Krahn LillySong Watson Robin Severson Scott Raun We (Scott) will finish figuring out who controls all the accounts, then we'll send it to Aaron and ask him to keep it up-to-date. We'll still make them all "officers", which will trigger the board to ask them each year if they'll continue. We'd also like Aaron to make sure that we can keep control of all the accounts if any one person disappears (we'll say this once we have the list for him). == Officer reports == VP Hershey Harris: Will preside today at the Minnstf meeting. Treasurer Irene Raun: Has heard of no reason that she needs to yell at a bank. Recent co-signed and American Self Storage check. Credit union - membership controllers: Matt Strait, Irene Raun: Scott wonders what he is supposed to do with the paper statements. Send them to the archivist. Credit union - odd-Minicon account: Matt Strait, Linda Lounsbury: This account is empty like it should be. It should be where the pre-reg checks for M59 go soon. Credit union - even-Minicon account: Matt Strait, Andra St Arnauld: Still being used for M58. Correspondence Secretary: Hershey Harris and Linda Lounsbury: just delivered some mail. Still have the PO box keys. Membership Secretary: Scott Raun: Needs to get caught up on data entry, but has lots of time. Recording Secretary: Matthew Strait: going fine. Rune Editor: Matthew Strait: doing nothing, and not planning to do anything. Would DD-B like to do a RUNE? "Not enough to agree to do so." Archivist: Matthew Strait: Got stuff from Don Nelson, including another Minicon 1 program book, Minicon 3 badge, etc. Neat! Director of the Fan Photo Archive: David Dyer-Bennet: He doesn't believe he has accomplished anything since Minicon, but he also hasn't made anything worse. Webmaster: David Dyer-Bennet: Not aware of anything he's supposed to be dealing with. Things are fine. == Conventions == * Minicon 58 Preliminarily made $3100 of our $6000 target. Matt has just asked treasurer Andra what else we need before we can close the books. Answer: just waiting for checks to be cashed. * Diversicon 32 Scott Lohman reports by e-mail: "Things are moving along. I did PR2 and David L is working on sending it out to our email list and the list from Mythcon. We are working on programming. We're in good shape for items and will continue to refine the listings. I've not heard from Clay on registrations at this point." * Minicon 59 The chair (Matt) hasn't been doing much yet, but should start to get on it. * Minicon 60 Matt and Stacey really need to get on the hotel contract. Also the author GoH(s). * Minneapolis in 2073 Nothing has happened lately. == Next meeting == Wed Aug 20, 7pm, by videoconference. == Review new TODO list == * (2025-06) Delia will work on the Minnstf directory. * (2025-05) Matt will add a back-up admin for the Minicon concom mailing list. * (2025-06) Scott will look to see if we still own unused ISBN numbers. * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025 and 6/30/2025. Working on finding discrepancy in 5/31 statement as of last report. * (2025-06) Scott will ask Carol for semi-annual financial report (Jan-June 2025). Asked. * (2025-07) Scott will get our balance from Carol. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. * (2025-06) Scott will figure out what is with the Facebook page for "Minnesota Science Fiction Society" * (2025-06) Scott will see if he has control of our two Livejournal accounts. * (2025-07) Matt will get our balance from Andra. * (2025-07) We will set Minicon 59 and 60 profit targets at the next meeting.