MINNSTF board meeting Sunday Oct 12, 2025, 7pm, by videoconference. Attending board members: Matt Strait (recording), Delia Ihinger, Hershey Harris. Attending very late board member: Scott Raun. Non-attending board member: Linda Lounsbury. Also attending Scott Lohman, Diversicon 32 chair. == Ratify approval previous meeting's minutes == Scott, Delia, Linda and Matt approved by e-mail. Ratified. == Review TODO list == * (2025-06) Delia will work on the Minnstf directory. Delia has missed a bunch of Minnstf meetings so hasn't had a chance to interrogate people. She is planning to try by e-mail. * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? Hasn't talked to Carol yet. He will do it by this Saturday. * (2025-06) Scott will look to see if we still own unused ISBN numbers. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? * (2025-08) Scott will let Carol know that we are looking to relieve her. * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. * (2025-08) Scott will confirm Give-To-The-Max account. Done, confirmed. * (2025-05) Matt will add a back-up admin for the Minicon concom mailing list. * (2025-08) Matt will ask our list of potential treasurers. Done: * (2025-08) Matt will organize list of all the computer accounts we've been sorting out, and post them as officers. * (2025-08) Matt will add Susan as as wiki admin, if she's willing, and subtract Rachel and Laurel. Done. Susan accepted. Admins are now DD-B, Matt, and Susan. * (2025-08) Matt will post Lizzy Adams as Speck Mag officer. == Review recurring task list == Verify that we have paid the rent on the PO box -- Scott will ask Carol. Get a report from the quartermaster -- Matt will ask Jim. == Finances == Aaron spontaneously reported that as of Oct 1, our investment accounts have a total of $36,560, which is a $3030 increase since the end of January. == Adding officer positions for computer accounts == If we have finished figuring out who controls all the accounts, we'll send the list to Aaron and ask him to keep it up-to-date. We'll still make them all "officers", which will trigger the board to ask them each year if they'll continue. We'd also like Aaron to make sure that we can keep control of all the accounts if any one person disappears (we'll say this once we have the list for him). We are going to hold off on doing this until we can list who is in charge of the Discord account. We can let Twitter slide, since we're not using it. == Officer reports == * Correspondence Secretary Hershey: Went to the PO box recently. No bills to pay. All correspondence has been passed on to the correct party. * Recording Secretary: Matthew Strait -- I'm doing it. It is working. * Dreamhost: Matt Strait -- It is working. * Dreamwidth: Matt Strait -- Ditto. * Facebook: Delia Ihinger -- does not actually use Facebook, so can't report on whether it is ok. * Rune Editor: Matthew Strait -- still not working on it. == Conventions == * Diversicon 32 Scott Lohman sent us a written report and he is also walking us through it now. Diversicon 32 had 65 live attendees. They are planning to do Diversicon 33, but planning is very preliminary: no dates, no theme, no guests yet. For D32, all bills are paid. The profit was $140. The goal was $0, so hooray! Income was mostly registrations, with a big contribution from the auction. The largest expense was the hotel, followed by the guest honorariums, and the program book. Scott should return profit to MINNstf via check to our PO box. * Diversicon 33 Scott plans to run it. 19 already pre-registered. Scott is working on building up their registration database. He should talk to Clay about what part of registration, if any, he'd like Clay to work on. Scott expects to use the same hotel again for D33, and will talk to them soon. When Scott has dates, he should come to a board meeting for us to formally approve the con. * Minicon 58 Books are closed. Matt sent a report to the board. He thinks that we are still waiting for one check to be cashed, and that money is still sitting in the bank account. He should check with Andra. * Minicon 59 Had a nice meeting in which we ironed out the hourly details. Improved some function space assignments. We will work on backporting contract improvements from the M60 contract to the M59 contract, which the hotel salesperson has agreed to do. * Minicon 60 Contract signed. We got everything we wanted. GoH slate complete. * Minneapolis in 2073 Having a party at Windycon still. == Next meeting == Sunday Nov 16, 7pm, online. == Review new TODO list == * (2025-06) Delia will work on the Minnstf directory. * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? * (2025-06) Scott will look to see if we still own unused ISBN numbers. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? * (2025-08) Scott will let Carol know that we are looking to relieve her. * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. * (2025-08) Scott will verify that we have paid the rent on the PO box. * (2025-05) Matt will add a back-up admin for the Minicon concom mailing list. * (2025-08) Matt will ask our list of potential treasurers. * (2025-08) Matt will get get a report from the quartermaster.