MiNNSTF board meeting Sunday Nov 16, 2025, 7pm Attending board members: Scott Raun, Linda Lounsbury, Delia Ihinger (recording), Matt Strait (arriving very late). Non-attending board member: Hershey Harris == Approve previous meeting's minutes == Approved. == Review TODO list == The remaining TODO list is: * (2025-06) Delia will work on the Minnstf directory. Delia has sent some emails for information updates, gotten a handful of bounce backs and a couple replies. * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? Scott hasn't asked. * (2025-06) Scott will look to see if we still own unused ISBN numbers. Not done. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? Not done. * (2025-08) Scott will let Carol know that we are looking to relieve her. Done. * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. Not done. * (2025-08) Scott will verify that we have paid the rent on the PO box. Verified. * (2025-08) Matt will ask our list of potential treasurers. Not done yet; was waiting on Scott. Will proceed. * (2025-08) Matt will get get a report from the quartermaster - Jim reports he was at the locker Nov 9 and it was ok. * (2025-05) Matt will add a back-up admin for the Minicon concom mailing list - Chris Weiss has agreed. == Review recurring task list == Nothing up this month. == Adding officer positions for computer accounts == Still haven't finished this off. Eventually our plan remains: We'll send the list to Aaron and ask him to keep it up-to-date. We'll still make them all "officers", which will trigger the board to ask them each year if they'll continue. We'd also like Aaron to make sure that we can keep control of all the accounts if any one person disappears (we'll say this once we have the list for him). == Officer reports and such == Recording secretary Linda reports: We've gotten mail, a couple things from vanguard - paper versions Trying to get a mnstf group for habitat for humanity, hasn't heard if people have registered yet. Sharon has gotten a host for the Dec 6th meeting covered, so it will go forward. From Discord:  The memorial bonfire gathering ("for loved ones who have passed, and whom we were unable to memorialize traditionally") on Nov 8 went well, which was not an official mnstf event but was attended by a few mnstf members. == Conventions == * Diversicon 32 Did we get the profit check? Unclear. Matt knows he wrote a check for Diversicon registration that was never cashed, so maybe they made more profit than they thought. * Diversicon 33 No report. (But Matt knows they are working on planning.) * Minicon 58 Did the last check clear? Matt will check. * Minicon 59 Minicon is fine, firmed up department heads and defined smaller jobs that aren't exactly department heads but still important.  In related news: Delia volunteers to be easel manager for Minicon 59. Has been arranging meetings for department heads to actually talk to each other, which has been helpful. Hotel room form - somewhat confusing, it was suggested that someone explain the process or clarify the meaning of the form because it seems redundant. Matt will bring these concerns to hotel head. * Minicon 60 Still planning of a full 4-day format. Learning logistical lessons from M58 and M59. * Minneapolis in 2073 Windycon party was low cost, the bid went in with $6 and afterward the bid now has $245 from contributions and memberships. == Next meeting == Sunday Jan 11, 2026, 7pm by videoconference. == Review new TODO list == * (2025-06) Delia will work on the Minnstf directory. * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? * (2025-06) Scott will look to see if we still own unused ISBN numbers. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. * (2025-08) Matt will ask our list of potential treasurers.