Minn-STF board meeting, Sunday Feb 22, 2026, 7pm Attending board members: Matt Strait (recording), Linda Lounsbury, Scott Raun, Hershey Harris (arriving 7:35), Delia Ihinger (arriving 7:10). Others attending: == Approve previous meeting's minutes == Approved! == Review TODO list == The remaining TODO list is: * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? Scott will ask Carol for a semi-annual report and for our bank account balances. All promised from Carol for this week. * (2026-01) Scott will let Carol know that Drew is taking over. Done. * (2026-01) Scott will ask Irene to call Blaze and ask how to do our changes. Irene promises this for this week. Probably it will involve Matt and/or Irene, plus Drew making an appointment at Blaze. The question is mostly whether both Matt and Irene are needed. We also need to remember to close the US Bank account. * (2025-06) Scott will look to see if we still own unused ISBN numbers. Has started asking the ISBN authority via e-mail. * (2025-06) Delia will work on the Minnstf directory. Did some. Forwarded a list to Scott. There's some more work to do on her end. Progress is definitely being made, Delia and Scott agree. It is in *much* better shape than a year ago. Delia will be retiring from this project at the end of her board tenure this march, and turning it back over to Membership Secretary Scott. DONE: * (2026-01) Matt will make sure the Minicon 58 bank account is cleared out. Confirmed that it is 2/22/2026. So now it is the Minicon 60 account. * (2025-05) Scott will look into Discord - what is the status? Does Laurel have control? ==> We have reassigned this to social media head Aaron. * (2025-06) Scott will ask Laurel about the "Mn-StF" Twitter account. It is officially closed. * (2026-01) Matt will invite Drew to the next board meeting (if we don't talk to him at the pool party first). He said yes. * (2026-01) Scott will work with Sharon to set the nominating and voting meeting dates. * (2026-01) Hershey will let Clay know that we've decided to stop trying to have him run Diversicon registration. * (2026-01) Matt will talk to Aaron about the computer account positions. He says: We have officially closed our Twitter account. Laurel Krahn has found account information for Discord and may be working on adding another admin/"owner". David Lenander appears to be the admin of the Facebook Diversicon group. Most accounts have their recovery address set to a Gmail address that Aaron controls. Matt and Aaron in discussion about what happens if Aaron disappears. * (2026-01) Matt will ask Aaron for our investment account balances. The total is $37,600. We made 14% in 2025. * (2026-01) Delia will send notice to concoms reminding them how voting member status works. == Review recurring task list == * We should get a report from the Quartermaster. Except that we know the locker is fine because Matt and Stacey were there in January and are also going this weekend. No TODO item. == Meeting budget == Matt proposes $3500 for 2026 (calendar year), a 2.7% increase over $3400 for 2025. Approved. Matt will let Sharon know. The meeting stipends remain the same, as listed at mnstf.org/info/meeting-stipend-policy.php == Officer reports == * Correspondence Secretary Linda: bought some envelopes and stamps for remailings of things sent to the PO Box. * Membership Secretary Scott: Prepared list of eligible voters and potentially eligible voters. Readying ballot box for porch. Matt will work on mailing out ballots. * Rune editor Matt Strait: has done nothing. * Archivist Matt Strait: Has been absorbing 7 boxes of stuff received at the pool party. Lots of Minneapas that we didn't have in the archives before. Also many duplicates that Matt will work on finding a good home for. Some Minicon stuff too that is new. Were Minneapas "mailings" actually mailed? A lot were mailed, but a lot were also taken directly from the collation party. Why were issues called "umpkins"? Apparently this was Minneapa-specific. Ask Dean Gahlon. == Conventions == * Diversicon 32 Scott Lohman isn't here. We would still like to know what happened to the money. * Diversicon 33 Everything is fine as far as we know. * Minicon 58 Really really done (see above). * Minicon 59 Going well. We had a very well attended concom meeting a few weeks ago. People are talking to each other and making plans. Things are on track. * Minicon 60 Going well. We're working on the graphical design for flyers, the website, etc., collecting bios and photos of the GoHs that we can use for advertising. * Minicon 61 We sent out a call for any interest in being a chair. Have not heard back yet. * Minneapolis in 2073 Nothing has happened lately. == Next meeting == Unless the new board objects, March 15, 7pm, by videoconference. == Review new TODO list == * (2026-02) Matt will let President Sharon know her budget for 2026 (calendar year). * (2025-05) Scott will ask Carol if the books are balanced for 5/31/2025, 6/30/2025 and 7/31/2025. Is 5/31 discrepancy found? Scott will ask Carol for a semi-annual report and for our bank account balances. * (2026-01) Scott will ask Irene to call Blaze and ask how to do our changes. * (2026-02) We also need to remember to get the US Bank account closed. * (2025-06) Scott will look to see if we still own unused ISBN numbers. * (2026-02) Delia will pass directory information to Scott.