These minutes were found on an unstapled sheet of paper stuck in a RUNE, folded together with another sheet of paper with Minicon committee minutes on it. The two sides of the sheet are here reproduced verbatim, except for translating real underlines into leading and following underscores (since ASCII is an inferior technology to typewriters). As you can see, the bottom of the second side is not strictly part of the minutes, but it seems historically interesting and so is included. Since it's very difficult to OCR mimeo (or spirit duplicator, or whatever they used in 1975), this is mostly typed by hand and so may contain errors. However, "assumtpion" is an error in the original and is lovingly reproduced. ------------------------------------------------------------------------------------- Minn-STF Board of Directors -- 6th meeting sf 1974-75 Board -- 26 Jan. 75 Bozo Bus Building Board Members Present: Voting: Jim Young (Pres), Caryl Bucklin, Margie Lessinger, Blue Petal. Non-voting: Chuck Holst (V.P), Denny Lien (Secretary), Don Blyly (Minicon). Board Member Absent: Ken Fletcher (voting). Meeting called to order at 5:35 p.m. Members present waived their right to a two-day advance notice of Board meeting; member absent waived same right verbally before the meeting end in writing after, making meeting legal under By-Law III Section 7 of the Minn-STF Constitution. Jim Young moved that "The Board resolves that we transfer our funds to a new official bank to be chosen by Caryl Bucklin (Treasurer), and that Caryl Bucklin and Jan Appelbaum be authorised to sign cheeks on the account." Passed 3-0, Young not voting. ((3-0)) Caryl Bucklin moved that Dennis Lien be appointed to run the upcoming Board of Directors for 1975-76 elections. Passed 3-0, Young not voting. Elections will be held on March 29, with nominations open March 1 and March 15. Ballots, as always, will be preserved. Lien discussed question of voter eligibility. The previous election was run under ruling that the "excess of six" meetings' attendance required to to qualify meant seven or more within the preceding twelve months. The Constitution, however, does not so state end probably does net so imply. Therefore, he would prefer to run this election under broad eligibility. Blue Petal moved that By-Law I, Section 2, Subsection a be amended _from_ its current wording of: "Voting member shell mean any person who attends in excess of six (6) meetings, has requested membership and hes given his name and address to the secretary" _by_ the addition of the following phrase following "meetings": "within the previous voting year". This motion failed for went of a second. Caryl Bucklin moved that the same entry be amended _by_ inclusion of the following phrase following "meetings": "within the previous voting year, to go into effect April 1, 1975." Seconded and passed 2-1, Lessinger in the negative and Young not voting. Lien gave broad outline of election plans: eligibility list will be drawn up in preliminary form on basis of lest two years (for which the sign-in sheets have been indexed) and thus posted and published in RUNE; anyone net on the list who feels s/he would qualify with s search of existing records for 1972-73 may request such; anyone who hes attended s meeting within the pest year and/or is listed with address on the current Minn-STF Directory shall be assumed to have fulfilled the second and third conditions listed in By-Law I, Section 2, Subsection "a" (see above); anyone not so qualifying but who qualifies otherwise may submit name, address, end request to secretary. ------------------------------------------------------------------------------------- Minn-STF Board of Directors -- 6th meeting of the 1974-75 Board -- page two Blue Petal, citing By-Law IV, Section 6, requested a detailed financial report from the Treasurer on or before March 29, 1975. ((This section reads in part that the Treasurer "shall report the financial condition of the Society at the annual meeting of the members in each year and at all other times when requested by the board of directors.")) Chuck Holst requested information on the status of the $250 authorized by the Board at the 3 November 1974 meeting to a committee investigating the purchase of an addressing system. The funds were not in fact expended. Bev Swanson (from the floor) requested information on what control non-Board- member Minn-STF members have over the Board and its actions; the answer seemed to be that except in a few situations ((see for example Resolution 3, now By-Law XIV, as published in RUNE 39)) the control is minimal and essentially confined to the ballot box. Board meeting adjourned 5:50 p.m. Submitted 30 Jan. 1975, Dennis Lien Dennis Lien, Minn-STF Secretary I'd like to take up the rest of this page with a few comments brought about by rereadings of old minutes and of the Constitution: (1) On question of origin of assumtpion that By-Law I, Section 2, Subsection a implied reference only to the preceding twelve months, I quote from the minutes of the August 25, 1973 Board, which were photocopied and distributed subsequently to the then-board: "CHolst offered a clarification of voting regulations. For board elections, an eligible voter must have attended seven or more meetings (see definition above) within the twelve months immediately preceding the election. (This is also the case with possible special elections requiring a vote of the entire membership.)" (2) Bev has a valid point. Under the current rules, a board is answerable only to the Great Spider. As a non-profit corporation, Minn-STF may or may not be expected to also be a democracy(or to want to be so). I suspect an infusion of democratic principles more than once a year would not violate our charter. At the moment, the Board can remove officers or con chairpeople, but no one--including the Board--seems to have the power to remove a Board member short of murder. At the _least_, provision for recall upon presentation of a petition signed by a majority of voters eligible during the election of a specific board should be able to remove a Board member or to force a vote upon a specific Board Resolution or stance. (3) Bev also has a bad case of paranoia, but again it is not without some justification. Is there any valid reason (other than tradition) for not allowing non-Board members to observe Board meetings (other than on a catch-as-catch-can basis, which many have done so), or at the least, is there any reason why complete Board minutes (rather than occasional highlights) should not be posted at meetings end distributed to non- Board members on request? Additionally, is there any reason why copies of the Constitution should not be run off and distributed at least to Voting Members? Dennis Lien -------------------------------------------------------------------------------------