This is a scan and OCR of minutes found in a binder, done in 2017.  I have
corrected OCR errors, but left original errors intact, if any.  The minutes are
unsigned (in the place at the very bottom where it looks like it might be
signed), but clearly they were done by Karen Johnson, since it's the same style
and time period as all the rest of hers, and she's listed as recording
secretary earlier in the minutes.

================================================================================

               Minutes of the Meeting of the Board of Directors,
                    Minnesota Science Fiction Society, Inc.

                                 June 16, 1986

Directors attending: Don Bailey, David Cargo, David Dyer-Bennet, Scott Imes,
Geri Sullivan

Others attending: Joel Halpern, Margo Bratton, Karen Schaffer, Eric Heideman,
Karen Johnson, Virginia Nelson

Agenda: Karen S./Printing Board meeting minutes in Einblatt
        RUNE/Michael Butler
        Treasurer's report/Joel Halpern/Amount of money Minicon should
        Lecture series/Eric Heideman
        Mpls. in '91 bid mail/Geri Sullivan
        Mailing list/David Cargo
        Minn-Stf library report/Karen Johnson
        Report on new Minn-Stf mailing stamps/Geri Sullivan

Note: Items are not necessary discussed in the order listed in the agenda.

Before the meeting started, Eric passed around cover artwork done by Erin McKee for
Tales of the Unanticipated. There was one correction to the minutes of the previous
meeting: in Item 12, Polly did it. Thanks to her, and to Eric Heideman.

Item 1: Minn-Stf mailing stamp report. The new stamps exist. Kay Drache, Karen
Schaffer, Joel Halpern, and Margo Bratton each have one. (Kay has two, actually.)

Item 2: Question of printing Board meeting minutes in Einblatt. Some people have
requested this, rather than have minutes printed in RUNE (which doesn't show up
regularly, and has a wider distribution to people who probably aren't interested in such
stuff). Karen S. is willing to do this if the minutes can be summarized instead of
printed in their entirety. Karen J. (Recording Secretary) is willing to assist. Would try
to do this every three months. The Board decided this is sort of okay (when pressed
to say something).

Item 3: Treasurer's report. The bank is appearing to be weird. A form for account
signatures must be done correctly (i.e., changes decided at a Board meeting, and the
secretary must write this on the form). (Note: If this doesn't make sense, it just goes
to show that one ought to transcribe minutes soon after a meeting, instead of waiting
too long.) Joel will take the correctly filled out form to the bank. In response to this
situation, the Board created a new office of Assistant Treasurer to Sign Checks in or-
der to have Don Bailey's name in the appropriate blank (no longer) line to complete
the bank form. Margo Bratton became an Assistant Secretary for another blank line
purpose.

Joel handed out copies of his report to all the Board members. The report went back
a few years. He estimated $2,100.00 in fixed expenses last year for Minn-Stf. This
doesn't include RUNE (since it wasn't issued in 1985) or Mpls. in '73 party money.
Adding those on could push the expenses up to $3000.00 Pointed out that Minn-Stf
expenses are going up every year. Budgeting Minicon to make a $2000 profit is no
longer adequate for annual expenses. The 1986 Minicon made somewhere between
$3-5,000, but this wasn't planned, $2000 was. For 1986 Minn-Stf expenditures, Joel
estimates $6,000! (This does include unusual expenses covering the Longo problem.)
The Board asked what expenses looked like for 1986. Joel replied $3,000 fixed,
$6,000 total.

Therefore, what does the Board want to direct the Minicon Executive Committee to do
for a budget? Don suggested $3,000 profit. He doesn't mind losing a bit of money
(falling back on reserves of about $8,000 at present). Joel figured $4,000 would allow
us to lose a little money but not too much. He reminded people this is for 1987 ex-
penses. Where do people want the balance at? It's at $15,000 this year. Scott wants
to buy a house. Buying a computer is another suggestion. Note: Minicon cash flow is
now about $30,000. Geri liked Joel's $4,000 figure, considering a maximum $6,000 in
expenses next year. David C. wants a larger amount. Much discussion. (Scribe's
note: Basically, there are different philosophies among the Board members about 1)
how much money Minn-Stf should have in reserve, 2) how much money Minn-Stf
should spend in a year, 3) how much Minn-Stf activity are people willing to support,
and 4) how to get whatever the proposed amount is out of Minicon, no more or no
less. I know there are other points people brought up, but this is how it boiled down
for me. If you want to put more in the minutes, please give them to me in writing for
later inclusion.)

It was proposed and seconded that the Board recommend $4,000 to the Minicon Exec.
as the magic number. David D-B, Geri, and Scott voted yes. Don abstained. David
C. voted no. Scott suggested the Board continue the philosophical discussion at an
"earlier meeting." (In all seriousness, this will come up at the next meeting.)

Item 4: RUNE report by Michael Butler. RUNE was supposed to be out a month
ago. He had a disease instead. He does have a sort of table of contents (cover, con
report, "thing from Singer", book reviews, maybe zine reviews, restraining order...),
and RUNE will be out Real Soon Now. (Those are the words.) He wanted to know
what size he can go with. Told to work with what can be done with budgeted money.
He also needs to know the size of the mailing list.

The Board queried him as to when RUNE will be ready. He said printed copies in two
weeks. Stuffing envelopes, labeling, and mailing will take more time. He needs a
return address stamp, so Karen S. gave him the one she had and didn't need. He also
wanted to know what he could do about the size of the mailing list (i.e., a response
card). Told to do what he wants to. The Board will let him know if he's off the wall.

Item 5: Mailing list report. He has taken the old RUNE list and corrections,
hypothetical last Minicon PR2 list and corrections, pre-attending addresses from last
Minicon plus corrections, and the Einblatt list, and made them into the "One True
Mailing List." 1900 to 2800 total names. Different lists (RUNE, Einblatt, Minicon,
etc.) flagged. Is still weeding out duplicates and such. David will get a copy of the
RUNE list to Michael Butler, who can modify it if he wants.

Item 6: Lecture series. Eric handed out a summary of their evaluation of the lecture
series. They were budgeted to spend $1000 and actually spent about $750. Rough
idea of expenses: $158 airfare, $150 Longyear, $250 program book, $100 Scribblies,
and other stuff. They don't plan any immediate action about another series.

Item 7: Scott Imes with a Longo report. He and Rob Ihinger went to talk to the
police office about the criminal case against Denise. The officer said he'd pursue it
until the prosecutor told him to forget it, which has happened. The prosecutor thought
Denise had done wrong, but didn't believe that he could convince a court of this. He
is not willing to prosecute.

Item 8: Geri presented some Mpls. in '91 mail that Minn-Stf has received and asked
what to do with it. One was a query for a convention listing. Suggested that she send
it back marked "Deceased-No Forwarding Address." In other words, let people know
this bid doesn't exist.

Item 9: Quick query by David Dyer-Bennet: is the Board intending to report to the
membership on how the Board almost spent a lot of money last Minicon? (Longo af-
fair.) Suggested this is not "quick" and would be better discussed later. Tabled.

Item 10: Minn-Stf library report postponed.

Item 11: Karen S. wondered if there was an appropriate way to remind members to
contribute munchies and such to Minn-Stf meetings. The regular funds don't cover all
expenses, and people seem to be slacking off on contributions. Some newer people
don't even know about it. Suggested placing a note on the bulletin board at meetings
as a tactful method. An announcement in Einblatt or Beth saying something during
business meetings would also be fine.

Item 12: Geri said that Kay Drache (Corresponding Secretary) realized sending out
COA cards for Minn-Stf is time-consuming to do by hand and wants to print up some
cards. Can Kay spend $20 to print cards? David Cargo wants to do this with the One
True Mailing List, too. It was suggested that Kay use the new return address stamp on
mail. Suggested that David wait until after the RUNE mailing to work on the rest of
the Mailing List. The Board consensus seemed to be no. (Note: this wasn't very
clear, either for what David wanted, and what the Board was willing to let him do.
You may want to clarify this.-Scribe)

Item 13: David Cargo asked if Minn-Stf wanted to buy an inflatable shark for the
Minicon pool. $25. Someone pointed out that Minicon hasn't had a waterless pool in
a few years. Board said no.

The meeting adjourned at 11:07 pm or thereabouts.


The next meeting will be held on Thursday, July 24, at 8:15 pm at Toad Hall (Geri
Sullivan's).

Next meeting agenda so far: Proposed Minicon expense disclosure
                            Minn-Stf Library report

                                                Brought to you by

                                                Recording Secretary

================================================================================