This is a scan and OCR of minutes found in a binder, done in 2017. I have corrected OCR errors, but left original errors intact, if any. ================================================================================ Minutes of the Meeting of the Board of Directors, Minnesota Science Fiction Society, Inc. July 25, 1986 Directors attending: Don Bailey, David Cargo, David Dyer-Bennet, Scott Imes, Geri Sullivan Officers attending: Joel Halpern (Treasurer), Karen Johnson (Recording Secretary) Others attending: Gin Nelson, Joyce Scrivner Agenda: Proposed Minicon expense disclosure-David Dyer-Bennet Minn-Stf library report-Karen Johnson Proposal to reduce Rune budget-Don Bailey Worldcon meeting-Gin Nelson The One True Mailing List-David Cargo continuing discussion on money philosophy Note: Items are not necessary discussed in the order listed in the agenda. Correction to last minutes, regarding the lecture series ad in the newspaper. Herman Schouten actually placed the ad in the paper and paid $150 for it. He has asked Joel Halpern for reimbursement, and Joel reported that he would do so, but intends to an- nounce at the next Minn-Stf meeting that expenses must be budgeted and approved or he won't repay people. (There was money left in the lecture series account, so the amount could be covered by approved funds.) Joel wanted the Board to know what happened and what he plans to announce. The Board agreed with his actions. Item 1: Proposed Minicon expense disclosure. DD-B thought the Board owed Minn- Stf an explanation of what the Board was willing to do and pay for regarding the Longo affair during last Minicon. Keeping it a secret bothered him. He'd also like to get feedback from the club about what was done. Some people could be concerned about the money spend, some about the action taken and the secrecy, and some people would appreciate knowing the Board did something to protect Minn-Stf and Minicon. There is value in public knowledge as a deterent to future action. Question is, would it do so in this case? Not necessarily. Someone asked how many people actually knew about it now. Not many besides those who were supposed to know. DD-B said there are some bad feelings about misuse of authority as a result of how this was handled. If Minn-Stf doesn't expect to do this again, it doesn't really matter if it is made public knowledge. Discussion continued, pro and con. Don said he thought the Board owed Minn-Stf a more detailed explanation of the entire affair. Scott agreed. Geri and DD-B both said it was better to have people upset with the specific action than with the secrecy. David C. thought it was better to keep it silent since it might have to be done again in some form. Vote: (Yes) Don, DD-B, Scott, Geri; (No) David C. Don proposed that a description of the problem and how it was dealt with be written in a report and that people can be referred to the report. Don't announce this at Minn-Stf meetings, however, just refer people who ask to the report. DD-B and Geri liked this idea. Discussion to be continued at the next meeting. Item 2: Minn-Stf library report. Karen proposed the library be moved to Don Bailey and Margo Bratton's attic. They have agreed. Joyce added that she has the archives in her garage and needs to move it out by mid-September. Also, Denny has a collec- tion of Stipple-Apa to donate to the archives. This encourages working on the library NOW. Therefore, we need to estimate materials needed to wire the rooms for electricity, what that will cost, and find volunteers to do the work. Bring financial es- timate to the Board for final approval. DD-B and Scott agreed to work with Don to come up with an estimate. Item 3: Proposal to reduce Rune budget. Don Bailey proposed to reduce the Rune budget by half unless evidence shows that Michael Butler is spending it all and/or needs it all. He doesn't feel that '3 issues will go out this year. David C. and Scott agree. The current budget is $3000 through the end of December 1986. Geri coun- terproposed $2000 since Michael still has 2 issues to do. Don, Scott, and DD-B agreed. DD-B will inform Michael of the decision. Item 4: The One True Mailing List. David Cargo reported that he found a great price on mailing labels and bought 20,000. They may last one and a half to two years. The hot and humid weather has prevented him from using his computers, so not much work has been done on updating the mailing list (particularly with last Minicon attendees' addresses). DD-B inquired about how David is working with Karen Sakamoto (Sp?) to print mailing labels for Minicon meeting minutes. David didn't know her, so obviously nothing has been done. DD-B suggested David could deliver sets of labels to Karen at Minicon meetings so mailings could be done promptly. David requested a list of members, which Gin Nelson volunteered to provide. Item 5: The '91 Worldcon bid. There was another Worldcon bid meeting held by Mark Richards recently. It was proposed at that meeting to ballot Minn-Stf to see if enough people supported it. DD-B expressed concern; does the Board need to address this? If the' bid doesn't look like it will go anywhere, no. If it does, yes. Mark's next meeting will be on July 29 at Don Bailey's. It's scheduled to discuss how the com- mittee should be structured. Item 6: Fall con. Joyce Scrivner reported that she has only 10 people registered so far. Are other people planning to attend? The response from the Board was good. She encouraged everyone to do something about it and register. DD-B asked what mailings had gone out to promote the con. The answer was two: one through Einblatt and one through M.K. Digre using the old Rune mailing list. The Board suggested she talk to David C. about using the updated One True Mailing List. Item 7: Minn-Stf business cards. DD-B announced that he plans to print Minn-Stf business-type cards. It would have the logo, name, address, and hotline phone num- ber. This sounded like a good idea to the rest of the Board. The cost would be an estimated $46 to $56 for 2,000 cards. He plans to sell them in small quantities to anyone in Minn-Stf who wants them. Geri asked if he objected to the Board paying for the cards and letting members have them at no charge. That's fine by DD-B. Geri, Scott and David C. voted to authorize up to $60 to pay for printing the cards. DD-B would see to the printing and make them available to members. Don and DD-B abstained. Item 8: DD-B requested that Treasury (Joel) keep records of money allocated by the Board but not yet spent, so that the Board could tell when it was spending too much. Discussion. Tabled until next meeting. The next meeting will be held on Monday, August 11, at 8:15 pm at DD-B's house (he has air conditioning). Karen Johnson Recording Secretary ================================================================================