This is a scan and OCR of minutes found in a binder, done in 2017. I have corrected OCR errors, but left original errors intact, if any. Note that these minutes are in an entirely different style than the rest of the 1986 minutes. As the bottom says, this is because they were taken by David Cargo, not Karen Johnson. ================================================================================ Board Meeting This meeting of the Board of Directors for the Minnesota Science Fiction Society, a nonprofit Minnesota corporation was held starting on September 18th, 1986, 8:30 p.m. at the home of board member David S. Cargo. Agenda The final agenda for the board meeting was as follows. VallyCon Minneapolis in '73 Party Request Triangulum Party Report Tales Of The Unanticipated Report Not-Anokon Report Radisson South Appreciation Conspiracy Minneapolis in '73 Party Request Trademark/Servicemark Registration for Minicon Rune Money Philosophy Tom and Denise Next meeting Attendees Attending the board meeting at David S. Cargo's house on September 18th were David Dyer-Bennet David S. Cargo Don Bailey Eric Heideman Geri Sullivan Joyce Schrivner Rob Ihinger Scott Imes VallyCon Minneapolis in '73 Party Request Virginia Nelson sent a proxy request for permission to have a Minneapolis in '73 party at ValleyCon. There are leftover Not-Anokon party supplies, leftover party supplies from other Minneapolis in '73 parties. DDB abstained; the other board members approved. Triangulum Party Report Eric Heideman reported that the Minneapolis 'in 73 party held at Triangulum in Milwaukee was well attended. Some of the Minn-STF business cards were handed out to likely fen. Tales Of The Unanticipated Report Eric also presented a report on TOTU. Printing costs were $850; that generated 521 finished copies. Subtracting for contributer copies and so forth left 470 to sell. TOTU collected $70 in advertisements. Sales so far were $333.50 (125 copies). The cost of mailing copies (those sold postage paid) seems to be about $0.69. Eric anticipates the costs for the second issue to be about $1400. Eric asked the board for $500, requiring sales of the first issue to reach $900 before publishing the second issue. Some discussion of the merits of having an issue come out in time for Minicon ensued. The board voted on authorizing the second issue to be started before the sales of the first issue completed in order to ensure an issue before Minicon (making it possible to solicit ads for businesses operating at Minicon). Don abstained. Not-Anokon Report Joyce Scrivner reported on the status of Not-Anokon. She had no precise financial figures yet. She anticipates that the loss for the convention was about $25. There may be more than $25 worth of unconsumed party supplies remaining. Jan was planning a detailed financial report when all receipts or payments were in. The convention did meet the room block of 40 room-nights. Bob Shaw had a good time. The DUFF winners were there, but tired. Program books were photocopied and colated Friday night. The convention was pleasant. Radisson South Appreciation Rather than sending us a belly dancer (which they had done before) the Radisson South will show their appreciation of our business by donating a room (of some type) for a Minn-STF meeting on November 22nd. Scott Imes said he would notify the president of Minn-STF. Conspiracy Minneapolis in '73 Party Request Joyce Scrivner provided an early warning that she would be making a request for funding for a Minneapolis in '73 party for the next worldcon, Conspiracy in Brighton, England. Rob Ihinger said he had two bottles of grenadine he had left over from a previous Minneapolis in '73 party. Trademark/Servicemark Registration for Minicon There was some discussion about the desirability and utility of registering "Minicon" as some sort of protected trademark. Because of its obvious nature "Minicon" would be a weak rather than a strong trademark. The sooner we get it, the better it would be. The reason to get the trademark would be to protect against something "large and icky" that would sully the reputation of our "Minicon." The generic term "minicon" is reportedly in use in the Southwestern US, and in Australia. The difficulties with having a trademark are the cost associated with its acquisition, and the effort and expense needed to do the enforcement necessary to maintain it. (If it is not enforced, it is considered to be abandoned, and loses its benefit.) Further discussion on the topic was deferred. Rune The board discussed the current situation with Rune, and the board's expectations of Rune based on Michael Butler's bid. The board wanted something moderately regular and frequent. A deadline of November 15th was set for mailing Michael's first issue. If that deadline is not met, the December Einblat should announce an opening for an editor for a regular and frequent Rune. Gerri Sullivan agreed to convey the board's position to Michael. Money Philosophy The Minn-STF treasurer was not present, nor did the board have a list of allocations previously made but not yet spent. The board discussed several questions and made several points with respect to the Money Philosopy. How the board spends money, why the board spends money. Planned versus unplanned building of assets. Meetings in houses are both integral to Minn-STF nature and an imposition on the hosts. There are several things that would be worthwhile expenditures of corporate funds. The Minn-STF Hotline First class postage for Einblat The Postage Meter Tales Of The Unanticipated Rune Community television Larger meeting cost reimbursements Club house Minn-STF Lecture Series Binding Rune and Minneapa Minn-STF computer Cash regiters Ministorage to hold all corporate assets between conventions The board wants to establish guidelines for relationships between assets, income, and expenses. The board would like an estimate on the anticipated loss caused by having to cancel a Minicon. Tom and Denise Don Bailey reported that his paper describing the situation needed more work. Rob asked for a recap of the discussion that led to the decision to reveal what actions the board had taken for Tom and Denise. DDB classified it as a case of a short term need for secrecy versus a responsibility for explaining the expenses. A general perception of the need to clear the General official disclosure has not been made. The case against Denise did not have a trial date. It is a jury trial. Rob was to see about the sentencing for Tom Longo in his current court case (not related to Minn- STF). Next meeting The next meeting will be at the home of Don and Margo Bailey, on October 23, 1986 at 8:30 p.m. Adjournment This meeting adjourned at 12:26 am. on September 19, 1986. These minutes were taken and prepared by the meeting host. ================================================================================