This is a scan and OCR of minutes done in 2019. I have corrected OCR errors, but left original errors intact, if any. Everything inside square brackets, (e.g "[sic]") is added by me. ---------------------------------start-------------------------------- Minn-STF Board of Directors -- minutes -- meeting of 16 Feb 1988 held at Karen Johnson's Old Same Place in Fab Falcon Heights Present: Board--Don Bailey, David Cargo, Rob Ihinger, Karen Johnson, Geri Fitzgerald Sullivan Officers--Scott Raun (Membership Secretary), Denny Lien (Recording Secretary) Others--Cynthia Novacek, Mark Richards (EINBLATT editor) ********************************************************************** Various people were a few minutes late, and Karen's new house which we were not after all at was a few weeks late. An Agenda manifested itself thusly: T&C Planners letter; Dr. Who convention; Talk with the Minicon Exec; Feynman memorial; Minn-STF letterhead; PR II mailing; Minn-STF Directory; RUNE mass mailing; Longo/Nelson report; Profit- making Mailing questions; C'Ntraction letters; C'Ntraction final finances; Zing Stories; Willis Project; Minn-STF Hotline; Assumed Name Certificate; Appreciation; Santa Anonymous; Minn-STF Library. ********************************************************************** Cynthia Novacek, representing upcoming Dr. Who convention: will be held on July 1-3 weekend at the St.Paul Raddisson [sic]. Guests are Jon Pertwee and Frazer Hines. Convention is nonprofit; proceeds will go primarily to MN Foodbank Network (plus an auction for Channel 2). Convention would like to borrow some of Minicon art show panels. They will pick up, deliver, be responsible for any damage. Novacek has volunteered to assist in Minicon Art Show setup to learn procedures. Flyer for convention (1988 North American Time Festival) distributed. Nobody was sure where the Art Show panels were at the moment, but it was clear that we'd find them well before July...((nb--at S. Bond's)). Board agreed 5-0 to loan art show panels for this purpose. Scott Raun: New Minn-STF Directory should be out for 5 March meeting. Geri Sullivan: ZING STORIES ((an emergency EINBLATT substitute to get Board election info and correction out, for which GS was thanked)) cost us $25 in copying (check to NCS) plus postage. Sullivan: Willis letter written and in the mail to him. ((Followup: Willis turned us down with thanks, citing health/stress concerns.)) Rob Ihinger: Still checking on Assumed Name Certificate. Forms we have seem to be for for-profit organizations only. Mark Richards: Santa Anonymous formal report forgotten; next time. Karen Johnson: No status change on Minn-STF Library. Need to set up a work party after Minicon but before the hot summer weather arrives. ("I missed spring last year; I had to work that day."--old MN joke.) David Cargo: Letter received from Tour & Convention Planners, Inc, requesting access to our mailing list. Cargo sent them a polite refusal (copy submitted). ------------------------------------------------------------------------ 16 Feb 88 Board mtg / page 2 Interface between Board and Minicon Exec has not come off. Board decided to try to meet with Exec at 1pm (hour before start of formal meeting) on 28 Feb Minicon meeting at Bailey/Bratton's. Ihinger will notify Exec of this. The term "ambush" was Thought Clever, but Wrong. Ihinger read obit of Richard Feynman, who had been our first choice for Science Guest of Honor at upcoming Minicon. Ihinger's brother will check what the family would prefer as a memorial, to be considered by the Board. Ihinger will write piece for Program Book. Minn-STF Letterhead: Old Minn-STF logo stats thought to exist in Minicon stuff; Sullivan also has high quality photocopies of same. Sullivan and Johnson interested in developing design using same in production of official stationary. Board agrees to reimburse costs so incurred and declares it a Good Idea (not necessarily in that order.) For Our Information: Mailing problems with Minicon 23 Progress Report II (missing labels, incorrect sorting, loose pieces) led to an audit by Post Office resulting in an additional $300 bill to us and the need to be Very Careful with our bulk mailing permit in future. According to rumor, no one in Winnipeg or Milwaukee seem to have received a PR II as yet. Cargo can put instructions re bulk mail permit requirements onto his label production program, if someone can research said requirements and translate them into fanspeak. Those who might otherwise have worried about people not hearing about the con in time to register may be comforted by knowing that the software for the Registration program is not yet working, so virtually no one (e.g., perhaps 35 people) have been registered yet anyway. These things have a way of working out together. RUNE Mass Mailing: Previous suggestion was to do a mass mailing of RUNE to all Minicon attendees as a prize to the editors for getting RUNE (gee, three lines in a row) back on track and as a way to use RUNE to further socialize new con attendess [sic] into fandom. However, RUNE editors in fact have other priorities, which do not envision RUNE (six in a row!) doing being so much a prize as Rather a Pain. RUNE editors not present to discuss. Important to decide this soon., RUNE issue sent to many, many new fans would need special editing. RUNE sent to fewer TreuFen [sic] could be silly (like this paragraph). As RUNE decision needed soon, Cargo will call Romm and/or Mealey and ask RUNE editor(s) be present at next Board Meeting. Tabled until then. Next Board meeting (and last of the current incarnation) will be held at 3 pm during the Minn-STF meeting of 5 March 88 at Bailey/Bratton's. We hope to talk to RUNE editors re RUNE; Joel Halpern re rather or not we have any money left: and maybe the Minicon Exec just so we won't be a stranger, you know. Since the Minn-STF Business Meeting will be held at 4 pm, we will need to talk fast (that trick never works...). ********************************************************************** "Well, maybe not a full-bodied RUNE ... more of a RUNE Lite..." "Let's back out quickly--it's a BIG camel!" *********************************************************************** 16 Feb 88 Board mtg / page 3 Followup to mailing list questions of last time. Brass Tacks Theatre did turn out to be a nonprofit, and volunteers stuck labels at past Minn-STF meeting for their mailing, in return for which they have set special rates for 20 Feb showing (only) of CLEVELAND: $3 to all Minn- STF members; free to all members who helped with the mailing. On other requests, Lon Levy has his labels for his perzine; X-Con labels awaiting receipt of official letter: Jane/Phil also on hold for some reason the secretary didn't get. Policy is now that we will supply labels to non-profits for one-time use with promise in writing not to copy. We will also give people on our mailing list who wish to opt out of this chance to do so: Cargo will get such note in Program Book. C'Ntraction: Letters not sent. Some question on mailing label costs: David Cummer thinks circa $25; Bailey thinks circa $50 against the club's bulk permit. We got a refund from Coca-Cola as well, so final, final really truly final for sure financial report is still tentative. Minn-STF Hotline Answering Machine: Replacement not yet bought (nor bartered for, nor stolen, nor created out from scratch by a young mutant electronics genius out of a few old paper clips 'n' stuff). Longo/Nelson report: Board's view of the events surrounding the legal actions referred to in previous RUNE has been completed and was distributed. With minor corrections, all on Board felt accurate. Question arises of how/if to publish/distribute this document. We would like to scotch rumors; we would also like to not create new problems. Possibilites [sic] include publishing in RUNE, or in EINBLATT, or as a ZING STORIES, or distributing only on request to those responding to a notice of its availability in RUNE, EINBLATT, or whatever. We also discussed leaking a copy to Mike Glyer under the pretense that it was secret information and letting him tell everyone. No decision was reached, except to let Sullivan edit and clean up minor corrections in copy; she will not release in any form until future decision. Sullivan felt there should be some way for Board/Club to formally express appreciation to outgoing officers and other functionaries. ((Inserted note: used bills in small denominations always welcome.)) No decision, except to think upon. There seem to have been fewer quotable one-liners than usual this meeting. The Secretary would like to encourage all Board members to bone up with their copies of JOE MILLER'S JOKE BOOK before next meeting. This will be our last chance to go out Silly But Unbowed. Meeting adjourned at some only moderately-unheard-of time, like 10ish. (Anyone?) Next meeting at 3 pm sharp on 5 March 88 at our local B&B establishment. Yer 'Umble Servant, Denny Lien [signed] Denny Lien Previous Board minutes available on request: 30 April (3 pp); 21 May (3 pp); 4 June (2 pp); 1 July (1 p); 13 August (5 pp); 30 Sept (2 pp); 29 Oct (2 pp); 14 Nov (1 p); 14 Dec (4 pp); 20 Jan (4 pp). Be The First One in YOUR Slan Shack To Collect Them All! ----------------------------------end---------------------------------