Minn-StF Board Meeting 11 May 1992 Persons present: Dean Gahlon, Laura Krentz, Geri Sullivan, David Cargo, Kay Drache, Joyce Scrivner, Art Johnson, Laramie Sasseville, Eric Heideman, Martin Schafer, Jonathan Adams, Polly Peterson, Sybil Smith, Leif Pihl. The Everybody Wants Money Meeting ReinCONation Report Martin reported that the Radisson's insurance paid the $800 loss due to theft in the Dealer's Room/Art Show at ReinCONation, so the con made some money on its first convention. $$$$$$$$$$$$$$$$$$ The Board started out hearing requests for money for projects and decided that they should figure out a rough budget for the year to see what they can afford to fund. Roughly: (without taking inflation into account, for instance. Carol Kennedy, of course could tell us exact amounts and estimates.) Last Year Proposed Rune 3000 3000 TOTU 1200 2400 Lecture Series 300 ? Minn-StF Meetings 1000 1000 Minn-StF Hot line 250 250 Postage ? ? Einblatt 500 500 Mpls in 73 (at other cons) 200 ? Total 6450 7150 Martin suggested that we need about $12,000 to fund standard yearly expenses and most projects that the board might want to pursue. Polly reported that David Dyer-Bennet thought at the department heads postmortem that Minicon 27 made about $19,000 after all the bills are paid. And so. . . History of Minnesota Fantasy Society Joyce Scrivner would like to publish (co-edit with Karen Cooper) Red Boggs' history of the MN Fantasy Society. This involves editing stuff that has already been done (Ruth Berman published 5 sections) and getting input from living members so that they can fill out the parts that happened during WWII. They would like to have $200-300 to print 100-200 copies and publish it for Minicon 28 (1993 in case you aren't counting) They would sell them for $5 ($6 by mail) and it would likely take a while to get the money back into the treasury. The board is generally favorable to the project and will likely fund it in some time frame, but would like Joyce to get back to them when more of the work is done and they have a little better idea of their costs. Joyce will come back in the fall. Minicon 28 Polly (wearing her Grand Triumvirate hat) wanted to know how much the board wants Minicon 28 to make for the club so that the G.T. can plan their budgets for the con. After some discussion the board consensed on shooting to make $15,000. SF Minnesota and Diversicon Eric (acting as spokesperson), Art and Sybil, representing SF Minnesota asked if the board would be willing to give them money to seed their convention, Diversicon. They have filed papers with the state to get non-profit educational organization status, but have not yet filed the federal papers. Jonathan suggested that they do so because it will make it easier and cleaner for other 501(C)3 groups to give them money. It was pointed out that unless they want to be perceived as another Minn-StF off-shoot, they should also pursue money from other groups. After discussion of other cons that the club has helped financially, the board came up with the Minn-StF Challenge Grant: The club would be willing to match, in the $500-$1000 range, grants from other organizations to help Diversicon get off the ground. Whether or not the money would have to be repaid would depend on how profitable the con is. Mpls in '73 at Magicon Geri has grandiose dreams for Magicon (her words). Minn-StF has traditionally funded a Mpls in '73 party at world cons but she would like to do a Mpls in '73 suite for the whole weekend along the lines of the one at Minicon. They have a suite in the party hotel of the con and although she and Jeff and Don, (who would be co-hosts) would pay the costs of their sleeping space, they would like the board to fund the parlour($700 for the weekend) and some party supples to the tune of $1000. The suite would be outreach to the world about Minnesota fandom and they would have Minicon flyers there. The board approved the request and she will come to them for money in July or August. Storage Leif Pihl opened a discussion of the possibility of having two funds created for the future: A building fund to get some space for the club, whether it be storage or office or club space was not specified; and a Worldcon fund so that sometime in the distant future someone, not necessarily Minn-StF could put on a worldcon. He decided that he was not ready to make a formal proposal yet. There was some discussion of what having a clubhouse would do to the finances, simplicity of operations and culture of the club. Laramie brought up the problem of storing Minicon property and the particular crisis that Bill Bader's garage is beginning to leak and the Art Show panels are in danger. Kay has looked into possible storage space and finds that the price is totally dependent on square footage ($30-80). The board felt that after hours accessibility is important for people who have jobs and need to get into the space. Kay will talk to Charles and other pertinent people to help decide what size space we need; 10' x 10' seemed good to people). On a separate but related topic, the board discussed the possibility of getting new art show panels since the old ones are showing their age. David Dyer-Bennet has access to Boscon's design for standard-sized, nifty, lighted ones and he would be interested in paying part of the cost of building new ones in return for being able to use them at the 1993 World Fantasy Convention which will be here. Martin will talk to DDB about getting these designs. Mailing List and the PO Someone (I forget who. Kay?) was looking into updating our mailing list to have it conform better to PO standards and thereby get us cheaper mailing rates. The Post Office would, for free, add zip + 4 to our list and make minor spelling changes. There is a company in Minnetonka which will do a little more tweaking for $35. We have also had a higher than usual number of problems with mail delivery (or non-delivery) recently which Rob attributes to the PO going through a system change which is losing people! David C will look into the mailing issues with Scott Raun (VPDP) and see about documentary evidence which we can use to get refunds for PO mistakes from, say, recent Minicon mailings. The board authorized paying Jonathan Adams $150 for the legal work he did when we were having discussions with the IRS. The next Board Meeting will be Wed June 24 at 7:30pm at Toad Hall, 3444 Blaisdell Ave S.