Minn-Stf Board Meeting 20 July 1992 at Toad Hall Persons present: Martin Schafer, David S Cargo, Kay Drache, Dean Gahlon, Jonathan Adams, Polly Peterson STORAGE: After due consideration the Board decided that Minn-Stf needs heated rather than unheated storage for our stuff, so Kay is looking into the heated options and will get something after consulting with Charles (Piehl): President of Minn-Stf and Parties Head for Minicon. The board authorized Kay to go ahead. ART SHOW PANELS: Martin has not been able to get the plans for Boston Art Panels because DDB has not been able to get them from his Boston contact. . . MINICON CHARITY: Polly, in her capacity as a memeber of the Grand Triumvirate (G.T.) of Minicon brought up the G.T.'s wish to have a charitable event at Minicon this year. Some members of the club thought that this is an extraordinary expense and should be brought before the board. The board agreed that it is in their authority and that it was a good idea. Martin did not want a diversion of the regular membership funds (as opposed to, say a check-off voluntary contribution in addition to their membership). The board bent towards an event (or events) as opposed to simply collecting money. Ideas included having people bring food for the food shelf, a book shelf (Books for Eastern Europe, etc.) Other issues are tax deductability of contributions. (Libraries apparently acknowledge the contribution and allow the donor to value it for tax purposes.) Polly will report back after the ideas are more solidified. MAILING LIST: David is waiting for a booklet from the PO about standardizing addresses and is investigating a separate change of address service that would cost us $35 per time through our mailing list, but would be worth it, given how many "return postage guaranteed"s we get after a mailing. "We are making progress." TREASURY: 1) Carol would like to have permission to see if Quicken Books would be useful to her and to get it (for about $90) if she decides that it is. The board authorized the expense if justified. David will go with her to see what it can do. 2) Carol says that we should really be breaking out donations that come from the board, from the membership and from the general public for tax purposes. Jonathan says that this is really a mathematical question and that about 1/3 of our total income comes from the general public. 3) Carol says that we have a hefty amount of money sitting around in Money Market accounts and should we be looking for something that is a little better investment? She is authorized to look for something that yields better, is relatively risk-free, relatively liquid and socially responsible. Martin will oversee this search with Carol. NEXT MEETING: Will be at Toad Hall (but be it understood that this is not a tradition) on Tueday August 25,1992.