Minn-StF Board Meeting

25 August 1992

Persons present: David S Cargo, Jonathan Adams, Charles Piehl,
Geri Sullivan, Polly Jo Peterson, Dean Gahlon, Martin Schafer.

Treasury: Carol says (through Jonathan) that there is a good price for
Quicken Books at Best Buy and would like to be authorized to get it if it
seems worth while. She was so authorized.

Beer: There was a problem with paying the bill for beer at Minicon 27. The
vendor will deal with us in the future on a cash only basis. A general
discussion of the problem focused on the need for clear communication among
the various interested people (Parties, Treasury, Corresponding Secretary,
etc.) Kay will write a job description for the Corresponding Secretary.

Storage: Kay consulted Charles on storage needs.

Minicon Charity: Polly reported that the designated charity for Minicon will
be the Minnesota Literacy Council. We are planning to have an ice cream social
and there will be information about the Literacy Council and literacy in
Minnesota in the program book and in Programming.

Minicon 29: Charles says that people are inquiring about how the Board is
going to decide on who is going to run Minicon in 1994. Dean would like to
have one more year using the bidding process before the Board settles on some
final process, or he wouldn't mind trying something completely new if someone
could come up with a process that we haven't thought of yet to pick Minicon
leadership. The down sides of the bidding process are that it loses continuity
between exec committees and it is divisive in the community (creating winners
and losers). Polly said that she would bring the question up at the Minicon
Open Forum next weekend and David suggests that people who have concerns or
suggestions about what criteria they should use to decide among the proposals
should write to the Board.

The Board will decide on the process at the September meeting and bids will be
due at the November meeting

Charles: had several issues to bring up to the board:
        Minn-StF Host Reimbursement: Charles reported that in a survey of
        Minn-StF hosts they spend $75-$100 per meeting. He would like to raise
        the reimbursement to $50 from the current $40. The board approved the
        raise.

        Supercon: Charles says that yes he would like to do Supercon again and
        that the idea is to get the Duluthians to do the work. He has 4 bodies
        and wants a parallel universe committee in the Twin Cities and Ports.
        The Trek Club, the USS Edmund Fitzgerald, tried to have a Trek con and
        got tons of people, so that there is interest there. Jonathan would
        like to have Supercon in Rochester and as a matter of fact Charles
        would like to go there in 94... The board approved the requested $250
        seed money for this year.

        Pool Party and Elections: Charles suggested moving the annual Radisson
        Pool Party back from January into February so that more nearly bisects
        the time between Minn-StF's two big events: the New Year's Eve party
        and Minicon. After some confusion about which were Minn-Stf Saturdays,
        he suggested the following schedule:

        February 6              Pool Party
        February 20             First board nominations
        March 6                 Second Board nominations
        March 20                Minn-Stf Board Elections

        This schedule allows the new board several weeks to find a
        sucker^H^H^H^H^H^H Minn-StF President and other officers before they
        take over at Minicon.


Address Correction Stuff: David has found the 800 number of people in Memphis
who will verify that a particular address exists, although it does not decide
whether a particular person lives there or not. More progress has been made on
this project.

The meeting was surrounded by Reinconation reports and was ended at 9:44PM.

Next Meeting is on September 21 at David S Cargo's house.

Quote of the meeting: "It's Purple and has naked ladies women on it. What more
can you ask of a wrist watch?" Kay Drache