MN-StF Board Meeting 21 June 1993 MN-StF Board Minutes Persons present: Eric M. Heideman, Myrna Logan, Karen Schaffer, Dean Gahlon, David S Cargo, Mark Richards, Mitch Pockrandt, Kay Drache, Polly Peterson, Martin Schafer Membership Secretary Myrna wanted to know what are her duties as membership secretary. These include: Make sure the sign-in book gets to MN-StF meetings Get the bulletin board to meetings (Quartermaster DavE should locate this) Collect Minicon public meeting lists since these count as attendence for voting qualification. Send address corrections from the sign-in book to Scott for update of one true mailing list It is nice to give people notice when they have close to but not quite enough meetings to be eligible to vote so that they can reach eligibility. Arrange that the annual vote for the board happens including: setting up the nomination and voting meetings run the election by contacting nominees to get their assent to run and by creating and mailing the ballots so that the vote can happen on time. have a computer at the election so that the ballots can be counted Eric Issues Eric reported that Diversicon was a finanacial and aesthetic success and gave the board a program book and copy of the fan groups guide to put in its archives. Eric discussed the timetable and subsidy to Tales of the Unanticipated. He reported that his landlord paid off on some 185 issues that were water damaged when a pipe broke in the apartment above his. After discussion the board gave the go ahead for him to plan on the next two issues of TOTU for August and just before Minicon next April. Rates will go up to $4 ($5 mail order) and a 4 issue subscription will be $15. Mpls in '73 at ConFrancisco Karen Schaffer reported on a proposal to host a Mpls in '73 suite that will be arranged by Geri Sullivan but hosted by Karen. In addition Joyce would like to do a poster-sized blow-up of pictures of the very first Mpls in 73 party held after we pulled out of the contest. The board was also asked to contribute to a similar suite at Westercon run by Suzle Thompkins. The board appropriated $250 to ConFrancisco, $19.73 to Suzle, $73 for Don Fitch and $73.19 for Joyce providing she still wants to do the project. Mark Issues Mark spent $65 to get shelves for the MN-StF storage locker. He has gotten all of the foodstuffs off the floor and needs lots of copier paper boxes to organize the rest of the stuff. It was suggested that we might want to bait the space against vermin. Mark approached the board to purchase at least one more cash register so that the art show can have its own. It was pointed out that another at registration would be nice, too. The board is in favor of getting two more cash registers, but needs to see a treasurer's report so that they can write a budget for the organization and see what they can fund. This will also allow them to tell Minicon what income target they have. Charles Issues Charles got the Diversicon ad in. Charles was going to call the woman about the cryptic yellow pages letter we got Charles wanted a clarification of the sense of the board on how the next Minicon committee will be chosen (see attachment) Bills Bills Bills On the issue of unpaid/extremely late paid bills by Supercon and Minicon the board directs that all bills are to go directly to the Treasurer before they are copied to the departments. The board was informed that for Minicon 29, all parties supplies will be cash on delivery to help us get our reputation back together. MN-StF E-Mail Address David discussed setting up a MN-StF E-Mail address. After discussing whether or not this is a good idea (will it be another place to lose information? Who will read it? etc.) David will set it up and be the mail reflector. He will talk to John Ladwig about it and Dean would like to also have it reflected to him. They will pass on information to Denny and Marianne for Einblatt and the Hotline. Copier It has been purchased and is at Don and Margo's for use of the corresponding secretary. It cost under $700 with taxes and paraphernalia. Medical Issue On the issue of two child care workers who were exposed to hepatitis at Minicon, the board directs that they should be immediately reimbursed for their medical expenses related to getting tested and then Minicon should pursue reimbursement from the parents' insurance. This brought up the need for a medical alert field in the Minicon data base. This brought up a whole discussion of what information should be in the institutional memory (the OTML) such as troublemaker flags and the ability to pull out separate lists for different departments (registration, ops, life support). People in the know need to get together and create the policy and information. Minicon The board will discuss overriding issues around Minicon at its next meeting. Minicon Committee Selection The next exec for Minicon 30 will be selected by the execs from the last two Minicons (28 and 29 consisting of the Grand Triumvirate [Margo Bratton, Polly Peterson and Victor Raymond] and Charles Piehl) who will consult past department heads and other knowledgeable people. Anyone can put together a proposal to run Minicon and take it to the board, but the board will look most favorably on a proposal coming from the mechanism that they (the board) set up, i.e. the above-mentioned committee. The board expects that the above-mentioned committee will solicit exec members by distributing volunteer sheets to the community The next meeting of the board will be Monday July 19 at 7:30 pm at the home of David Cargo and Judy Cilcain