MnStf Board of Directors Meeting

June 20, 1994

Attending: Polly Peterson, Dean Gahlon, Kay Drache, Thomas Keeley, Carol
Kennedy, Don Bailey, & Mitchell Pockrandt and Martin Schafer (via telephone)

Next meeting:  7:30 p.m. on July 18 at Kays.

Book Sale results: Don reports that MnStf made either $350 or $580, depending
on how the register was programmed. Polly and Mark will figure the register
out. Don estimates about one third of the material was sold. Polly got the MN
connection books, bought one shelf and one MN-Stf owned shelf is going to her.
She also placed an ad in the StarTribune for the second weekend of the sale
and requested reimbursement of $13.75. Approved. Don would very much
appreciate the remainder being moved by June 30. (They are moving into their
new house a week later.)

Carol Kennedy brought an interim Treasury report. (appended). She and Polly
are exchanging information in order to refine this data.

Mitchell Pockrandt called from Cedar Rapids. He would like to remain a board
member at this time, and plans to attend the next meeting.

Thomas Keeley can easily add a short list of labels for Kay to send Minicon
minutes and even Board minutes. Would like to mail out labels; we approve.
Would also like to use some kind of COA confirmation. And speaking of
printing, David Cargo has not come through with his old printer, but Thomas
can arrange to continue to print at work, if we will pay for supplies.
Approved. Thomas now also has access to a laser printer at work, and will take
over printing of the MnStf Directory from Scott Raun. Thomas will also
postcard the MnStf Directory to find out if people still want to be on that
list.

OTML is under scrutiny, data trails, who does data go to, how does it get
there; we have outgrown our text database and need to replace it. Thomas is
wondering about Paradox which he is using at work. We need to standardize.
Currently we use Foxbase for Minicon Registration. The Programming department
database is on dBase IV, which is more like Foxbase. Paradox is "raw data"
compatible with dBase. Steve Bush, who helped Artshow last year, is a Paradox
programmer and could help us out.

To summarize, our options are: 1) get another version of Foxbase for the the
OTML, which is most compatible with what we are using in other areas, 2) get a
copy of Paradox for OTML and see how well our experts can get it to import and
export, 3) standardize on Paradox (OTML, Registration, Artshow, Programming)
and bring computers up to Paradox for Windows standard. We will probably need
additional helpers for all this work and we will be lucky if we can do it in a
year. Approved Thomas experimenting; he will have a preliminary report two
months from now.

Agenda: we need to decide how Minicon 31 exec will be selected, and Don would
like a profit goal for Minicon 30 by the conclusion of the July meeting.