May 1,1996  Lynn Litterer recording

Attending: Closed meeting to discuss problems concerning Minicon
brought up last time. All board members present.

1) Minicon needs to have a person appointed to settle disputes among the
  committee members -- this person must be widely recognized to be fair.
  Glenn [Tenhoff] might be a possibility.

2) Several members have asked the Board to provide leadership to
   Minicon. As part of this we will clarify our responsibilities.

a) Board decisions include purchases of durable equipment,input and
   approval of Exec selection,setting the financial goal for Minicon,approval
   of multi-year contracts,review of issues concerning liability.Extraordinary
   expenses of $1,000 or more should be approved by the Board.

b) Exec decisions include setting budgets and making personnel deci-
   sions for Minicon. The Exec has administrative responsibility for set-
   ting, publicizing and running Minicon meetings (they may delegate
      the work). The Exec must make or approve policy decisions with spe-
      cific concern for liability to MNStf. The Exec mediates and coordinates
      between departments.

Specific concerns for 1996-1997

1) The Exec members should not take on any ongoing Minicon responsibili-
  ties (GoH liaison, work as department subhead, doing minutes, etc.) --
  they should concentrate on Minicon leadership.

2) The exec needs to meet with the heads of operations, registration and
   hotel to work out a policy on revoking memberships -- what to do
   about people who have made trouble previous years, might be anticipat-
   ed to make trouble this year or actually do make trouble. We need a writ-
   ten policy to keep in the operations manual and in Exec and Board files.

3) The Board (especially Kay [Drache]) will be working on several projects
   for continuity and coordination of Minicon information.

4) Many problems came down to poor communication.We need to work on
   this, especially follow-up on letters written to Minicon with concerns.