This is a transcription of paper minutes done by Matt Strait in 2020.
The intent was to transcribe exactly without corrections, however I may
certainly have introduced new typos or inadvertently corrected some.

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MinnStf Board Meeting        January 16th, 1997

Present: Dean, Kay, Lynn, Denny, Polly, Victor, Rob Ihinger,
  David Emerson, Scott Imes (briefly)

1) Finances: Kay found the missing original of our tax extension
form. She made several copies, then sent it with documentation
and a check ($8.30) for the interest on the penalty. We have
documented that we sent the IRS forms in on time, so we don't owe
them anything. They lose their record that they had sent us an
extension.

* All treasurers need to get the 1997 financial records to Lynn
(or Judy Gallas the accountant) as soon as possible, or by the
February board meeting. IF things are not organizes by the new
categories don't worry about it - just get the records in.

2. Victor concerning Minicon 33 (1998) - Exec report. They plan on
tightening the budget because expenses have increased 50-100% over
the last 5 years. They would like to look at ways of generating
additional income, among which is the attached proposal for also
encouraging sales table + TOTU business. Minicon meetings will be
held at Painter Park on 34th and Lyndale, generally on the 2nd
Sunday of the month. This is intended to make access to meetings
easier by bus, to make them more fun (Sonny's Crema is across the
street) and to regain negotiating credit with the Radisson. We
have tripled the number of meetings at the Radisson over the last
several years.

3. Denny Lien - Einblatt editorship. DDB is the only one who has
expressed interest. Brian Hanson has made noises about it, but
nothing formal. Mailing labels are still a problem most times.
The physical production side is the problem, not the information
gathering. Denny is willing to finish her term and help the new
person.

Address corrections to the OTML are still the major problem. The
large number of errors are the reason the directory did not come
out in January. This software for remote access to the OTML is
called WinFrame. Denny notes that this database has problems with
labels for households, which has been a problem in one form or
another for years. We needs a VPDP who is working in the Twin
Cities and in regular contact with some MnStf people Interested
parties should contact the board.

4. David Emerson - Reinconation report - Thank you David! (for
getting the financial records in promptly). The specifics were
discussed several meetings ago. Contact Lynn or Kay for a copy of
the report.

5. Scott dropped of the Minnicon [sic] postage cancellation, which
has been submitted. It looks great.

6. Rob presented the research on actual board liability in
Minnesota. We asked many specific questions regarding hypothetical
situations. If we have employees the requirements go way up.
Rob looked up for us cases where non-profit boards got sued in
Minnesota. We are individually liable for MinnStf's finances,
for defamation, or for specific acts of individual wrong doing.
Generally, if a volunteer at one of our cons screws up, we are not
personally liable. We have to willfully approve or do something to
be liable for it.

We have to check certification of lifeguards + EMTs, and have
hard copies of insurance of contract companies + employees. If an
individual is known to have caused a particular sort of problem
in the past (embezzled, got drunk, etc.) we would be reckless to
put that person in the same sort of volunteer position in the
organization, and might be liable if they did the same misbehavior
again.

Overall - don't do anything stupid, if we see someone going to do
something stupid, we are obligated to tell them to stop.

Directors + Officers's liability insurance would cover the
indemnity for us acting for the organization. Rob's opinion is
that it would not cover us for any liability that our regular
insurance doesn't cover, or is exempt already under MN law. We
decided not to purchase any additional insurance.

7. Polly wants to stop being corresponding secretary. Eric
Heideman may be willing to do it now that it is only the MinnStf
mail. This transfer is fine with us, ask the new board.

Next meeting: February 20th (Thursday) 7pm, Kay's.