This is a transcription of paper minutes done by Matt Strait in 2020. The intent was to transcribe exactly without corrections, however I may certainly have introduced new typos or inadvertently corrected some. ------------------------------------------------------------------------ MinnStf Board Meeting January 16th, 1997 Present: Dean, Kay, Lynn, Denny, Polly, Victor, Rob Ihinger, David Emerson, Scott Imes (briefly) 1) Finances: Kay found the missing original of our tax extension form. She made several copies, then sent it with documentation and a check ($8.30) for the interest on the penalty. We have documented that we sent the IRS forms in on time, so we don't owe them anything. They lose their record that they had sent us an extension. * All treasurers need to get the 1997 financial records to Lynn (or Judy Gallas the accountant) as soon as possible, or by the February board meeting. IF things are not organizes by the new categories don't worry about it - just get the records in. 2. Victor concerning Minicon 33 (1998) - Exec report. They plan on tightening the budget because expenses have increased 50-100% over the last 5 years. They would like to look at ways of generating additional income, among which is the attached proposal for also encouraging sales table + TOTU business. Minicon meetings will be held at Painter Park on 34th and Lyndale, generally on the 2nd Sunday of the month. This is intended to make access to meetings easier by bus, to make them more fun (Sonny's Crema is across the street) and to regain negotiating credit with the Radisson. We have tripled the number of meetings at the Radisson over the last several years. 3. Denny Lien - Einblatt editorship. DDB is the only one who has expressed interest. Brian Hanson has made noises about it, but nothing formal. Mailing labels are still a problem most times. The physical production side is the problem, not the information gathering. Denny is willing to finish her term and help the new person. Address corrections to the OTML are still the major problem. The large number of errors are the reason the directory did not come out in January. This software for remote access to the OTML is called WinFrame. Denny notes that this database has problems with labels for households, which has been a problem in one form or another for years. We needs a VPDP who is working in the Twin Cities and in regular contact with some MnStf people Interested parties should contact the board. 4. David Emerson - Reinconation report - Thank you David! (for getting the financial records in promptly). The specifics were discussed several meetings ago. Contact Lynn or Kay for a copy of the report. 5. Scott dropped of the Minnicon [sic] postage cancellation, which has been submitted. It looks great. 6. Rob presented the research on actual board liability in Minnesota. We asked many specific questions regarding hypothetical situations. If we have employees the requirements go way up. Rob looked up for us cases where non-profit boards got sued in Minnesota. We are individually liable for MinnStf's finances, for defamation, or for specific acts of individual wrong doing. Generally, if a volunteer at one of our cons screws up, we are not personally liable. We have to willfully approve or do something to be liable for it. We have to check certification of lifeguards + EMTs, and have hard copies of insurance of contract companies + employees. If an individual is known to have caused a particular sort of problem in the past (embezzled, got drunk, etc.) we would be reckless to put that person in the same sort of volunteer position in the organization, and might be liable if they did the same misbehavior again. Overall - don't do anything stupid, if we see someone going to do something stupid, we are obligated to tell them to stop. Directors + Officers's liability insurance would cover the indemnity for us acting for the organization. Rob's opinion is that it would not cover us for any liability that our regular insurance doesn't cover, or is exempt already under MN law. We decided not to purchase any additional insurance. 7. Polly wants to stop being corresponding secretary. Eric Heideman may be willing to do it now that it is only the MinnStf mail. This transfer is fine with us, ask the new board. Next meeting: February 20th (Thursday) 7pm, Kay's.