From ddb Tue May 12 03:37:16 1998 X-VM-v5-Data: ([nil nil nil nil nil nil nil nil nil] [nil nil nil nil nil nil nil nil nil nil nil nil "^From:" nil nil nil nil nil nil nil] nil) Received: (qmail 14273 invoked from network); 12 May 1998 03:37:16 -0000 Received: from ins2.netins.net (167.142.225.2) by gw.ddb.com with SMTP; 12 May 1998 03:37:16 -0000 Received: from default (1Cust244.tnt16.chi5.da.uu.net [153.36.178.244]) by ins2.netins.net (8.8.7/8.8.7) with SMTP id WAA10049; Mon, 11 May 1998 22:42:00 -0500 (CDT) Message-Id: <3.0.5.32.19980510232050.008834e0@pop3.netins.net> X-Sender: msp@pop3.netins.net X-Mailer: QUALCOMM Windows Eudora Pro Version 3.0.5 (32) Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" From: Mitchell Pockrandt To: board@mnstf.org, ddb@ddb.com Subject: Minn-Stf Board meeting minutes (23-Apr-1998) Date: Sun, 10 May 1998 23:20:50 -0500 ==================================================================== Here are the corrected minutes from the last board meeting. I'm sending it to DDB as well for inclusion on the appropriate web page. DDB: The Botanist Report will follow in the next message. -Mitch- ==================================================================== MINN-STF Board Meeting - Minutes for 23-April-1998 NEXT MEETINGS: Tuesday, May 19th, 7pm at the "Courts of Chaos" Tuesday, June 23rd, 7pm at Margo Bratton's house Quote of the Meeting: "Geri! Don't try to suspend yourself from that yo-yo!" Special Statement: "The Board compliments the Minicon 33 committee on maintaining a high awareness of their financial status during the course of the convention." Attending: Dean Gahlon Martin Schafer Geri Sullivan Margo Bratton (Polly Peterson was unable to attend.) Mitch Pockrandt - Recording Secretary Planned Agenda Items: - Vice President - Photocopier - USPS Mailbox - Mr. Gestetner - Changing Treasurers - Library MinnStf meeting on May 16th - Tax handling -NEW OFFICERS- -Vice President- Scott Raun has indicated that he "would not be adverse" to taking the Vice President position. Everyone thinks he's a good choice. ACTION: Dean will confirm with Scott, and notify Curt and Carrie for inclusion in the next Einblatt. -Hotline Editor- The role of MinnStf Hotline Editor is being handed off from Marianne Hageman to Amber Tatge. ACTION: Martin will followup to help ensure a smooth handoff. -Rune Editors- Candidates for Rune Editors are still under discussion. -Treasurer Changeover- Linda Lounsbury is the new MinnStf Treasurer. Handover has been complicated briefly by U.S.Bank's (previously 1st Bank) representatives claiming that the new signatories on the account must come in person to the bank to sign the signature card. This does not match our past experiences in which we've managed to transfer signatures in more convenient fashions. ACTION: Dean will followup to determine what is really needed by the bank, and help facilitate transfer of the job from Julie Johnson to Linda. -Botanist- Official MinnStf Botanist Kim Huett has agreed to maintain his position. He filed an official report to the board on April 13, 1998, which should be attached to, or somewhat adjacent to these minutes. -Corresponding Secretary- [MinnStf USPS Mailbox pickup, etc] Eric Heideman is the new Corresponding Secretary. ACTION: Geri will be getting the PO Box key to Eric. -Membership Secretary- Laura Krentz will continue in the role of Membership Secretary. -Recording Secretary- Mitch Pockrandt has accepted the role of Recording Secretary, and is currently taking these minutes. -Vice President Data Processing (VPDP)- - Julie Johnson has accepted the VPDP position. She should be talking with Margo, Beth Friedman, and Corwin Brust (via Martin if need be) to gather needs, suggestions, ideas, and offers of help for forthcoming work. - We need to upgrade to the current version of Filemaker Pro (from version 3 up to version 4). Margo currently has the package which may contain details needed to obtain the upgrade. AUTHORIZED: The Board has authorized up to $150 to pay for the upgrade to the current version of Filemaker Pro. -ONE TRUE MAILING LIST (OTML)- -FOR FUTURE MEETINGS: We must have a meeting on OTML issues! - Nancy and Martin McClure have been working on a Requirements Specification for a new OTML that will meet MinnStf's and Minicon's needs. They will send it when ready (expected within the next couple of months). - We want to remember to ask Sharon Kahn about test plans later. -COMPUTERS- - Don Bailey reports that his employer is selling a large number of 486-based personal computers to employees. He thinks he may be able to get a good deal for MinnStf on some used computers if we are interested. AUTHORIZED: Don is authorized to spend up to $200 if he sees something MinnStf can make good use of, and it is a _really_ good deal. - The "Camel" (the Minicon Registration computer) is currently idle. (This year's registration head used her own computer.) It may need minor repairs, such as a new power switch, fan, or whatever else might be making all that noise. Mitch has offered to take a look at it to determine what is really needed. -PHOTOCOPIER- It is dead! The cost of fixing it is too high compared to the cost of a new machine. DECISION: Since Minicon is the primary user of this machine, the Board has decided to pass responsibility for getting a new copier to Minicon. -MR. GESTETNER -or- MIMEO IN A BOX- - A Gestetner "Mimeo-In-A-Box" can be more economical than a copier machine. It has a lower print quality but is more than good enough for our needs. (NESFA currently uses one for many of their club publications. One was rented for use at Minicon this year to publish the Bozo Bus Tribune.) We could use one for Rune, Einblatt, convention progress reports, and possibly convention program/memory Books. Do we (or would we) do enough to justify purchasing one? - Multicolor options and Postscript interface options are available at an additional cost. The basic one-color unit is about $4000. The expandable base unit is about $5000 with extra cost for additional color drums. We could probably make good use of a two-color system. - Questions: - How flexible is it for handling different paper sizes? - Would it get used enough for Minicon to justify MinnStf buying it? - What was last year's Kinko's (copying) bill? - Where would it live? We've been comparing usage to groups that have clubhouses. - What are all the costs? Including volunteer labor! Collating, folding, and stapling can be a lot of labor at 8000 copy counts. Do we have the volunteers to make this work? - If it is not used for Progress Reports and/or the Minicon Program/Memory Book, then a strong, solid, financial justification is needed before allowing this purchase. - NO DECISION is made on Mr. Gestetner at this point. -TAXES- ACTION: Geri will check with Judy Gallas, the MinnStf accountant, to see what needed information Judy has received from the various MinnStf and convention Treasurers. She will then followup with the relevant Treasurers to make sure that Judy gets what is needed for the next tax filing. -LIBRARY MinnStf MEETING (MAY 16)- - The May 16 MinnStf meeting is split between the Southdale Hennepin County Library in the afternoon and Scott Raun's house in the evening. What will be spent by MinnStf on each part of it? AUTHORIZED: $35 to each half of the meeting. - Laura Krentz (who works at the library and is hosting that portion of the day) would like a MinnStf brochure to be available. The needed information is already on the Internet Web pages of www.mnstf.org, but needs to be assembled to a print format. Geri offered her services to put the brochure together if Laura will assemble the desired text for her by May 5. ACTION: Geri will followup and put the brochure together. -END OF MINUTES-