Minnstf Board Meeting, December 16, 2001
Scott Raun's House
Attending: Sharon Kahn, Scott Raun, Larry Sanderson,
Dean Gahlon, Martin Schafer

Recording secretary was not present, so Sharon Kahn took minutes.

NEXT MEETING will be Monday, January 14, 7:30 pm at Scott Raun's.
The intent is for our regular meeting date to be the 2nd Monday
of the month, but this may be modified as necessary to fit
everybody's schedule.

OLD BUSINESS
* Funding for Minicon party at Capricon: $197.30 approved
* Funding for New Year's Party (Dean & Laura) $250 approved.
* Accepted proposal to expand the chairmanship of Minicon 37
  to include Laura Jean Fish as Co-Chair with Erik Baker.
* Accountant Problem. Minnstf has not filed taxes since 1998.
  For a while this was our fault - we had not gotten some of
  the necessary paperwork to Accountant Judy. However, she has
  the paperwork now, and has had it for several months, but
  has made no discernible progress. We think that she has
  $200-$250 of Minnstf money paid to her as an advance for
  her work, but we aren't quite sure.
  -- Larry to look through check ledger, see when we made
     last payment to her.
  -- Larry to continue to bug her with email, although it
     is probably not realistic to expect any action before
     Christmas.
* Martin gave a short recap of Minnstf's tax history. We
  didn't file at all for many years, then started filing
  but failed to check a box. This annoyed IRS, who assessed
  penalties for foot-dragging, which were later refunded,
  but made us nervous, so we got an accountant and filed
  taxes for a while, until we lost momentum. So far, the
  IRS doesn't appear to have noticed.
* Does anyone know where the small registration copyprinter is?
  We're pretty sure that Erik Baker has it.

NEW BUSINESS
* Board authorized Larry to spend about $40 for computer-
  printable check blanks.

* Proposal for a Scott Imes memorial issue of Rune was
  submitted by Geri Sullivan and Jeff Schalles. The Board
  approves the request, pending submission of a "reasonable"
  budget, and requests that information be available at the
  Pool Party (December 29) on how interested parties may get
  a copy of this Rune when it is available.

* Cat Ocel is organizing a memorial gathering for Scott Imes
  and would like to hold it at the Rad in conjunction with the
  Minicon Pool Party (December 29, 2001). Board thinks this is
  a fine idea, and has approved $200 donation to the memorial
  expenses. We would like to publicize it on the Minnstf and
  probably Minicon web page as soon as details are firm.

* We decided that now is the perfect time to revise and reprint
  the Minnstf brochures that somebody (Geri?) made up a few years
  ago. We want to have 50 or so at the Pool Party for people who
  might wander over from Scott's memorial party. Andrew has the
  latest electronic copy. Andrew was called and agreed to get the
  flyer ready to print before he leaves for New Orleans next
  Friday. We still have $44 in our account at Kinkos. We'd like
  to print 50-100 right now.

* Budget for pool party. Should prepare for it to be higher than
  normal because of memorial. What did we spend last year? We think
  the budget was $500 total, but cost much less because room was
  practically free. Nobody recalls room deal for this year. We
  finally decided to budget $350 + room costs. Karen Cooper is
  the hostess, needs to be told her budget.

ACTION ITEMS
 * Sharon - call Cat and tell her about Board actions, urge her
   to call Jolene ASAP and get a room, and ask her how she would
   like the gathering described. Ask about memorial donations.
 * Larry - look up checks to Judy in old check reg
     -- email Judy one more time
     -- start flurry of email about the flyers