MINNSTF BOARD MINUTES  - September 28, 2007
Location: Dream Park (Sharon's house, out back on the patio)
Attending:  Dean Gahlon, Sharon Kahn, Rachel Kronick, Lisa Freitag
Attending by phone:  Carol Kennedy, Seth Breidbart
Minutes by: Sharon Kahn - written up October 26, 2007 from notes taken
at meeting.

AGENDA
* Minnstf checking and savings - lots of issues
* Minnstf Board Wiki - a modest proposal

OLD BUSINESS: Minnstf Bank Accounts
Background:  Minnstf currently has two bank accounts at U.S. Bank, one
checking and one savings. Here's the problems we're having:
 * The bank no longer sends out paper statements for these accounts
because a previous treasurer asked them to switch to online statements
only. Nobody knows the PIN number for the online accounts or even the
account numbers.
 * The current Minnstf Treasurer (Carol Kennedy) is not on the list of
Official Signers, and the bank will not give us a clear and consistent
answer on what we have to do to add a signer.
 * We are actually kind of fed up with this bank and are considering
switching the accounts to Highland Bank (where the Minicon accounts
reside). However, until we can find out how much money is in the
account, we can't write a check to start a new bank account.
 * We only have 4 checks left. So we have to get this done ASAP and
start over with new checks at a new bank or order more checks for this
account.
Solution: One of the current Official Signers needs to write a letter
to the bank asking them to resume paper statements.  The Official
Signers are:  Kevin Austin, Richard Tatge, Dean Gahlon and Irene Raun.
Kevin has volunteered to write the letter to the bank. Once we get a
statement we will decide what to do next.

NEW  BUSINESS
More financial issues
 * Carol has been paying the monthly bill for the storage locker on
her credit card. Once we get the bank accounts straightened out and
some new checks she can pay herself back.
 * The accounts for Minicon 42 have not been closed yet. Mark Richards
is working on it.
 * In addition to the 4 bank accounts, Minnstf has some CDs in an
American Express account. We are not sure if Carol has the information
for this account or not.
 * Scott Raun renewed our non-profit status for 2007 with the State of
Minnesota on September 19, 2007. Lisa Freitag will file a copy of the
form with the insurance papers.
A modest proposal:
We seem to have an awfully hard time, as a club, remembering what we
are doing. This is particularly disturbing when we lose track of
important financial matters (as discussed above). We need some
mechanism for documenting our important club data as well as general
procedures, such as how the rotating Minicon accounts work. Rachel
suggests a Board Wiki on the Minnstf website, with access restricted
to board members and officers or the club. Someone commented that
there is already an open Wiki on the website, but for the purposes we
are talking about we would need something more secure.

Brainstorming followed. Some of the information we would like to
track:  banks and account numbers, storage locker information
(including name of company, locker combination, payment procedures),
insurance information, a calendar of recurring payments that need to
be made and paperwork that needs to be filed.

Next Meeting:  We set up a tentative date of October 26 for the next
meeting, but since I didn't get around to sending out minutes in a
timely fashion, this wasn't communicated to anyone that wasn't there.