Sharon Kahn (recording secretary) MINNSTF BOARD MINUTES - May 17, 2008 Location: Home of David Wilford/Erin McKee Board members Attending: Matt Strait, Scott Raun, Dean Gahlon, Kevin Austin Board members not present: Lisa Freitag Others attending: Sharon Kahn (recording secretary) AGENDA * Minnstf accounts, Minicon 43, Minnstf taxes, Insurance, copy printer, pool party, storage locker Short answers * Insurance: tabled because Lisa is not present * Pool Party: tabled because Keith is not present ("answer hazy, try again later") * Mnstf taxes: all we have to do this year is file a very short form confirming that we exist and that we took in less that $25,000 gross income in the past year. We think that Carol Kennedy (treasurer) has filed this form. * Minnstf domain is about to expire (July 31, 2008). Dean will check with DDB. * Copy printer: DreamHaven expects to have enough room to continue to house the copy printer after they move to a new storefront this summer. However, Jeff Schalles is getting tired of maintaining the thing and is looking for somebody else to take over this task. It is still having a printing problem (dark smudge down the middle of the second side). We presumably have a service contract, but not a 24x7 one. Somebody needs to call the service during office hours and nobody thinks it's their job to do so. Jason Burnett has reportedly shown interest in learning to maintain the thing, but we're not sure of details. Minnstf long term investments We have located the Ameriprise rep in charge of the Minnstf accounts, Charles Pokladnik, and have figured out why nobody has seen a statement from this account in so long. The statements were going to the OLD Minnstf PO Box, which has been closed. We consolidated the Minnstf and Minicon PO boxes to a single one and never notified Ameriprise. Ameriprise has now been notified and is supposed to be sending statements to the correct PO box. Minicon 43 books The total registration was 430, warm bodies 390. The number of unclaimed memberships (40) was about 4 times higher than usual, probably because of bad weather. We didn't have the detailed info at this meeting, but Matt reports that Minicon 43 seems to have lost about $1,000. It would have been even worse if Keith hadn't managed to talk the hotel management into forgiving a shortfall in our room block which really did seem to be caused by the snowstorm. We would have made our block easily if it hadn't been for the high number of no-shows. Storage Locker Consensus: we hate the new management of our storage locker facility, but it's not in crisis at the moment and nobody has the energy to look for a better option. They are now insisting that we pay month to month instead of yearly, but can't seem to send us a monthly invoice. This is particularly annoying when they raise their rates and don't tell us, then complain that we are in arrears. In other news, Matt has continued to work on cleaning the unused detritus out of the locker. He has gotten rid of the old rickety folding wheelchair, one of the three cash registers and one air filter. Agenda for next time * Insurance - need Lisa * Pool Party - need Keith * Finances - need Carol. Has tax form been filed? Do we need to cash in a CD to cover club operating expenses for the next year? Have checks been written to the Gordon Dickson Memorial Scholarship Fund and to the MD Association (in memoriam for Doug Friauf)? Are Ameriprise statements arriving now? Bank statements? * Copy printer - still needs maintenance. And who is Jason? Is somebody going to contact him? * Minnstf domain name - did the registration get renewed? If not, when does it expire? Next Meeting Next meeting will be June 28, at 3pm at the Minnstf meeting at Marian Turner's home.