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MINNSTF BOARD MINUTES  - Jun 28, 2008
Location: Home of Marian Turner, right before the Minnstf meeting
Board members Attending:  Matt Strait, Scott Raun, Dean Gahlon, Kevin Austin
Board members not present:   Lisa Freitag
Others attending:  Sharon Kahn (recording secretary), Sybil Smith for part
of meeting

AGENDA
* Minnstf domains, Minicon 43

Short answers

  * Scott will take care of renewing the domains.

  * Minicon 43 books will be closed when a couple of final details are
    taken care of.

  Matt and Keith have done an analysis on why we lost money
  (about $1,000) and have a plan  to correct the shortfall next year.

Minnstf and Minicon domains, website
---------------------------------------------
The two web domains that the club is actively using are about to expire.
  * minicon.org, expires July 13th
  * mnstf.org, expires July 31st
Much discussion over how long to renew these domains for. The
longest allowable registration is 10 years. Advantage: we don't have
to remember to renew every year, less risk of domain squatter
grabbing the domain. Disadvantage: if we don't have to do it every
year we might forget how and when to do it. Compromise: renew both
domains for two years. Board agreed to continue using gandi.com as
registrar.  Charge is very low: about $12/year. Scott took the
action to renew both domains.

We also have at least one alternate version of our main domain
(mnstf.net, currently registered to Laurel Krahn, our webmaster).
There was discussion about whether we should grab any of the other
alternate forms such as mnstf.biz.  Board agreed to keep mnstf.net
and to transfer it from Laurel's name to the Minnstf name.

Laurel would like to establish an official Minnstf account at
Dreamhost, where mnstf.org is being hosted. Currently the Minnstf
site is on Laurel's account. The Board voted to authorize Laurel to
do this. I don't know if anybody remembered to tell her or not.

Minicon 43 books
-----------------------------------------
Matt brought a pie chart showing breakdown of Minicon expenses and
discussed areas where we could plan reductions in expenses next
year. The largest piece of the pie ($7K, 35-40%) is "consuite
expenses." While we have no plans to reduce the amount spent on
refreshments, we can get significant reduction in this area by
renting less hotel space. We don't really need the end rooms, and
could clear out of Room 215 on Sunday evening. We can also look for
reductions in the area of Pubs ($3.6K) and in the film room (public
domain movies only).

Minicon books can be closed once we get the reimbursement from
Shauna for an unused airfare and get the $50 from Worldcon for a
program book ad.

Agenda for next time
* Insurance -- need Lisa
* Pool Party -- need Keith
* Finances -- need Carol. Has tax form been filed? Do we need to
  cash in a CD to cover club operating expenses for the next year?
  Have checks been written to the Gordon Dickson Memorial
  Scholarship Fund and to the MD Association (in memoriam for Doug
  Friauf)? Are Ameriprise statements arriving now? Bank statements?
* Copy printer -- still needs maintenance.

Next meeting will be July 19, at 2pm at the Minnstf meeting/picnic at
Minnehaha Falls.