Board Minutes 20090815 In attendance: Dean Gahlon, Scott Raun, Kelly Strait, Matt Strait, Betsy Lundsten, Laura Krenz, Shaun Kelly, Liz Fish, Peer Dudda Minneapolis in 2073: --From pre-supports at WorldCon, we have grossed $59.90 USD & $101.22 CAN --> approximately $156.77 USD --We've had $111.36 in expenses so far (ribbons), so net $84.48 --111 members (not counting the Strait family) Storage Locker: --Liza continues to investigate options for the storage locker. --We hope to have a report by the September board meeting MnStf Printer: --The printer is still at Betsy's house. No further progress has been made. Convivial: --Laurel has officially announced Convivial 4. --The current registration is $40, $50 at the door. So far as anyone knows, there is not yet a printable registration form - it would be good to have these for meetings, etc. --Positions as listed for possible recruitment during the last meeting are essentially filled. --We hope to give the convention $0 and expect to receive $0 - what is the cost of the hotel (so we know what the minimum financial commitment is)? Bank Accounts: --Scott has asked Carol about the directory, no movement on money. --Matt will speak with Carol about the possibility of a report from the treasurer at one of the next two MnStf meetings. Minicon 45: --Matt contacted Keith re: profit target previously discussed. --Keith believes that $4000 will be a challenge, so we have asked for details and a counter-proposal. --Matt will contact Keith again to let him know we would like these numbers by the 9/19 board meeting. --Matt will go back through the Minicon 44 numbers and make a pie chart for departments, with a particular emphasis on how much publications have cost (and thus, how much we might save by using the new printer). Minicon 46: --We would like to start hearing proposals for Minicon 46, with the hope to have a confirmed chair/exec by New Year's, so they can start looking for GOHs and have confirmed by M45. --We will put an announcement in the Einblatt, mention at business meetings. By-Laws: --Matt brought an updated version to the meetings, including all changes agreed upon last time (e-mail notification, clarification of number of concom vs. general meetings needed for voting membership, delete number of directors, delete day-to-day adjourning, delete bulletin board, include designee for directory). --Regarding censure of the chair/exec: this should require more than a simple majority; we propose 2/3 of total board or a unanimous vote among remaining members if the chair or members of the exec is also a board member. --Move to delete section VI.4 completely. --Section I.2.b - change "period of 12 months preceding an election" to the period of time between annual meetings - including this year's voting meeting for next year's voting status. --Section III.1 - add language re: election of board members. --Section I.2.b - regarding "requesting membership" - add language (replace?) re: notification of potential to qualify IRS Letter: --Scott expects to have this by the next board meeting. It should be confirmed that this has been received. Next Meeting: September 19th, 2 pm, at Betsy's (MnStf meeting)