Board Minutes - 2009-12-05

In attendance: Scott Raun, Kevin Austin, Joel Phillips, Matt Strait,
Kelly Strait, Irene Raun, Dean Gahlon (hosts: DDB, Lydy Nickerson,
Pamela Dean)

M46:

Keith has expressed that he is almost certainly not interested in
chairing - however, he would still be willing to do hotel liaisson.
Joel is willing but very much wants a co-chair.  Kevin is (reluctantly)
willing - he feels that he has not contributed much or well thus far
this year (Joel feels that Kevin would do well in a pair rather than a
triplet).

The Board approves Joel & Kevin as M46 chairs.

GOH - Joel has some individuals in mind.


5-year plan:

Two major concerns - financial and fragility of experience in
departments.

Financials - Minicon needs to make $3500 profit to fully support MnStf
for a year with our current expenses.  The two major expenses are the
locker (which is basically Minicon's) and the meetings - right now,
hosts get $50 per party, which is not really enough, and the board would
like to see the stipend increase.

Minicon expenses - food & drink; pubs; hotel; GOH; external parties;
misc.  Food & drink is something we should not skimp on; we are
currently working on reducing pubs costs; GOH - at this point, Minicon
can really only afford two guests, but there will be a lot of pressure
to get filk/music/fan/science guests.  But the biggest problem is hotel.

Went over the desire to get longer term committments from department
heads.


Mpls2073:

156 members after WindyCon; attempt to cash $2.073 check failed (banker
thought they would either cash for $2.07 or would bounce and thus we'd
incur a $19 fee, and that he couldn't predict which would happen with
confidence after it was out of his control) - check in physical
treasury; treasury contains $200.64, french franc, small rock, coupons
of $0.003 value, ghosts of two chocolate fifty-cent pieces, tuppence,
and the aforementioned check.  Next purchase of 500 ribbons will exhaust
most of fungible treasury, but given the speed at which we gained
members, this should be recoverable reasonably quickly.  We are also
starting to look into t-shirt possibilities (note: Ctein has promised
art).


Treasurer:

Carol has agreed that she would continue to do a mediocre job if that's
what we need.  We're still looking for candidates to replace her - Matt
has proposed Andra, as M44 & M45 treasurer; Joel will ask about her
intent for treasurer for M46.  Eric has not actually said "no" yet - at
last check, he was still thinking about it, and wanted to talk to
someone(s) who had done it pseudo-recently.  Dean would prefer an
individual who regularly attends MnStf meetings (that is to say, who
feels some tie to the club).  Whenever this person is assigned, we
really should get that person as a signer on the account.

Next Meeting: we should schedule this in a way that Carol will attend.
We would like her to bring the most recent statement from each place
where we store money.  Matt will contact Carol re: date - he will start
with proposing the 1/16/10 MnStf meeting, the noon on any other Sat
(Scott would prefer not the 4th Sat, not available on Sun) - we could
even go to her place if that would work best for her, Scott will host if
she doesn't want to.


501(c)3:

Scott & Irene are still working on paperwork to reinstate status.