Board Minutes - 2009-12-05 In attendance: Scott Raun, Kevin Austin, Joel Phillips, Matt Strait, Kelly Strait, Irene Raun, Dean Gahlon (hosts: DDB, Lydy Nickerson, Pamela Dean) M46: Keith has expressed that he is almost certainly not interested in chairing - however, he would still be willing to do hotel liaisson. Joel is willing but very much wants a co-chair. Kevin is (reluctantly) willing - he feels that he has not contributed much or well thus far this year (Joel feels that Kevin would do well in a pair rather than a triplet). The Board approves Joel & Kevin as M46 chairs. GOH - Joel has some individuals in mind. 5-year plan: Two major concerns - financial and fragility of experience in departments. Financials - Minicon needs to make $3500 profit to fully support MnStf for a year with our current expenses. The two major expenses are the locker (which is basically Minicon's) and the meetings - right now, hosts get $50 per party, which is not really enough, and the board would like to see the stipend increase. Minicon expenses - food & drink; pubs; hotel; GOH; external parties; misc. Food & drink is something we should not skimp on; we are currently working on reducing pubs costs; GOH - at this point, Minicon can really only afford two guests, but there will be a lot of pressure to get filk/music/fan/science guests. But the biggest problem is hotel. Went over the desire to get longer term committments from department heads. Mpls2073: 156 members after WindyCon; attempt to cash $2.073 check failed (banker thought they would either cash for $2.07 or would bounce and thus we'd incur a $19 fee, and that he couldn't predict which would happen with confidence after it was out of his control) - check in physical treasury; treasury contains $200.64, french franc, small rock, coupons of $0.003 value, ghosts of two chocolate fifty-cent pieces, tuppence, and the aforementioned check. Next purchase of 500 ribbons will exhaust most of fungible treasury, but given the speed at which we gained members, this should be recoverable reasonably quickly. We are also starting to look into t-shirt possibilities (note: Ctein has promised art). Treasurer: Carol has agreed that she would continue to do a mediocre job if that's what we need. We're still looking for candidates to replace her - Matt has proposed Andra, as M44 & M45 treasurer; Joel will ask about her intent for treasurer for M46. Eric has not actually said "no" yet - at last check, he was still thinking about it, and wanted to talk to someone(s) who had done it pseudo-recently. Dean would prefer an individual who regularly attends MnStf meetings (that is to say, who feels some tie to the club). Whenever this person is assigned, we really should get that person as a signer on the account. Next Meeting: we should schedule this in a way that Carol will attend. We would like her to bring the most recent statement from each place where we store money. Matt will contact Carol re: date - he will start with proposing the 1/16/10 MnStf meeting, the noon on any other Sat (Scott would prefer not the 4th Sat, not available on Sun) - we could even go to her place if that would work best for her, Scott will host if she doesn't want to. 501(c)3: Scott & Irene are still working on paperwork to reinstate status.