Board Minutes 2010-01-16

In attendance: David Wilford, Erin McKee, Scott & Irene Raun, Seven,
Dean Gahlon, Laura Krentz, Matt & Kelly Strait, Matt Eppelheimer, Betsy
Lundsten

Report from Treausurer:

We only know of two non-Minicon bank accounts (MnStf account at USBank,
Convivial account at Highland, which has statements mailed to Irene &
Kevin)

$4058 in US Bank

$584 in Highland (some amount of this may be due Kevin & Laurel if they
want it) - the money and/or the account should be turned over to this
year's Fallcon runners, and it's been extremely difficult to change
signers with Highland, so we may want to close this account & hand money
over.

$35,831 in AmeriPrise Financial - in 3 accounts:
	RVS Cash Management Fund Class A (w/ check writing) - $5772
	Flexible Savings Certificate - $11,970
	Stock Market Certificate - $18,049

Scott suspects that we do not currently have physical checks for the RVS
account, unless Carol has a check book for it.

Matt will take the paperwork home & make copies.


Pool Party Budget:
Linda L, Seven, and Dorf are "hosting" the pool party. Carol's budget
says we have been budgeting $100 for pool party, but Matt remembers that
we gave $150 for consumables last year & that we discussed more.  The
Board agrees on $200 for this year.  A starting time needs to be
determined.


MnStf Printer:
$95 + tax for refurbished fuser for printer; Seven has purchased it &
will hand it over to Scott.  Scott will install.


Non-Profit Status:
No movement since last discussion.


Website:
Matt spoke with Kevin 1/15/10 - he says that Laurel does not want to be
webmaster anymore.  If Dorf is willing to be _the_ webmaster, he should
make a new account w/ Dreamhost from scratch, and hopefully Dreamhost
will allow us to move all our stuff between billing accounts w/o losing
mailing list archives and otherwise having to set everything up again.
If not possible, Kevin will handle sending archive files to Dorf once set up.


Officers:
The board should start/continue a search for a president & a treasurer
for next year.


Archives:
Matt has scanned quite a few old program books and posted these on the
web.  These files are also being burned to CD to go in the physical
archives.  Persons possibly owning a copy of the Mnicon 7 program book
need to be identified & contacted.


Newcomer-Greeter Position:
At previous discussion, had been talked about as official MnStf officer,
but Seven now proposes that this just be unofficial.  She intends to
make her contact information available on our various sites & she will
meet people before meetings if they are nervous about showing up cold.


Minicon 5-Year Plan:
Still needs official approval by Dean & Seven.  Matt has added suggested
language from Betsy.  Dean & Seven agree that there is consensus on this
document now.  Matt will take this version & post it in a non-editable
form on the web (although obviously the department positions should stay
open for Joel & Kevin to update as appropriate) and place a hard copy in
the archives.


Next meeting (Last for this board):
To meet with Carol in re: budget - Fri 1/22 at (Carol's or Dreampark) at
7:00 / Fri 1/29 same time same place / Sat 1/30 ??