Board Minutes 2010-04-09

In attendance: Kelly Strait, Matthew Strait, Dean Gahlon, Scott Raun,
Kevin Austin, Seven Anderson

Rune: Kevin has agreed to be Rune editor.

Minneapolis in 2073: 15 memberships at Minicon; GoH Dan Dos Santos
donated his EPYC art to the bid; treasury contains $133.88, french
franc, small rock, .3 cents in coupons, ghost of 2 50-cent chocolate
coins, tuppence, uncashable check for $2.073, 100-word short story on a
business card, 1g silver.

Minicon: Kevin reports that we probably made money, maybe $2000 - we
(almost certainly) made the room block - we made the lower, and maybe
the upper - which would mean free function space w/o favors

Finances: the board pointed Irene at Carol at the Wednesday night work
party (implementation of previous decision)

Gordy Dickson Scholarship Fund: we finally handed over check from last
May (first check lost in mail, 2nd one handed over in person at Minicon
this year); Kevin petitions for 2010 $100 contribution - approved by all
board present; Kevin will fill out form and get to Carol.

501(c)3 status: Scott followed up on link from Kevin (pull from e-mail);
webpage claims to get list from IRS, which labels us "status 5" - not a
"public charity", but maybe just because haven't filed paperwork.  Scott
has paperwork to (re)file for status - he & Irene have started filling
out (Form 1023), but need input:

-Form 990 - are we excused from filing?

-Date Incorporated - we have this somewhere, but not in brains of board
at this time

-By-laws - attach copy

-Express provision of distribution of assets upon disolution - but may
qualify for exemption (line 2c - operation of state law)

-Narrative description of activities - describe past, present, and
planned activities (Minicon, fallcon, semi-monthly meetings; MnStf
lecture series? Rune) - Matt volunteers to write this up

-Conflict of interest policy? recommended but not required

-Goods/services/funds to individuals? yes - stipend for meetings?

- " " " to organizations? yes - describe each "program" - Gordy Dickson
scholarship fund, muscular dystrophy?  Members of the group may make
petition to the board

-are good/services/funds limited to specific group? "yes" - in that only
meeting hosts get it, but anyone can be one

-family/business relationship w/ board - yes; explain how related
individuals are eligible for funds

-fundraising? yes - choose program(s) from list; is there a non-con
membership paypayl button?  attach description of each "program"

-written/oral contract w/ org to raise funds? we think we can say "no",
since fallcon & Minicon committees are MnStf members, thus acting as
members of MnStf, rather than some other organization

-fundraising for other org? no

-states & local jurisdictions in which do fundraising - MN

-accounts for contributor w/ right to advise? no

-publish/have rights in writing/art/other intellectual property? yes -
if yes, explain; explain who owns copyright, if fees are charged, if so
how much, blah blah blah - Matt will write this

-accept contributions of real property, closely held securities,
conservation easements, intellectual property (incl copyright), works of
music/art, licenses, royalities, automobiles & other vehicles, other
collectibles? yes

        - if yes, describe each type, restrictions on contribution, and
	  agreement w/ owner on contribution - Matt will write this too

-grants/loans to other org?  describe how $ further our purposes;
written contracts w/ them; identify each recipient & relationship to
them; describe records kept in re (treasury records & board minutes);
describe selection process; describe procedure for oversight of
distribution (board oversight) - for the purposes of this quesiton,
we'll limit to Gordy Dickson Scholarship Fund, educational (books for
Toys for Tots?)

-grants/loans to foreign org? yes? - maybe CUFF? GUFF? name of each org,
country/regions in which they operate, rel'n to group; or NO at this
point, since we have no plans at this time

-close connection to any org? no

-financial data - we need Carol's input

-public charity status (vs private (operating) foundation) - based on
later question, we have broad financial support, so we're public; status
requested - (h) - 509(a)2 - this is how we know we're public; we would
like "definitive" status; statement of revenue & expenses, list $ from
disqualified person (???), list $ from non-disqualified >1% etc; list
any unusual grants (?)

-user-fee info: avg annual gross receipts >$10000 over 4 years, we pay $750


Schedule E (having not filed w/in 27 mo of formation):

-probably don't have to worry about much, because incorporated before
Oct '69, but if not, don't care if 501(c)3 status is back-dated


Matt will write part 8 line 10 & 11, part 4

Next meeting: Friday May 7, 7 pm, at Dreampark